RFB for Padmount Switchgears

ADVERTISEMENT FOR BIDS
Sealed proposals will be received in the Office of the Procurement Manager, Greenville
Utilities Commission, 401 S. Greene Street, Greenville, North Carolina 27834 until 2:00 PM
(EST) on September 3, 2026 and immediately thereafter publicly opened and read for the
furnishing of Padmount Switchgears:
3 - Dead Front Padmount Switchgears
3 - Live Front Padmount Switchgears
Instructions for submitting bids and complete specifications will be available in the Office
of the Procurement Manager, Greenville Utilities Commission, 401 S. Greene Street, Greenville,
North Carolina during regular office hours, which are 8:30AM - 5:00PM Monday through Friday.
Greenville Utilities Commission reserves the right to reject any or all bids. Late bids will
not be considered.
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SECTION I
GENERAL INSTRUCTIONS FOR FORMAL BIDS
RELATED TO THE PURCHASE OF APPARATUS, SUPPLIES,
MATERIALS, AND EQUIPMENT
1.0 NOTICE TO BIDDERS
Sealed bids, subject to the conditions made a part hereof, will be received in the Office of the
Procurement Manager, Greenville Utilities Commission, 401 S. Greene Street, Greenville, North
Carolina 27834 until 2:00 PM (EST) on September 3, 2026, the day of opening. Bids
submitted in a fax or e-mail in response to this Invitation for Bids will not be acceptable.
Late Bids will not be considered.
2.0 STANDARD FORMS REQUIRED
Each bidder must submit a proposal on the enclosed bid forms. The bid must be signed by
an authorized official of the firm. Return only the attached Proposal Form. Do not return
the Advertisement for Bids, Instructions to Bidders or Specifications.
3.0 PREPARATION OF BID
Bids must be in sealed envelopes clearly marked on the outside with the name of the bid and
the bid opening date and time. Bid shall be addressed to PROCUREMENT MANAGER,
GREENVILLE UTILITIES COMMISSION, 401 SOUTH GREENE STREET, GREENVILLE,
NORTH CAROLINA 27834.
4.0 TIME FOR OPENING BIDS
Bids will be opened promptly and read at the hour and on the date set forth in the advertisement
in the Office of the Procurement Manager, Greenville Utilities Main Office, 401 S. Greene Street,
Greenville, North Carolina. Bidders or their authorized agents are invited to be present.
5.0 DEPOSIT
A deposit is NOT required for this bid.
6.0 NC SALES TAX
Do not include NC sales taxes in bid figure; however, Greenville Utilities Commission (GUC)
does pay sales tax. Sales tax should be added to the invoice as a separate item.
7.0 FEDERAL EXCISE TAX
GUC is exempt from Federal Excise Tax and will issue a Federal Exemption Certificate upon
request to the successful bidder.
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8.0 EXCEPTIONS TO BE CLEARLY STATED
If bid is not in strict accordance with Section II, "Specifications," bidder must list or note all
exceptions on the Request for Proposal Form, otherwise, it is fully understood that the
successful bidder will furnish equipment and/or materials exactly as specified. GUC reserves
the right to accept or reject bids with noted minor deviations from specifications and to
determine the lowest responsible, responsive bid from the standpoint of quality, performance,
and price.
9.0 EVALUATION AND AWARD OF BIDS
GUC reserves the right to reject any and all bids, to waive any and all informalities, and to
disregard all nonconforming or conditional bids or counter proposals. In evaluating bids, GUC
shall consider whether the bids comply with the prescribed requirements, plus all alternates or
options requested. GUC reserves the right to include or exclude any option or alternative in
GUC's opinion is in GUC's best interests. If a bid is to be awarded, it will be awarded to the
lowest responsible, responsive bidder whose evaluation by GUC indicates that the award will be
in GUC's best interests. Only firm prices will be considered for award of this bid.
10.0 PROMPT PAYMENT DISCOUNTS
Bidders are urged to compute all discounts into the price offered. If a prompt payment discount
is offered, it may be considered in the award of the contract.
11.0 NUMERICAL ERRORS
In the case of a discrepancy between a unit price and the extension (the unit price multiplied by
the number of units), the unit price governs. In the case where numerical bids are stated both in
numbers and in words, the words govern.
12.0 BID WITHDRAWAL
A bidder must notify GUC in writing of its request to withdraw a bid within seventy-two (72)
hours after the bid opening, not including Saturdays, Sundays, or holidays. In order to justify
withdrawal, the bidder must demonstrate that a substantial error exists and that the bid was
submitted in good faith.
13.0 QUANTITIES
Quantities specified are only estimates of GUC's requirements. GUC reserves the right to
purchase more or less than the stated quantities at prices indicated in the submitted Proposal
Form based on our actual needs.
14.0 DELIVERY
Shipments will be made to GUC only upon releases from a purchase order issued by
GUC in accordance with its current needs.
Time is of the essence with respect to all deliveries under this Agreement.
Delivery of all equipment, materials, or supplies shall be made Free on Board (FOB) GUC
Warehouse, 701 Utility Way, Greenville, North Carolina 27834, unless otherwise specified. The
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agreed price for such equipment, materials, or supplies shall include all costs of delivery and
ownership, and risks of loss shall not be transferred from Provider to GUC until express written
acceptance of delivery and inspection by GUC. Delivery hours are between 8:00 AM and 4:30
PM Monday-Friday only. GUC's purchase order number is to be shown on the packing slip
or any related documents. GUC reserves the right to refuse or return any delivery with no
purchase order number or which is damaged. GUC will not be charged a restocking fee for any
delivery which is refused or returned.
.
15.0 DELIVERY TIME
Delivery time is to be stated by the bidder and will be a factor in the evaluation of bids.
16.0 CONTRACT PERIOD
N/A.
17.0 MANUFACTURER
Bidder is to specify the manufacturer of items being quoted.
18.0 CONTACT INFORMATION AND QUESTIONS
Questions regarding this bid request should be directed to Cleve Haddock, Lifetime CLGPO,
Procurement Manager at (252) 551-1533, haddocgc@guc.com. All questions regarding this
bid must be received by or before 12:00 pm (EST) on August 18, 2026.
19.0 TERMS AND CONDITIONS
The attached Terms and Conditions apply to all purchases made by Greenville Utilities
Commission (GUC) and must be considered as part of the bid proposal.
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SECTION II
SPECIFICATIONS FOR PADMOUNT SWITCHGEARS
Item I
Outdoor Manually Operated Pad-Mounted Switchgear Specification
Four Compartment, Dead Front, Three Phase, 15 kV, 95 kV BIL, 600A Continuous Bus, Two (2) -
Switch Compartments, Two (2) - Fuse Compartments
General Description:
Pad-Mounted switchgear shall consist of two (2) - 600A switch bays and two (2) - 200A fuse bays.
Switch Equipment:
Switch compartments shall each consist of three-pole group operated switches. Switches shall be
operated by an external handle for live switching of three phase source circuits. Switches shall provide
600 amp continuous and load-break capability at 15 kV.
Fusing Equipment:
S & C SML-20 fuse end fittings to accommodate six (6) - SMU-20 fuses shall be included (S & C Catalog
# 3093). Twelve (12) - SMU-20 80E fuse units shall be included (S &C Catalog # 612080).
Accessory Equipment:
6" non-compartmentalized carbon steel base spacer.
Dual purpose barriers in each switch and fuse compartment.
Grounding studs in each switch and fuse compartment.
Enclosure:
The enclosure shall meet requirements of ANSI C57.12.28 for enclosure security and finish. The
enclosure roof shall incorporate anti-condensation undercoating. Enclosure shall incorporate stainless
steel hardware and latches. Maximum enclosure footprint shall be 84" x 84".
Enclosure Finish:
Finish shall be corrosion resistant epoxy primer with standard finish color of pad-mount green, Munsel
7GY3.29/1.5, to be formulated and applied to satisfy ANSI C57.12.28.5.
Performance Standards:
Rated Capacity: Nominal Voltage - 14.4 kV
Maximum Design Voltage - 17 kV
Basic Impulse Level - 95 kV
Main Bus Continuous Current - 600A
Switch Load-Interrupting Amps - 600A
Switch Fuse Load-Interrupting Amps - 200A
Switch Short Circuit Ratings - 14,000A
Short Circuit MVA, 3-Phase Symmetrical at Rated Nominal Voltage - 350
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Item II
Outdoor Manually Operated Pad-Mounted Switchgear Specification
Four Compartment, Live Front, Three Phase, 15 kV, 95 kV BIL, 600A Continuous Bus, Two (2) -
Switch Compartments, Two (2) - Fuse Compartments
General Description:
Pad-Mounted switchgear shall consist of two (2) - 600A switch bays and two (2) - 200A fuse bays.
Switch Equipment:
Switch compartments shall each consist of three-pole group operated switches. Switches shall be
operated by an external handle for live switching of three phase source circuits. Switches shall provide
600 amp continuous and load-break capability at 15 kV.
Fusing Equipment:
S & C SML-20 fuse end fittings to accommodate six (6) - SMU-20 fuses shall be included (S & C Catalog
# 3097). Twelve (12) - SMU-20 80E fuse units shall be included (S &C Catalog # 612080).
Accessory Equipment:
6" non-compartmentalized carbon steel base spacer.
Dual purpose barriers in each switch and fuse compartment.
Grounding studs in each switch and fuse compartment.
Enclosure:
The enclosure shall meet requirements of ANSI C57.12.28 for enclosure security and finish. The
enclosure roof shall incorporate anti-condensation undercoating. Enclosure shall incorporate stainless
steel hardware and latches. Maximum enclosure footprint shall be 84" x 84".
Enclosure Finish:
Finish shall be corrosion resistant epoxy primer with standard finish color of pad-mount green, Munsel
7GY3.29/1.5, to be formulated and applied to satisfy ANSI C57.12.28.5.
Performance Standards:
Rated Capacity: Nominal Voltage - 14.4 kV
Maximum Design Voltage - 17 kV
Basic Impulse Level - 95 kV
Main Bus Continuous Current - 600A
Switch Load-Interrupting Amps - 600A
Switch Fuse Load-Interrupting Amps - 200A
Switch Short Circuit Ratings - 14,000A
Short Circuit MVA, 3-Phase Symmetrical at Rated Nominal Voltage - 350
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Notes: (1) All item(s) will be purchased in box quantities unless otherwise stated.
(2) Bidders are to specify on the attached Request for Proposal Form the
brand name of all item(s) quoted, if more than one brand is approved, and
the expected delivery time.
Method of Award: GUC, in its sole discretion, may award this bid as individual item(s) or as a
total bid for item(s) I-II.
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Vendor Name: _____________________________
GREENVILLE UTILITIES COMMISSION
PROPOSAL FORM
PADMOUNT SWITHGEARS
The undersigned bidder hereby declares that he has carefully examined the enclosed detailed
specifications for the furnishing of Greenville Utilities with the items listed below. The
undersigned bidder further agrees, if this proposal is accepted within sixty (60) days from the
date of the opening, to furnish any or all the items upon which prices are quoted at the price set
opposite each item. Delivery shall be FOB Greenville, North Carolina, within the time indicated
below:
ITEM DELIVERY UNIT
NO. QUANTITIES DESCRIPTION TIME PRICE EXTENSION
I 3 Dead Front Padmount $ $
Switchgear
Name Brand: _____________
II 3 Live Front Padmount $ $
Switchgear
Name Brand: _____________
Firm Price Total $ __________
Method of Award: GUC, in its sole discretion, may award this bid as individual item(s) or as a
total bid for item(s) I-II.
Complete and Check All Math: It is the responsibility of the Bidder to extend bid prices and
supply a total for all items.
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It is certified that this proposal is made in good faith and without collusion or connection with any
other person bidding on the same above listed items. It is also certified that this proposal is made
in good faith and without collusion or connection with any GUC employee(s).
Certified check or cash for $ n/a or bid bond for $ n/a attached.
Firm Name _____________________________________________ Phone (______)_______________
Address _____________________________________________________________________________
City _______________________________ State ______________________ Zip Code ______________
Fax # ___________________________________ E-mail ______________________________________
Authorized Official _____________________________________ Title __________________________
Typed Name
_____________________________________ Date __________________
Signature
Two (2) copies of your proposal should be received no later than
September 3, 2026 at 2:00 PM (EST).
NO BIDS CONSIDERED UNLESS SUBMITTED ON THIS FORM
(RETURN THIS FORM(S) AND THE FOLLOWING EQUIPMENT DATA FORMS)
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Letter of Compliance to E-Verify for Greenville Utilities Commission
1. I have submitted a bid for contract or desire to enter into a contract with the Greenville
Utilities Commission;
2. As part of my duties and responsibilities pursuant to said bid and/or contract, I affirm that
I am aware of and in compliance with the requirements of E-Verify, Article 2 of Chapter
64 of the North Carolina General Statutes, to include (mark which applies):
3. ____ After hiring an employee to work in the United States I verify the work authorization
of said employee through E-Verify and retain the record of the verification of work
authorization while the employee is employed and for one year thereafter; or
4. ____ I employ less than twenty-five (25) employees in the State of North Carolina.
5. As part of my duties and responsibilities pursuant to said bid and/or contract, I affirm that
to the best of my knowledge and subcontractors employed as a part of this bid and/or
contract, are in compliance with the requirements of E-Verify, Article 2 of Chapter 64 of
the North Carolina General Statutes, to include (mark which applies):
6. ____ After hiring an employee to work in the United States the subcontractor verifies the
work authorization of said employee through E-Verify and retains the record of the
verification of work authorization while the employee is employed and for one year
thereafter; or
7. ____ Employ less than twenty-five (25) employees in the State of North Carolina.
Specify subcontractor: ____________________________________________
________________________________ (Company Name)
By: ________________________________ (Typed Name)
________________________________ (Authorized Signatory)
_________________________________ (Title)
_________________________________ (Date)
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