RFB for Peak Shaving Generator System Gas Piping

REQUEST FOR QUOTATION
Quotes will be received in the Office of the Procurement Manager, Greenville Utilities
Commission, 401 S. Greene Street, Greenville, North Carolina 27834 until 2:00 pm (EDT) on
April 16, 2026, for the furnishing of Peak Shaving Generator System Gas Piping.
Greenville Utilities reserves the right to reject any or all bids. Late bids will not be
considered.
Page 1 of 35

SECTION I
GENERAL INSTRUCTIONS FOR INFORMAL QUOTES
GREENVILLE UTILITIES COMMISSION
REQUEST FOR QUOTATION
1.0 NOTICE TO BIDDERS
Quotations, subject to the conditions made a part hereof, will be received in the Office of the
Procurement Manager, Greenville Utilities Commission, 401 S. Greene Street, Greenville, North
Carolina 27834 until 2:00 pm (EDT) on April 16, 2026.
2.0 STANDARD FORMS REQUIRED
Each bidder must submit a proposal on the enclosed request for quotation form. The quotation
must be signed by an authorized official of the firm.
3.0 DEPOSIT
A deposit is NOT required for this quotation.
4.0 NC SALES TAX
Do not include NC sales taxes in the quoted figure; however, Greenville Utilities Commission
(GUC) does pay sales tax. Sales tax should be added to the invoice as a separate item.
5.0 FEDERAL EXCISE TAX
GUC is exempt from Federal Excise Tax and will issue a Federal Exemption Certificate upon
request to the successful bidder.
6.0 EXCEPTIONS TO BE CLEARLY STATED
If quote is not in strict accordance with Section II, "Specifications," bidder must list or note all
exceptions on the Request for Quotation Form, otherwise, it is fully understood that the
successful bidder will furnish equipment and/or materials exactly as specified. GUC reserves
the right to accept or reject quotes and to determine the lowest responsible, responsive bid from
the standpoint of quality, performance, and price.
7.0 EVALUATION AND AWARD OF QUOTATIONS
GUC reserves the right to reject any and all quotations, to waive any and all informalities, and to
disregard all nonconforming or conditional quotes or counter proposals. In evaluating quotes,
GUC shall consider whether the quotes comply with the prescribed requirements, plus all
alternates or options requested. GUC reserves the right to include or exclude any option or
alternative in GUC's opinion is in GUC's best interests. If a quote is to be awarded, it will be
Page 2 of 35

awarded to the lowest responsible, responsive bidder whose evaluation by GUC indicates that
the award will be in GUC's best interests.
8.0 PROMPT PAYMENT DISCOUNTS
Bidders are urged to compute all discounts into the price offered. If a prompt payment discount
is offered, it may be considered in the award of the contract.
9.0 NUMERICAL ERRORS
In the case of a discrepancy between a unit price and the extension (the unit price multiplied by
the number of units), the unit price governs. In the case where numerical quotes are stated
both in numbers and in words, the words govern.
10.0 QUANTITIES
Quantities specified are only estimates of Greenville Utilities Commission's (GUC's) needs for a
twelve month period. GUC reserves the right to purchase more or less than the stated
quantities at firm prices indicated herein based on our actual needs.
11.0 CONTRACT PERIOD
TBD.
12.0 BID WITHDRAWAL
A bidder must notify GUC in writing of its request to withdraw a bid within seventy-two (72)
hours after the bid opening, not including Saturdays, Sundays, or holidays. In order to justify
withdrawal, the bidder must demonstrate that a substantial error exists and that the bid was
submitted in good faith.
13.0 MINORITY BUSINESS PARTICIPATION PROGRAM
GUC has adopted an Affirmative Action and Minority and Women Business Enterprise Plan
(M/WBE) Program. Firms submitting a proposal are attesting that they also have taken
affirmative action to ensure equality of opportunity in all aspects of employment, and to utilize
M/WBE suppliers of materials and labor when available.
14.0 CONTACT INFORMATION:
Questions regarding this bid request should be directed to Cleve Haddock, Procurement
Manager, Finance Department at (252) 551-1533, haddocgc@guc.com. All questions must
be received via e-mail by or before 5:00pm (EDT) April 9, 2026.
15.0 TERMS AND CONDITIONS
The attached Terms and Conditions of Greenville Utilities Commission (GUC) are
considered part of the bid proposal.
Page 3 of 35

SECTION II
GREENVILLE UTILITIES COMMISSION
SPECIFICATIONS FOR
PEAK SHAVING GENERATOR SYSTEM GAS PIPING
Page 4 of 35

SPECIFICATIONS AND BID DOCUMENTS
FOR A
PEAK SHAVING GENERATOR SYSTEM GAS PIPING
TECHNICAL SPECIFICATIONS
1.0 Scope
The purpose of this document is to detail the technical specifications and requirements
for installing gas system per generator for (5) total units (Appendix A). It will connect
from GUC's ANSI 150 4" flanged ball valve stubbed up beside each unit to the engine
itself. The work shall include the furnishing of all materials, equipment, installation,
testing and commissioning of equipment. This project requires the new system to be
installed in the existing footprint of a system that is in operation (See technical spec in
Appendix B).
The gas system will be sourced from 60 PSI natural gas line.
These Technical Specifications cover the design, manufacture, delivery, installation,
testing and commissioning in good order of a new gas system at the property adjacent to
the 3280 MacGregor Downs Road, Greenville NC 27834.
The work shall include furnishing all materials, supervision, labor, tools, equipment, and
supplies necessary for the complete installation of the gas system as shown or called for
in the Drawings and/or Specifications.
The Bid Schedule includes the complete installation of the gas system and its ancillary
equipment. The CONTRACTOR shall install the fuel connections, or other fuel related
systems as may be required.
2.0 General Conditions
2.1 All materials and equipment shall be new.
2.2 These Specifications describe the type, size, and characteristics of the various
materials and equipment required to be furnished.
2.3 Strict adherence to these Technical Specifications is requested to facilitate
checking and consideration of the Proposal.
2.4 Proposals shall include the following:
2.4.1 Catalog numbers, manufacturer, ratings, characteristics, types, etc., of all
materials and equipment included. A simple statement that all necessary
materials and equipment will be furnished is not satisfactory.
2.4.2 The Bidder shall state in his Proposal the way the equipment will be
shipped.
2.4.3 Price shall include the cost of delivery and installation.
1

2.5 It is the intent of these Technical Specifications that the gas system shall be
complete and fully operable. Details not mentioned in the Specifications but
required for satisfactory operation shall be furnished and installed by the
CONTRACTOR.
2.6 It is the intent of these Drawings and Specifications that all electrical, mechanical,
hydraulic, natural gas, and pneumatic interconnections among separate parts of
the gas system be furnished and installed by the CONTRACTOR, except where
clearly stated that a specific responsibility lies with others.
2.7 All construction shall be performed in a workmanlike manner and shall conform
to the Drawings and Specifications. The installation shall conform to the latest
editions of the North Carolina Building Code, National Fuel Gas Code NFPA 54
/ANSI Z223.1, and National Fire Protection Association Codes.
2.8 The Drawings and Specifications are complementary, one to the other. That
which is shown on the Drawings or called for in the Specifications shall be as
binding as if both called for and shown. The intention of the Drawings and
Specifications is to include all labor, materials, transportation, equipment, and any
other items necessary to do a complete job.
2.9 Where the CONTRACTOR fails to make efficient use of materials which may be
furnished by the Owner and where said failure results in waste or unnecessary use
of materials, the CONTRACTOR will be liable to replace such waste and to
furnish such additional materials as may be required due to unnecessary use.
2.10 If any Owner-furnished equipment or materials are lost or stolen, the
CONTRACTOR agrees to pay the Commission the reasonable cost of replacing
the missing equipment and materials.
2.11 In such cases where the nature of the work requires clarification by the
Commission, such clarifications shall be furnished by the Commission with
reasonable promptness by means of written instructions or Detail Drawings or
both. Clarifications and Drawings shall be consistent with the intent of Contract
Documents and shall become a part thereof.
2.12 Within ten (10) working days after the award of the Contract, the
CONTRACTOR shall submit for approval a complete list of those items of
materials and equipment he is required to furnish for the installation. The list shall
include manufacturer names, catalog numbers, and catalog data sheets.
2.13 All submittals shall be formal and complete and shall include a cover letter or
transmittal letter with three (3) prints. All submittals shall be made to Nicholas
Peaden, Substation & Controls Engineer, 3355 NC Highway 43, Greenville,
North Carolina 27834.
The submittals shall bear the stamp of approval of the CONTRACTOR as
evidence that the Drawings and materials have been checked and considered
satisfactory to the CONTRACTOR.
The review and approval of the CONTRACTOR's submittals does not relieve the
CONTRACTOR of the responsibilities for errors, omissions, and deviations from
2

the specified requirements and incidental work required for proper operation,
equipment failure, function, and space requirements.
2.14 CONTRACTOR shall be responsible for laying out work. The CONTRACTOR
shall, immediately upon entering project site for purpose of beginning work,
locate all general reference points and take such action as is necessary to prevent
their destruction, lay out his own work, and be responsible for any error resulting
from his failure to exercise such precaution.
2.15 The CONTRACTOR shall provide such temporary structures as required for
proper storage of materials and equipment. The CONTRACTOR shall also
provide a temporary electrical lighting and power distribution system of adequate
size to properly serve the project. Work shall be installed in a neat and safe
manner in accordance with the National Electric Code Article 305 and OSHA.
2.16 The CONTRACTOR shall comply with all applicable laws and regulations
governing this work. The CONTRACTOR shall comply with Chapter XXXIII,
Section 3304 "Safeguards During Construction," contained in North Carolina
Building Code and National Fuel Gas Code (NFPA 54/ANSIZ223.1).
2.17 The CONTRACTOR shall be responsible for obtaining and paying for all permits,
licenses, certificates, inspections, etc., required for the gas system, both
permanent and temporary. Permits required by the North Carolina Utilities
Commission or environmental regulatory agencies are excluded from this
requirement.
2.18 Insurance
The CONTRACTOR shall maintain in full force and effect, the following types of
insurance with the coverage's indicated:
(a) Workman's Compensation Insurance in the statutory amount.
(b) Comprehensive General Liability Insurance of not less than
$1,000,000 each occurrence and $3,000,000 aggregate, including
Comprehensive Broad Form Endorsement, with Contractual
Liability Coverage.
(c) Automobile Liability Insurance of not less than $250,000 per person,
$500,000 per occurrence bodily injury and $100,000 property damage.
The CONTRACTOR shall furnish a notarized certification of the appropriate
insurance and said certification shall contain the following express language:
"This is to certify that the policies of insurance described herein have been issued
to the insured for whom this certificate is executed and that these policies are in
force at this time. In the event of cancellation or material change in a policy
affecting the certificate holder, thirty (30) days written notice will be provided to
the Commission."
2.19 Correction of Work Before Final Payment
3

Any work, materials, or other parts of the work that have been condemned or
declared not in accordance with the Contract by the Commission shall be removed
from the work site by the CONTRACTOR and shall be immediately replaced by
new work in accordance with the Contract at no additional cost to the
Commission. Work or property of others or the Contractor which is damaged or
destroyed by virtue of such faulty work shall be made good at the expense of the
CONTRACTOR whose work is faulty.
Correction of condemned work described above shall be commenced within
twenty-four (24) hours after receipt of notice from the Commission and shall be
pursued to completion.
2.20 After-sale Product Support/Warranty
Equipment furnished under these Specifications shall be guaranteed against
defective parts and workmanship under terms of the manufacturer's and vendor's
standard warranties.
All repair work shall be completed as promptly as possible under the
circumstances prevailing at the site. Response time to an emergency-breakdown
call and receipt of spare parts shall be within 24 hours or less.
3.0 Standards
All equipment and materials covered by these Specifications and all tests applied thereto
shall, unless otherwise stated herein, be in accordance with the applicable provisions of
the latest editions of the standards of the ASTM, ANSI, AEIC, NEMA, ASME, IEEE,
NESC, NFPA, NEC, and UL.
All equipment and materials shall conform to the latest emission standards or
requirements of the Environmental Protection Agency (EPA), The North Carolina
Department of Environmental Health and Natural Resources (DEHNR), and local
authorities having jurisdiction.
When the term "Standards" is used in the Specifications, it shall be understood to refer to
the above Standards.
5.0 Delivery of Equipment and Shipping
The prices quoted shall include delivery, unloading, and installation of the equipment at
the property adjacent to 3280 MacGregor Downs Road, Greenville NC 27834. The
CONTRACTOR shall be responsible for securing all permits required for transporting
the equipment.
The CONTRACTOR shall have a representative on site to receive equipment and
material deliveries. The Commission or its personnel will not be responsible for receiving
any deliveries. Prior to delivery, CONTRACTOR shall give 48 hours notice to: Nicholas
Peaden, Greenville Utilities Commission, 3355 NC Highway 43, Greenville, phone:
(252) 551-1580.
4

Receipt of "Approval Drawings" by the CONTRACTOR constitutes authorization for
manufacture only, predicated upon the Drawings and corrections found thereon. Any
manufacturing or parts procurement that occurs prior to approval by the Commission of
the Manufacturer's drawings is at the risk of the CONTRACTOR for correction at his
cost to conform to the final approved design. Tentative release for shipment is to be
granted by the Commission based upon the following:
a) Ten (10) days prior notification of production testing so the Commission
may have a representative present for witness of the tests.
b) Furnishing of the requested number of copies of the Approved Final
Drawings as called for in the Specifications.
c) Thirty (30) days' notification of tentative shipping schedule and forty-
eight (48) hours' notification prior to delivery.
5.1 The Bidder shall state in the Proposal the method by which all equipment will be
shipped.
5.2 Before shipment, all equipment shall be completely assembled, wired, and tested
for performance of the functions required. CONTRACTOR shall provide the
Commission with ten days prior notice of performance testing, so the Commission
can have a representative present for testing, at the Commissions chooses.
5.3 The method of packing and loading shall be such as to protect all parts from
dampness, corrosion, breakage, or vibration damage that might reasonably be
encountered in transportation and handling.
6.0 CONTRACTOR's Responsibilities
The responsibilities of the CONTRACTOR for the gas line installation are as
follows:
6.1 Shipment to, unloading, and installation at the designated project site, all items
required by these Specifications.
6.2 If any temporary storage space is required, the CONTRACTOR is responsible for
coordinating this with the Commission.
6.3 Obtaining and paying for all permits, licenses, certificates, inspections, etc.,
required for the gas system and/or site construction, both permanent and
temporary. Permits that may be required by the North Carolina Utilities
Commission or environmental regulatory agencies are excluded from this
requirement.
6.4 Supplying all design, drafting, engineering, material, work, and supervision to
provide a complete and fully operable gas system, all in full accordance with
Specifications.
5

6.5 Provide a temporary electrical lighting and power distribution system of adequate
size to properly serve the project. Work shall be installed in a neat and safe
manner in accordance with the National Electric Code Article 305 and OSHA.
6.6 Furnishing all documentation and Drawings required by these Specifications.
6.7 Testing and startup of all components of the gas system. CONTRACTOR shall
have personnel available to make modifications during installation and system
checkout.
6.8 Meeting quoted delivery dates on all materials and installation work.
6.9 Perform a field test of the complete set installation to include a 2-hour full load
test, for each generator set, to be performed sequentially.
6.10 Provide warning signs that meet OSHA and NFPA requirements.
6.11 Furnishing, installing, and testing all natural gas fuel lines between the natural gas
meter and generator set.
6.12 Disassembly, loading, transportation, and offloading of equipment at to be
removed from the site.
7.0 Responsibilities of Owner or Others
The Commission or Others will be responsible for the following items related to
the Peak Shaving Generation System:
7.1 Owner shall furnish peak shaving generation equipment and stubbed up ball
valve.
7.2 Furnishing the Bidder available information pertaining to external equipment with
which the system must be interfaced.
7.3 Coordinating schedules with the CONTRACTOR to arrange time for the
CONTRACTOR to perform on-site responsibilities.
8.0 SECTION 8 - MATERIALS FOR GAS FACILITY INSTALLATION
Material descriptions are included to provide the CONTRACTOR with information necessary
for proper equipment selection and installation procedures.
8.1 Pipe
6