RFB | Inchelium Fish & Wildlife Office Tree Removal (Project # 313526)

The Confederated Tribes of the Colville Reservation
P.O. Box 150, Nespelem, WA 99155 (509) 634-2110
FAX: (509) 634-2101
Posted Date: May 6, 2026 Closing Date: May 21, 2026
REQUEST FOR BID
for
Inchelium Fish & Wildlife Office Tree Removal
(Project # 313526)
_____________________________________________________________________________
Scope of Work: The Confederated Tribes of the Colville Reservation (CTCR) Fish & Wildlife
Program (F&W) is requesting bids to remove approximately 50 hazard trees that vary is height
from 20'-75' and are adjacent to the Inchelium Fish & Wildlife (IF&W) Office. The contractor
will utilize fixed price account contract for the removal of all hazard trees identified in this bid
notice.
(1) Safely fall all identified dead and living hazard trees onto the ground without damaging
nearby asphalt driveway and parking area.
(2) Remove all of the debris from the site to a contractor determined location by bucking up the
larger debris and/or chipping up the smaller debris.
(3) Preferred days to conduct the required work is on a Friday-Sunday. The IF&W Office is
closed on these days, so the area has reduced human activity and vehicle traffic.
Location Description:
Inchelium Fish & Wildlife Office
3 Community Center Loop
Inchelium, WA 99138
This is the old Inchelium Clinic Office, just west of the Inchelium Community Center.
Please see the included aerial photo of the location.
Tree Removal Site Inspection: All bidders are required to attend a site inspection at the
Inchelium Fish & Wildlife Office on Thursday, May 14, 2026 AT 8:30 AM. Bidders must
attend this site inspection in order for their bid to qualify for submission.
*Award of contract shall be made to the responsive bidder and must provide
all documentation listed below. This Request for Bid is open to all bidders.
To qualify for consideration all bid packets submitted must include the following items:
- Item 1
Bid Sheet (Total Contract Amount)
o

List of References that demonstrates that the contractor has successfully
o
completed similar work.
- Item 2
Schedule of Completion (time and manpower required to complete the project).
o
- Item 3
Contractors Liability Insurance - Proof of Insurance in the minimum amount of
o
$1,000,000.
- Item 4
Sam.gov Registration - Copy required to be eligible for contract.
o
- Item 5
TERO Compliance & Utilization Plan - Completed.
o
Title Ten Certification - Copy required to qualify as a Certified Contractor.
o
Blue Card - Copy required to qualify as an Indian Preference Contractor /
o
Business Owner.
- Item 6
Debarment Form - Completed.
o
If a contract is not entered into within a reasonable time after selecting the proposal, the Tribes
may elect to cancel the award or award the Contract to the next highest ranked Bidder. The
Tribes shall not be bound or in any way obligated until both parties have executed a contract. No
party may incur any chargeable costs prior to the execution of a final contract.
After opening and ranking, an award may be made on the basis of the proposals initially
submitted, without discussion, clarification or modification. The Tribes may discuss cost
reduction and other elements of the Bidder's proposal with the selected Bidder. If the Tribes
determines that it is unable to reach a contract satisfactory to the Tribes with the selected Bidder,
then the Tribes will terminate discussions with the selected Bidder and proceed to the next
Bidder in order of selection ranking until a contract is reached. The Tribes may reject all
proposals if the Tribes determines that it is in its interest to re-open the bid or temporarily or
permanently abandon the procurement.
The Tribes reserves the right to award a contract for all or any portion of the requirements
proposed by reason of this request, to award multiple Contracts, or to reject any and all proposals
if deemed to be in the best interests of the Tribes. The Tribes additionally reserves the right to
re-solicit for proposals or to reject any and all proposals if deemed to be in the best interests of
the Tribes, and to temporarily or permanently abandon the procurement.

For additional information concerning this Request for Bid, please contact Kelly Singer (509)
722-7086 or Michelle Smith (509) 722-7659.
The Contractor will:
Prior to commencing work, the Contractor will know and understand the Site Location provided
for this contract.
No work shall take place until a TERO Compliance and Utilization Plan has been signed,
approved, and filed with the TERO Office. The contractor shall comply with all regulations and
provisions of the Tribal Employment Rights Ordinance (TERO).
Prior to commencing work, the Contractor will provide a Notice to Proceed (NTP) letter.
The contractor shall comply with Tribal occupational safety and health regulations.
The contractor shall supply ALL materials, equipment, tools, transportation, supervision,
operating supplies, safety measures and labor to successfully complete the contract. All
materials and equipment must be hauled to the work site by the contractor.
Vehicles and motorized equipment, will be operated responsibly to minimize damage to the
vegetation and soils.
Should the Contractor fail to perform clean up, the cost of the removal and disposal shall be
deducted from the final payment.
The contractor shall IMMEDIATELY suspend all project activities and notify the Tribal
Archaeology Department and/or Tribal Historic Preservation Office if ANY cultural find is
encountered. This includes but is NOT limited to arrow points, pottery, tools, bones and
the like. History & Archaeology Department phone number is 509-634-2691.
Contractor shall comply with Industrial Fire Precaution requirements as administered by Mt.
Tolman Fire Center. Failure to do so could result in the contractor being held liable for any fire
directly related to equipment operation or operator negligence.
The Program will:
Ensure that the Contractor has secured any and all necessary permits and documentation required
by the Confederated Tribes of the Colville Reservation for project implementation on the site.
The Program will maintain close communication with Mt. Tolman Fire Center, and the Tribal
History & Archaeology Department to ensure that all cultural and natural resource concerns are
adequately addressed and/or resolved.
The Program COR will arrange, at the contractor's request, to have a technical representative
present on site to offer technical assistance and answer questions concerning contract

specifications through the course of the project. Requests for technical assistance must be
scheduled in advance.
Conditions:
A pre-construction meeting will take place between the Contractor(s), COR, and any other
necessary agency personnel before work is to begin.
No start-up advances, capital or materials will be granted to the contractor for the project. Partial
payments for completed and approved work at the agreed upon contract amount will be paid to
the contractor periodically as agreed upon.
**No change orders will be granted for the project due to misjudgment or errors in initial
bid price.**
Start of Work:
Once the contract is awarded and approved the date for actual start of work will be coordinated
between the Contractor and the Contracting Officer Representative but work must be completed
by July 31, 2026.
Stop Work Orders:
Will be issued if any concerns arise during the duration of the contract such as,
changes in weather conditions, which may include but are not limited to erosion,
increased fire danger /shutting down the woods, too much snow on the ground, and/or
an inability to access the project site. The COR may adjust the contract length to
compensate for these situations.
Conditions for Default and Cancellations of Contract:
- Failure to meet completion date: The Colville Tribes may declare the contract
in default if the contractor fails to complete work by the specified completion
date. Requests for extension of time limits must be in writing from the
contractor and must be received by the Fish and Wildlife Program five (5) days
prior to specified completion date.
- Contract specifications not met: Work not performed according to the contract
specifications shall be grounds for default.
- Loss of eligibility for future contracts: If a contractor defaults on a contract,
he/she will not be eligible future F&W Program contracts for a period of one
year. His/her eligibility will be reconsidered upon application to the contracting
officer.
- Relationship to other contracts: If the contractor holds more than two F&W
Program contracts and fails to meet the schedule outlined in the work plan
submitted, the COR may at his/her absolute discretion declare all contracts in
default.

Inchelium Fish & Wildlife Office Legend
Community Center Loop
RFB Site Map - Cottonwood Tree Removal
Cottonwood Trees
Inchelium Community Center

NN
100 ft
IImmaaggee (C)(C) 22002266 AAiirrbbuuss
Image (C) 2026 Airbus

Item 1
Bid Sheet
PROGRAM: Fish and Wildlife
CLOSING DATE: May 21, 2026
PROJECT DESCRIPTION / SCOPE OF WORK: Inchelium Fish & Wildlife Office
Tree Removal
The Confederated Tribes of the Colville Reservation (CTCR) Fish & Wildlife Program (F&W) is
requesting bids remove approximately 50 hazard trees that vary in height from 20'-75' and are
adjacent to the Inchelium Fish & Wildlife (IF&W) Office. The contractor will utilize fixed price
account contract for the removal of all hazard trees identified in this bid notice.
(1) Safely fall all identified dead and living hazard trees onto the ground without damaging nearby
asphalt driveway and parking area.
(2) Removal all of the debris from the site to a contractor determined location by bucking up the
larger debris and/or chipping up the smaller debris.
(3) Preferred days to conduct the required work is on a Friday-Saturday. The IF&W Office is closed
on these days, so the area has reduced human and vehicle traffic.
Location Description:
Inchelium Fish & Wildlife Office
3 Community Center Loop
Inchelium, WA 99138
Contractor Name:
Contractor Address:
Contractor License yes no
License #
Do you claim Indian Preference?
(Provide blue card copy in submitted bid)
yes no
ARE YOU TITLE 10 CERTIFIED? __________ yes ____________ no
Provide copy of certification in submitted bid
WHAT TRIBE ARE YOU AFFILIATED
WITH?
ENROLLMENT NUMBER
PHONE NUMBER
MESSAGE NUMBER

Total Contract Amount must include: Labor, Materials, Fuel, Transportation, etc.
I hereby submit my bid in the amounts of:
Total Contract Amount: $
References - Please list previous clients for which your business has completed similar contracts. A
minimum of three REQUIRED, five or more preferred.
NAME ADDRESS PHONE #
1
2
3
4
5
COMMENTS:
Signature of Proposed Bidder Date
Prospective Bidders: Please examine the included scope of work, specification attachments, and maps. In addition,
you should visit the sites described prior to bidding. Contact Kelly Singer of the Fish and Wildlife Program of the
Colville Confederated Tribes at (509)-722-7086 with any questions.
SUBMIT BIDS IN A SEALED ENVELOPE LABELED: "Inchelium Fish & Wildlife Office
Tree Removal Bid"
** Failure to properly label envelopes will result in rejection of bid.
Sealed Bids for this project may be submitted in person or by mail to:
CTCR F&W Program
Attn: Kelly Singer
PO Box 150
Nespelem, WA 99155
BIDS WILL BE ACCEPTED BY THE CTCR FISH & WILDLIFE PROGRAM, UNTIL 2:00
P.M. on THURSDAY, MAY 21, 2026.

Item 2
Schedule of Completion
Contract Name: Inchelium Fish & Wildlife Office Tree Removal
Treatment: Safely remove approximately 50 tree ranging from 20'-
75' in height that are adjacent to the Inchelium Fish & Wildlife
Office. Removal all of the debris from the site to a location
determined by the Contractor and approved by the CTCR Solid
Waste Program. Preferred work days are Friday - Sunday.
Contract Completion Deadline: July 31, 2026
Contractor Phone
Work Schedule MON TUES WED THURS FRI SAT SUN
Work Hours _______________ # of Employees ______________
Estimated days for project completion
Comments:
Contractor Date COR Date

Confederated Tribes of the Colville
Reservation
Certification Regarding Debarment, Suspension, Proposed Debarment, and other
Responsibility Matters.
I. The Offeror certifies, to the best of its knowledge and belief, that
A. The Offeror and/or any of its Principals-
1. Are (__) are not (__) presently debarred, suspended, proposed for debarment, are declared
ineligible for the award of contracts by any Federal, State Agency or Tribal Government;
2. Have (__) have not (__) within a 7-year period preceding this offer, been convicted of or had a
civil judgment rendered against them for: commission of fraud or a criminal offense in connection
with obtaining, attempting to obtain, or performing a public (Federal, state, tribal or local) contract
or subcontract: violation of Federal or state antitrust statutes relating to the submission of offers; or
commission of embezzlement, theft, forgery, bribery, falsification or destruction of records,
making false statements, tax evasion, or receiving stolen property, and
3. Are (__) are not (__) presently indicted for, or otherwise criminally or civilly charged by a
Government entity with commission of any of the offenses enumerated in subdivision 2 of this
provision.
4. Have (__) have not (__) within a 7-year period preceding this offer have a civil or criminal
judgement rendered against them by a tribal court for any offenses related t Indian Preference laws
(including TERO provisions) or had a civil judgement rendered against them relating to the firms'
status as an Indian contractor.
The Offeror has (__) has not (__) within 7-year period preceding this offer had one or more contracts
terminated for default by any Federal agency, State agency or Tribal Government.
II. Principals for the purposes of this certification means officers, directors, owners, partners, and persons
having primary management or supervisory responsibilities within a business entity (general manager,
plant manager and or similar positions. This certification concerns a matter writing the jurisdiction of an
agency or the United States and the making of a false fictitious, or fraudulent certification may render the
maker subject to prosecution under section 1001, title 18, United Sates Code.
The Offeror shall provide immediate written notice to the Contracting Officer if at any time prior to contract
award the Offeror learns that its certification was erroneous when submitted or has become erroneous by
reason of changed circumstances.
A certification that any of the items in paragraphs (1) of this provision exists will not necessarily result in
withholding of an award under this solicitation. However, the certification will be considered in connection
with a determination of the Offeror's responsibility. Failure of the Offeror to furnish a certification or
provide such additional information as requested by the Contracting Officer may render the Offeror non-
responsible.
Nothing contained in the foregoing shall be construed to require establishment of a system of records in order
to render, in good faith, the certification required by paragraph (a) of this provision. The knowledge and
information of an Offeror is not required to exceed that which is normally possessed by a prudent person in

the ordinary course of business dealings.
The certification in paragraph (a) of this provision is a material representation of fact upon which reliance
was placed when making award. If it is later determined that the Offeror knowingly rendered an erroneous
certification, in addition to other remedies available to the Tribes, the Contracting Officer may terminate the
contract resulting from this solicitation for default.
I hereby certify that the above information is true, correct and complete.
________________________________________________________________________
Company Name
_____________________________________________
Typed/Printed Name of Authorized Representative
_____________________________________________
Authorized Representative Title
_____________________________________________
Authorized Representative Signature and Date