RFB | Forestry Department, Stand Exam Contract Package

Exhibit B - Contract Bid Form
2026 Stand Exam Contract
Colville Tribal Projects
Prospective Bidders: Please examine the attached contract. In addition, you may wish to visit the sites described and/or
contact Jeremy Hunt of the Colville Tribe at (509) 680-2144 or by email at Jeremy.Hunt.FOR@colvilletribes.com.
Completed bids are due at the close of business May 4th, 2026. Contract start work date could be after contract approval
and will go through the fall of 2026 (end date depending on weather conditions).
To complete the bid - fill out the form and return by mail to Attention: Colville Agency-BIA Forestry Administration, P.O. Box
111, Nespelem, WA 99155. Outside of envelopes containing bid forms should be clearly marked "Stand Exam Sealed Bids"
in the lower left-hand corner of the envelope. Bids can also be hand delivered to the Forestry Admin office in the Lucy
Covington Government Center.
Please include the following information with bid packets. The contractor must use Form 1 for bid submittal but can choose
to use a different format for all other forms.
FORESTRY RESERVES THE RIGHT TO ACCEPT OR REJECT ANY OR ALL BIDS.

FORM #1. BID SHEET
2026 Stand Exam Contract
1,930 Plots (12,785 Acres) @ $______________per plot = Total Bid $______________
Company Name: _______________________________________________
Name of Signer: _______________________________________________
Title: _______________________________________________
Address: ______________________________
______________________________
______________________________
Phone No.: ______________________________
______________________________________________________
(Signature)

FORM #2
COMPANY INFORMATION
Name of Parent Company____________________________________________________
Length of time in business____________________________________________________
Total number of client served in similar service capacity____________________________
Educational Background of Core Company Employees overseeing Contract:

Form # 3 - CLIENT REFERENCES
Narrative description of previous work experience on similar contracts:
Client Reference # 1
Reference Name_______________________________________
Contact Name_________________________________________
Title_________________________________________________
Phone Number________________________________________
Client Reference # 2
Reference Name_______________________________________
Contact Name_________________________________________
Title_________________________________________________
Phone Number________________________________________
Client Reference # 3
Reference Name_______________________________________
Contact Name_________________________________________
Title_________________________________________________
Phone Number________________________________________

Client Reference # 4
Reference Name_______________________________________
Contact Name_________________________________________
Title_________________________________________________
Phone Number________________________________________
Client Reference #5
Reference Name_______________________________________
Contact Name_________________________________________
Title_________________________________________________
Phone Number________________________________________

Form # 4 - Work Plan
List of employees, including years of experience and crew position (i.e. crew leaders):
Narrative describing estimated start date and end date. Include a work plan and crew production
rates.

CONSULTING CONTRACT
This Contract is between the Confederated Tribes of the Colville Reservation (the "Tribes") and
<consultant name> (the "Consultant"), located at <consultant address>.
1. Description of Work to be Performed
1.1. In accordance with this Contract and the Contract Documents (described in Section 6) the
Consultant will perform the work set forth the statement of work attached as Exhibit A to this
Contract.
1.2. This Contract and the Contract Documents requires the Consultant to perform all work and
procedures necessary for the proper execution of the project even if such work or procedures
are not expressly set forth in the Contract or the Contract Documents.
2. Contract Price
2.1. The Tribes will pay the Consultant for all services it renders in carrying out its obligations
under this Contract in an amount not to exceed $[amount].
2.2. The Consultant agrees that this Contract Price is adequate to perform this Contract.
3. Payments
3.1. Method of Payment. [Choose only one Option]
OPTION 1: Lump Sum Payment. [For all contracts of 30 days' duration or less or by agreement]
OPTION 2: Monthly Invoicing. [For contracts over 30 day's duration or by agreement]
OPTION 3: Invoicing Based on Benchmark or Phase of Work. [For contracts over 30 day's
duration or by agreement]
3.2 Timely Submission of Invoices.
3.2.1. The Consultant acknowledges that untimely submission of invoices creates
administrative problems for the Tribes. The Consultant agrees to submit invoices as
soon as reasonably possible, but in no case later than 60 days after the completion of
work under the Contract, the end of the month being billed for, or the completion of the
benchmark or phase of work being billed for.
3.2.2. If the Consultant fails to submit an invoice within 90 days of the completion of work
under the Contract, the end of the month being billed for, or the completion of the
benchmark or phase of work being billed for, the Tribes may determine the invoice to
be void and refuse payment.
3.3. Payment of Invoices
3.3.1. When Invoice is Paid; Supporting Documentation; Approval. The Tribes will pay the
amount invoiced within 30 days of the date the Tribes receives and approves a proper
invoice requesting payment. The Consultant will provide such other documentation as
is requested by the Tribes to support the request for payment. An invoice will not be
deemed approved until all such documentation has been received. In the case of an
Option 3 Contract under Section 3.1, the invoice must identify the benchmark or phase
of work described in the statement of work under Section 1.1.
3.3.2. Limitation on Total Payments. The total amount invoiced must not exceed the
Contract Price stated in Section 2.
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3.3.3. Withholding Payment. The Tribes may withhold any payment to be made and may
terminated this Contract if:
A. The work is found to be defective and the defect is not timely remedied;
B. The Consultant has not made all proper payments to subcontractors;
C. The Consultant has not made all proper payments for labor, materials, or
equipment furnished to the Consultant;
D. Another person or entity is damaged by an act for which the Consultant is
responsible;
E. Claims or liens are filed on the job;
F. In the opinion of the Tribes, the Consultant's work is not consistent with the terms
of this Contract;
G. The Consultant fails to comply with any applicable law or regulation, or to pay any
applicable tax, fee, or license; or
H. The Consultant has otherwise defaulted is the performance of this Contract.
3.3.4. Final Payment; Waiver of Claims
A. Payment only after Inspection and Certification. The Consultant will be paid the
full Contract Price only after all work under this contract has been completed and
the Contract Officer inspects all work and certifies it as complete and conforming
with the terms of this Contract.
B. Payment of Withheld Amounts. The final payment made by the Tribes will include
all amounts previously withheld excluding amounts retained for cause under
Section 3.3.3.
C. Waiver of Claims.
(1) By making final payment, the Tribes waives all claims except those arising
out of:
(i) Faulty work;
(ii) Work that does not comply with the Contract Documents;
(iii) Any outstanding claims of liens; and
(iv) The Consultant's failure to comply with any special guarantees required
by this Contract or the Contract Documents.
(2) The Consultant, by accepting final payment, waives all claims except those
previously made in writing and remaining unresolved at the time final payment
is accepted.
4. Starting and Completion Dates. The Consultant shall begin work under this Contract as soon as
reasonably possible after the effective date of this Contract and will complete the work no later than
[date].
5. Time of Essence; Extension of Time. All times for performance set out in this Contract and the
Contract Documents are of the essence. The Consultant will schedule and perform all work under this
Contract to complete the work within the time required by this Contract.
6. Contract Documents; Complete Agreement.
6.1. This Contract and the Contract Documents, on which the Contract is based, represent the entire
agreement between the parties. The Contract Documents are as follows:
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6.1.1. This Contract together with any supplementary agreements, terms, and conditions that
labeled as exhibits or attachments to this Contract;
6.1.2 The Request for Proposals or Request for Qualifications and Quotation for the work
described in this Contract and Consultant's Response of the RFP or RFQQ or a
completed "sole source justification" document signed by the administrator of the
Department seeking to award this Contract; and
6.1.2. Any amendments or modifications.
6.2. The terms and conditions of these Contract Documents will supersede any and all prior or
contemporaneous discussions, understandings, or agreements between the parties regarding the
subject matters of this Contract. The Consultant acknowledges that the Contract Documents
include provisions for all labor, materials, equipment, supplies, and other items necessary for
the execution and completion of the work by the Consultant, and all terms and conditions of
payment.
6.3. If this Contract conflicts with any Contract Document or any other document attached to the
Contract, the terms of this Contract will govern.
7. Contract Modification or Amendment. No amendment, or modification to this Contract will be
effective unless it is in writing and signed by an authorized representative for all parties.
8. No Assignment. This Contract is intended to secure the services of the Consultant Except with the
prior written consent of the Tribes, Consultant shall not assign, transfer, convey, pledge or encumber,
including by merger (whether that party is the surviving or disappearing entity), consolidation,
dissolution, or operation of law, (1) this Contract in whole or in part, (2) any discretion granted under
this Contract, (3) any right to satisfy a condition under this Contract, (4) any remedy under this
Contract, or (5) any obligation imposed under this Contract, as this Contract is intended to secure the
personal services of the Consultant. Any purported transfer in violation of this Section 8 will be void.
9. Subcontractors. The Consultant may hire or engage one or more subcontractors to perform any or all
of its obligations under this Agreement if:
9.1. The Consultant uses the same degree of care in selecting any such subcontractor as it would if
such contractor was being retained to provide similar services to the Consultant;
9.2. The Consultant provides notice to the Tribes at least 30 days prior to the subcontractor
beginning work under this Contract. If the Tribes objects to the subcontractor it will provide
written notification of the objection within 15 days of receiving the notice in which case the
Consultant must engage another subcontractor, provided that this requirement will not apply if
the use of a particular subcontractor is stated within the Contract Documents; and
9.3. The Consultant will in all cases remain responsible for all of its obligations under this Contract.
10. Termination
10.1. Termination for Default
10.1.1. If a party defaults in performance of this Contract the other party may terminate this
Contract without prejudice to any other remedy that the non-defaulting party may have.
The non-defaulting party must give the defaulting party 15 days' written notice of the
non-defaulting party's intention to terminate this Contract, within which time the
defaulting party may cure the default condition to the satisfaction of the non-defaulting
party.
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