RFB Gaming for new Recreation Center

Request for Bid 2026-007
Gaming Equipment for New
Recreation Center
Bid Submission Deadline:
April 29, 2026, at 11:00AM
Bid Documents must be returned in a secondary sealed
envelope, labeled with bid name and date of opening.
Deliver bid documents to:
Town/Village of Harrison
Purchasing Dept.
1 Heineman Place
Harrison, NY 10528

LEGAL NOTICE
PUBLIC BID
Sealed bids for Gaming Room Equipment for the New Recreation Building for the Town of
Harrison and Village of Harrison, New York, will be received by the Purchasing Department of
the Town/Village of Harrison, New York until 11:00 AM on Wednesday, April 29, 2026. At this
time sealed bids will be opened and publicly read aloud at the Alfred F. Sulla, Jr. Municipal
Building, Law Conference Room, 1 Heineman Place, Harrison, New York.
Specifications, and bid documents, may be obtained at www.bidnetdirect.com or at
www.harrison-ny.gov/purchasing/pages/request-for-bidproposals beginning on Tuesday, April
21, 2026, until the closing time and date of opening.
The Town and Village Board reserve the right to accept or reject any and all bids; to waive any
informalities; to re-advertise for new bids or to accept any bid, which is in the best interest of
the Town and Village of Harrison, New York.
Dated: Harrison, New York Purchasing Department
April 16, 2026

GENERAL CONDITIONS
1. When the words Town of Harrison or Village of Harrison are mentioned in these
specifications or any supporting documents, it shall mean whichever entity may apply to
these specifications.
2. When the words Successful Bidder or Contractor are mentioned in these specifications or
any supporting documents, it shall apply to the contractor awarded the bid.
3. The Town and Village of Harrison, New York is exempt from all Federal, State and Local
taxes. Such taxes should not be included in the bid price.
4. All bids to remain firm for a period of forty-five (45) days from the date of opening.
5. The Town and Village Board of Harrison reserves the right to accept or reject any and all
bids; to re-advertise for new bids; to waive any informalities, or to accept any bid which is in
the best interest of the Town and Village of Harrison, New York.
6. Whenever any product is specified by name, trade name, make or catalog number of any
manufacturer or supplier, the intent is not to limit competition but to establish a standard of
quality which the Town has determined is necessary. The words "or equal" shall be
deemed inserted in each instance, unless otherwise specified under Special Conditions.
The bidder may use any product equal to the product named in the contract documents
which meets the requirements of the specifications. Product name should be included in
bid response and is subject to approval by the Town/Village.
7. If there are any exceptions to the bid specifications, such difference must be explained in
detail and attached to this bid.
8. To protect the interest of the Town and Village of Harrison, New York, bidders must
guarantee that the equipment offered is standard new equipment, latest model, regular
stock products, with regularly used parts for the type equipment offered, and that such
parts are all in production and none likely to be discontinued. Also, that no attachments of
parts have been substituted or applied, contrary to Manufacturer's recommendation and
standard practice.
9. Past performance, financial responsibility, etc. will be taken into consideration in making
award.
10. The apparent silence of these specifications as to any details or the omission from it of a
detailed description concerning any point shall be interpreted as meaning that only the best
commercial practices are to prevail, and that only materials and workmanship of first quality
are to be used.
11. Bidders shall furnish insurance forms as required.
12. No bid will be received after the time set for opening the bids. In the event that the offices
of the Town and Village of Harrison are closed, then bids will be accepted until the next
business day but at the same hour.
13. If the Bidder is a partnership, the bid shall be signed in the full name of the partnership by a
duly authorized partner.
14. If the Bidder is an unincorporated business firm other than a partnership and a trade name
is used, the bid shall be signed in the full trade name by the person(s) conducting the
business.
15. If the Bidder is a corporation, the bid shall be signed in its correct corporate name by a duly
authorized officer.

GENERAL CONDITIONS (con't)
16. The attached Non-Collusive Bidding Certificate must be signed, notarized and enclosed
with your bid. No bid will be accepted without this Certificate attached.
17. The attached Certification of Compliance with the Iran Divestment Act form must be
signed, notarized and enclosed with your bid. No bid will be accepted without these
certificates attached.
18. Bidders must indicate guaranteed date of delivery and/or completion date on bid form. This
guaranteed date of delivery may be a factor in making award (if applicable).
19. Each bid proposal must be submitted on the enclosed Bid Form in the space or spaces
requiring price. All bid proposals must be returned in a secondary sealed envelope, labeled
with bid name and date of opening.
20. Awards may be made by individual item, grouped item or lot, unless otherwise specified
under Special Conditions (if applicable).
21. The Town and Village of Harrison has the right to increase or decrease the quantities
specified at the unit prices submitted (if applicable).
22. Successful bidder will be issued a Purchase Order with all the pertinent information. No
orders shall be processed unless a Purchase Order is issued.
23. Deliveries to be made to the Town of Harrison at the address indicated on the purchase
order.
24. Failure to deliver within the specified time may be cause for cancellation of the order and/or
the removal of Bidder's name from Bidder's List. Any costs incurred by the Town and
Village of Harrison may be charged to original vendor.
25. Upon delivery and acceptance, successful bidder shall submit his invoices to the
Purchasing Department for payment.
TYPOGRAPHICAL ERRORS:
If there shall be any typographical errors existing in any part of these specifications that
misconstrue the meaning of any sentence, the correction shall be made by Purchasing.

EXTENSION OF BID TO ALL MUNICIPAL, NOT-FOR-PROFIT AND
POLITICAL SUBDIVISIONS
This solicitation was issued, evaluated and awarded by the Town-Village of Harrison. It is the intent of this
solicitation that all municipal, not-for-profit and political subdivisions authorized under the General Municipal
Laws of the State of New York, to purchase any goods and/or services awarded as a result of this solicitation in
accordance with the latest amendments to NYS GML 100 through 104.
It is understood that the extension of such contracts are at the discretion of the vendor and the vendor is only
bound to any contract between the Town-Village of Harrison and the vendor.
Any municipal, not-for-profit or political subdivisions utilizing this contract is responsible for all payments to
the awarded vendor(s). All political subdivisions are required to generate their own purchase orders (to the
successful vendor) in accordance with the bid provisions and the schedule of award, and acquire and maintain
all required documentation. Also, upon request, participation entities must furnish the successful bidder with
the proper tax exemption certificates.

(return with bid)
Bid for Gaming Equipment
Due April 29, 2026, at 11:00AM
Vendor Name: _______________________________Federal ID# _____________________
Address: _______________________________________
City/state/zip _______________________________________
Contact name: _______________________________________
Email address: _______________________________________
Phone# ____________________________ Fax# __________________________
Checklist of bid documents to be returned in a sealed envelope to Purchasing:
____ Vendor information form
____ Completed price sheet
____ Non-Collusive Bidding Certification
____ Iran Divestment Act Form

Gaming Equipment price sheet (return with bid)
Description Qty Price Total
Per Unit cost
Custom PC - 5060TI graphics, R7 7700X, 16GB DDR5 6000Mhz, 11
1TB NVME 4.0
1TB Xbox Series X - Disc 2
PlayStation 5 Disc Version 2
Nintendo Switch 2 2
Corsair Vanguard Keyboard Full Size 11
Corsair Full Size RGB Phone Charging Mouse pads 11
SteelSeries Arctis Nova 5 Wireless Gaming Headset 11
Astro Gaming A20 Wireless Headset Gen 2 8
PlayStation 5 DualSense Wireless Controllers 8
Nintendo Switch2 JoyCon Controllers 4
Nintendo Switch JoyCon Wheels 4
Nintendo Switch 2 Sniper Elite Controller Grip 2
1TB External HardDrive for Xbox Series X 1
1TB Drag and Drop External HardDrive for PlayStation 5 1
1TB External Hard Drive Nintendo Switch 2 1
31.5 Inch Curved Monitor 165Hz 1MS response 11
Windows 11 Licenses 10
25ft Ethernet Cables 12
10ft DisplayPort Cables 20
Clip On Headset Mount 10
Assorted Cable Management Package 3
Extra Equipment - PC, Monitor, Headset, Keyboard, Mouse 1
All In One Phone Chargers 10
Charging Controller Dock Xbox Series X 3
Controller Charging Cables Play Station 5 12
JoyCon Charging Dock 6
Physical Game Storage (Disc) 3
Physical Game Storage (Cartridge) 1
24 Port Managed Switch Configured with a 1 1 NAT (needs 10 1
static IPs to be provisioned to us)
Keyboard Cleaning Brush 2
Xbox Game Pass Annual (with Microsoft account provided) 2
PS Plus Annual (with PlayStation account provided) 2
Nintendo Online Annual (with Nintendo account provided) 2
SteelSeries Aerox 3 Wireless - Honeycomb RGB Optical Gaming 10
Mouse - Ultra-Lightweight Water Resistant
Xbox Series X Controllers 8
Labor: Installation and Wiring 1

VENDOR NAME:
TOTAL BID PRICE: $
SALES TAX - NYS EXEMPT

NON-COLLUSIVE BIDDING CERTIFICATION
THIS CERTIFICATION MUST BE SIGNED, NOTARIZED AND ENCLOSED WITH YOUR BID.
NO BID WILL BE ACCEPTED WITHOUT THIS SIGNED CERTIFICATION.
TO: The Town-Village of Harrison, New York
FROM: ___________________________________________________
Under Sections 103-A and 103-D of the General Municipal Law, the Bidder certifies that:
1. The bid has been independently arrived at without collusion with any other bidder or with any
other competitor or potential competitor.
2. That the bid has not been knowingly disclosed prior to the opening of the bids to any other
bidder or competitor.
3. That no attempt has been or will be made to induce any other person or firm to submit or not to
submit a bid.
4. That the statements are accurate under penalty of perjury.
By: _________________________________
COMPANY NAME
_________________________________
PRINTED NAME
_________________________ _________________________________
DATE SIGNATURE
Sworn to before me this
________ day of ___________________, 20___
____________________________________
Notary Public

CERTIFICATION OF COMPLIANCE WITH THE IRAN DIVESTMENT ACT
THIS CERTIFICATION MUST BE SIGNED, NOTARIZED AND ENCLOSED WITH YOUR BID.
NO BID WILL BE ACCEPTED WITHOUT THIS SIGNED CERTIFICATION.
As a result of the Iran Divestment Act of 2012 (the "Act"), Chapter 1 of the 2012 Laws of New York, a new
provision has been added to State Finance Law (SFL) 165-a and New York General Municipal Law 103-g,
both effective April 12, 2012. Under the Act, the Commissioner of the Office of General Services (OGS) will be
developing a list of "persons" who are engaged in "investment activities in Iran" (both are defined terms in the law)
(the "Prohibited Entities List"). Pursuant to SFL 165-a(3)(b), the initial list is expected to be issued no later than
120 days after the Act's effective date at which time it will be posted on the OGS website.
www.ogs.ny.gov/about/regs/docs/ListofEntities.pdf
By submitting a bid in response to this solicitation or by assuming the responsibility of a Contract awarded
hereunder, each Bidder/Contractor, any person signing on behalf of any Bidder/Contractor and any assignee or
subcontractor and, in the case of a joint bid, each party thereto, certifies, under penalty of perjury, that once the
Prohibited Entities List is posted on the OGS website, that to the best of its knowledge and belief, that each
Bidder/Contractor and any subcontractor or assignee is not identified on the Prohibited Entities List created
pursuant to SFL 165-a(3)(b).
Additionally, Bidder/Contractor is advised that once the Prohibited Entities List is posted on the OGS Website, any
Bidder/Contractor seeking to renew or extend a Contract or assume the responsibility of a Contract awarded in
response to this solicitation must certify at the time the Contract is renewed, extended or assigned that it is not
included on the Prohibited Entities List.
During the term of the Contract, should the Town and Village of Harrison receive information that a
Bidder/Contractor is in violation of the above-referenced certification, the Town and Village of Harrison will offer
the person or entity an opportunity to respond. If the person or entity fails to demonstrate that he/she/it has
ceased engagement in the investment which is in violation of the Act within 90 days after the determination of
such violation, then the Town and Village of Harrison shall take such action as may be appropriate including, but
not limited to, imposing sanctions, seeking compliance, recovering damages or declaring the Bidder/Contractor in
default.
The Town and Village of Harrison reserves the right to reject any bid or request for assignment for a
Bidder/Contractor that appears on the Prohibited Entities List prior to the award of a contract and to pursue a
responsibility review with respect to any Bidder/Contractor that is awarded a contract and subsequently appears
on the Prohibited Entities List.
I, ___________________________________________, being duly sworn, deposes and says that he/she
is the __________________________________ of the _______________________________________
Corporation and that neither the Bidder/Contractor nor any proposed subcontractor is identified on the Prohibited
Entities List.
_____________________________________________
Signature
Sworn to before me this
_______________ day of __________________, 20___
Notary Public: _________________________