RFB #1393 IHS Special Ed Restroom Renovation

Agency:	Williamson County Schools
State:	Tennessee
Type of Government:	State & Local
NAICS Category:	236220 - Commercial and Institutional Building Construction
Posted Date:	Dec 18, 2025
Due Date:	Jan 27, 2026
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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Purchasing Department

1320 West Main Street Suite 202

Franklin, Tennessee 37064-3700

Phone (615) 472-4010

Fax (615) 472-5609

RFB # 1393

INVITATION TO BID

WILLIAMSON COUNTY SCHOOLS

Independence High School Special ED Restroom Renovation

Williamson County Schools (WCS) is currently accepting sealed bids from qualified contractors for

Special Ed Restroom Renovations at Independence High School. Bids should be submitted in a sealed

bid envelope express mailed, or hand delivered to the WCS Central Office, 1320 West Main Street,

Suite 202 Franklin TN 37064 Attn: Skip Decker. Sealed bid envelopes will be received until 10:30

am on Tuesday, January 27, 2026 at which time they will be officially opened. Faxed or emailed

bids will not be accepted. Any bids received after the deadline will not be accepted. After the bid is

received the Purchasing Department will stamp the date and time on the envelope to ensure

compliance.

A pre-bid meeting will be conducted at 10:00 a.m. on Tuesday, January 6, 2026 at the

Independence High School Campus, 1776 Declaration Way, Thompson’s Station, TN 37179.

Although the pre-bid is not mandatory for bid submission; it is highly encouraged as valuable

information concerning the bid project will be discussed.

The following information below must be listed on the outside of the Envelope

• WCS-RFB #1393 Independence HS Special ED Restroom Renovations

• Contractors’ Name & Address

• Date and Time of Bid Opening

• Tennessee Contractor License #, Classification, Expiration Date & Limits

• List of Subcontractors Name and Address, Tennessee Contractor License #,

Classification, Expiration, Date & Limits as required by Tennessee Board of Licensing

The inside of the bid envelope must contain the following documents.

• Contractor’s Qualification Statement (AIA Form A305, 1986 Edition)

• Signed & Completed Bid Form provided by J&B Architects, only bids which are

made out on the bid form provided by J & B will be accepted.

• Certification of Compliance with Tennessee Licensing Law

• Certification of Compliance with the Iran Divestment Act

• Non-boycott of Israel Certificate

• TN Drug Free Workplace Program Certification

• Criminal Background Check Affidavit

• Bid bond in the amount of 5% of the total bid. The bond is required as a guarantee

that if the bid is accepted a contract will be entered into. Refer to bid documents for

complete bidding instructions.

Plans, specifications and other contract documents shall be obtained by Prime Bidders only (a

prime bidder is one who obtains plans) from the office of Johnson & Bailey Architects P.C. 100

East Vine Street, Suite 700, Murfreesboro, TN 37130, Attn: Keaton Pettit, Project Architect

phone (615) 890-4560 or email kpettit@barchitects.com. Digital files and plans will be

provided to bidders; therefore, no plan deposit will be required.

Bidders shall be licensed contractors as required by applicable laws of the State of

Tennessee under the current Contractor’s Licensing Act of Tennessee and in addition be

thoroughly familiar with all provisions of the current licensing act. All Bidders must

comply with the Tennessee Code Annotated Title 62 in particular Chapter 6 regarding

preparation of the Bid Envelope. Each Contractor shall submit his bid in accordance with

the requirements of the Licensing Act. Refer to bidding documents for complete bidding

instructions.

An apparent low Bidder will be established from this bid process. Contracts for this project

will be awarded to the lowest, best, and most responsive bid that reasonably meets all

specifications and qualifications. After the bid opening, as rapidly as possible, WCS

Purchasing will prepare a bid tabulation for this project. The WCS Maintenance

Departments along with Keaton Pettit, J&B Architects will review the bid submissions.

Once the apparent low bidder has been established through the competitive bid process,

Johnson & Bailey will provide WCS a written (documented) recommendation of who the

winning bid should be awarded to. WCS Purchasing will release the bid tabulations noting

the apparent low bidder to all participants of the bid.

After the successful bidder has received the Award Notice / Purchase Order, said bidder

must provide to WCS the following items within (15) consecutive calendar days from the

date of WCS award notice:

• Fully executed AIA contract (facilitated through Johnson and Bailey Architects – Keaton

Pettit).

• Awarded Bidder only shall provide a Payment, Performance, Labor, and Materials (PPLM)

Bond in the entire amount of the project issued by a bonding company licensed to do

business in the state of Tennessee and acceptable to the Owner.

• In the event the successful Bidder to whom the contract is awarded fails to execute a

satisfactory contract, PPLM bond and proof of insurance – then said bidder shall be

eliminated and WCS will begin negotiations with the next best bidder.

• INSURANCE: WCS must be named as an additional insured on contractor’s policy. A.

Contractor will obtain and maintain insurance to protect contractor and owner from claims

which may arise out of or result from contractor’s operations under the contract.

Certificate of Liability with a minimum of $2,000,000 listing WCS as additional insured

must be provided.

NOTE: All WCS bids are ultimately subject to funding. Furthermore, WCS reserves the right to

waive any informality or to reject any or all bids that are not in the best interest of WCS. Nothing

contained in the commissioned Architect’s RFB documents or amendments thereto shall

eliminate or reduce the requirements contained in the legal advertisement or this invitation

to bid.

Bidding Timeline:

• Advertised in the Tennessean.…….…………………Thurs. Dec. 18, 2025

• Advertised in the Williamson Herald………………..Thurs. Dec. 18, 2025

• Documents available from J&B Architects….………Thurs. Dec. 18, 2025

• Pre-bid at Independence High School......……. Tuesday, January 6, 2026 at 10:00 am

• RFB Opening………………………………Tuesday, January 27, 2026 at 10:00 am

• Bid tabs released with intent to award ……..approximately 3-5 days after bid

opening.

• Award PO released to winning bidder ……….……..approximately 10 days after

intent to award is released.

• No bidder may withdraw his bid within 60 consecutive calendar days after the

actual date of the bid opening Tuesday, January 27, 2026.

• Bidders are to include all sales and use tax, payroll tax, insurance, bonds, etc. as

applicable by State of TN procurement laws.

NOTE: IF THE WILLIAMSON COUNTY SCHOOL DISTRICT IS CLOSED DUE

TO INCLEMENT WEATHER ON THE PRE-BID DATE OR THE BID OPENING

DATE, THIS PROJECT WILL BE RESCHEDULED.

POTENTIAL BIDDERS AND PLAN HOLDERS WILL BE NOTIFIED OF THE

NEW TIMES AND DATES.

This page summarizes the opportunity, including an overview and a preview of the attached documents.

Title & Description:	RFB #1393 IHS Special Ed Restroom Renovation RFB #1393 Legal Notice Tennessean RFB #1393 Legal Notice Williamson Herald
Pre-Bid Meeting:	January 6, 2026 @ 10:00 AM
Bid Opening Date:	January 27, 2026 @10:30 AM
Awarded Vendor:

RFB #1393 IHS Special Ed Restroom Renovation

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