RFB for Doors

REQUEST FOR QUOTATION
Quotes will be received in the Office of the Procurement Manager, Greenville Utilities
Commission, 401 S. Greene Street, Greenville, North Carolina 27834 until 12:30 pm (EDT) on
May 26, 2026, for Doors.
Greenville Utilities reserves the right to reject any or all bids. Late bids will not be
considered.
Site Walkthrough- Two (2) walkthroughs will be held at Greenville Utilities
Commission, Administration Building, 401 S. Greene St., Greenville, North Carolina
27834 on Monday, May 11, 2026 at 1:30 pm (EDT) & Tuesday, May 12, 2026 at
1:30pm (EDT). The walkthroughs are optional but highly encouraged.
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SECTION I
GENERAL INSTRUCTIONS FOR INFORMAL QUOTES
GREENVILLE UTILITIES COMMISSION
REQUEST FOR QUOTATION
1.0 NOTICE TO BIDDERS
Quotations, subject to the conditions made a part hereof, will be received in the Office of the
Procurement Manager, Greenville Utilities Commission, 401 S. Greene Street, Greenville, North
Carolina 27834 until 12:30 pm (EDT) on May 26, 2026.
2.0 STANDARD FORMS REQUIRED
Each bidder must submit a proposal on the enclosed request for quotation form. The quotation
must be signed by an authorized official of the firm.
3.0 DEPOSIT
A deposit is NOT required for this quotation.
4.0 NC SALES TAX
Do not include NC sales taxes in the quoted figure; however, Greenville Utilities Commission
(GUC) does pay sales tax. Sales tax should be added to the invoice as a separate item.
5.0 FEDERAL EXCISE TAX
GUC is exempt from Federal Excise Tax and will issue a Federal Exemption Certificate upon
request to the successful bidder.
6.0 EXCEPTIONS TO BE CLEARLY STATED
If quote is not in strict accordance with Section II, "Specifications," bidder must list or note all
exceptions on the Request for Quotation Form, otherwise, it is fully understood that the
successful bidder will furnish equipment and/or materials exactly as specified. GUC reserves
the right to accept or reject quotes and to determine the lowest responsible, responsive bid from
the standpoint of quality, performance, and price.
7.0 EVALUATION AND AWARD OF QUOTATIONS
GUC reserves the right to reject any and all quotations, to waive any and all informalities, and to
disregard all nonconforming or conditional quotes or counter proposals. In evaluating quotes,
GUC shall consider whether the quotes comply with the prescribed requirements, plus all
alternates or options requested. GUC reserves the right to include or exclude any option or
alternative in GUC's opinion is in GUC's best interests. If a quote is to be awarded, it will be
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awarded to the lowest responsible, responsive bidder whose evaluation by GUC indicates that
the award will be in GUC's best interests.
8.0 PROMPT PAYMENT DISCOUNTS
Bidders are urged to compute all discounts into the price offered. If a prompt payment discount
is offered, it may be considered in the award of the contract.
9.0 NUMERICAL ERRORS
In the case of a discrepancy between a unit price and the extension (the unit price multiplied by
the number of units), the unit price governs. In the case where numerical quotes are stated
both in numbers and in words, the words govern.
10.0 QUANTITIES
NA.
11.0 CONTRACT PERIOD
TBD.
12.0 BID WITHDRAWAL
A bidder must notify GUC in writing of its request to withdraw a bid within seventy-two (72)
hours after the bid opening, not including Saturdays, Sundays, or holidays. In order to justify
withdrawal, the bidder must demonstrate that a substantial error exists and that the bid was
submitted in good faith.
13.0 MINORITY BUSINESS PARTICIPATION PROGRAM
GUC has adopted an Affirmative Action and Minority and Women Business Enterprise Plan
(M/WBE) Program. Firms submitting a proposal are attesting that they also have taken
affirmative action to ensure equality of opportunity in all aspects of employment, and to utilize
M/WBE suppliers of materials and labor when available.
14.0 CONTACT INFORMATION:
Questions regarding this bid request should be directed to Cleve Haddock, Lifetime
CLGPO, Procurement Manager at (252) 551-1533, haddocgc@guc.com. All questions
must be received via e-mail by or before 10:00 am (EDT) May 13, 2026.
15.0 TERMS AND CONDITIONS
The attached Terms and Conditions of Greenville Utilities Commission (GUC) are
considered part of the bid proposal.
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SECTION II
GREENVILLE UTILITIES COMMISSION
SPECIFICATIONS
Greenville Utilities Commission
Address:
401 South Green Street
Greenville, NC 27834
Project: Doors
General Description: GUC will be renovating many areas of the 2nd and 3rd floor of its main
office building. This work will be conducted alongside our HVAC renovations project which
entails complete replacement of the system on both floors. Both floors will be vacant of
occupants for a period of approximately 6 months. Although this should be plenty of time
for the work, the renovations will need to be staged to work with/around the main HVAC
work. It is likely some work, depending on the trade, will need to be done at the start of the
HVAC work and not completed until the end when other contractors have completed their
"dirty work". Renovations will entail wall refinishing, flooring changes, complete bathroom
renovations, door additions, ceiling work, light replacements, etc.
Scope of work: (attached drawings for reference)
* Provide and install 7 metal frame doors with solid door slabs and hardware to match
existing
* Keying lock should match patented Medeco key system
Work Hours/Schedule: All work should be completed during normal business hours and
coordinated with Facilities staff prior to execution. With multiple contractors on site, it will
be required to provide 3 and 7 day look ahead schedules.
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Vendor Name:
GREENVILLE UTILITIES COMMISSION
PROPOSAL FORM
The undersigned bidder hereby declares that he has carefully examined the enclosed
detailed specifications for the furnishing of Greenville Utilities with the items listed below.
The undersigned bidder further agrees, if this proposal is accepted within sixty (60) days
from the date of the opening, to furnish any or all the items upon which prices are quoted
at the price set opposite each item. Delivery shall be FOB Greenville, North Carolina,
within the time indicated below:
Bid Structure:
Days required to complete work ______________
Total Quote __________________________
Method of Award: GUC will award this bid as a total bid.
Complete and Check All Math: It is the responsibility of the Bidder to extend bid prices
and supply a total for all items. It is certified that this proposal is made in good faith and
without collusion or connection with any other person bidding on the same above listed
items. It is also certified that this proposal is made in good faith and without collusion or
connection with any GUC employee(s).
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It is certified that this proposal is made in good faith and without collusion or connection with any
other person bidding on the same above listed items. It is also certified that this proposal is made
in good faith and without collusion or connection with any GUC employee(s).
Certified check or cash for $ _NA__ or bid bond for $ _NA__ attached.
Firm Name:_________________________________________ Phone: (_____)____________
Address:_____________________________________________________________________
City _______________________________ State _________________ Zip Code ___________
Fax (____)_______________________ E-mail ______________________________________
Authorized Official _______________________________ Title __________________________
Typed Name
________________________________ Date _________________________
Signature
Two (2) copies of your proposal should be received no later than
May 26, 2026 at 12:30 pm (EDT).
NO BIDS CONSIDERED UNLESS SUBMITTED ON THIS FORM(S)
(RETURN ONLY THIS FORM(S), E-VERIFY AND EXCEPTION FORM)
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Letter of Compliance to E-Verify for Greenville Utilities Commission
1. I have submitted a bid for contract or desire to enter into a contract with the Greenville
Utilities Commission;
2. As part of my duties and responsibilities pursuant to said bid and/or contract, I affirm
that I am aware of and in compliance with the requirements of E-Verify, Article 2 of
Chapter 64 of the North Carolina General Statutes, to include (mark which applies):
3. ____ After hiring an employee to work in the United States I verify the work
authorization of said employee through E-Verify and retain the record of the verification
of work authorization while the employee is employed and for one year thereafter; or
4. ____ I employ less than twenty-five (25) employees in the State of North Carolina.
5. As part of my duties and responsibilities pursuant to said bid and/or contract, I affirm
that to the best of my knowledge and subcontractors employed as a part of this bid
and/or contract, are in compliance with the requirements of E-Verify, Article 2 of
Chapter 64 of the North Carolina General Statutes, to include (mark which applies):
6. ____ After hiring an employee to work in the United States the subcontractor verifies
the work authorization of said employee through E-Verify and retains the record of the
verification of work authorization while the employee is employed and for one year
thereafter; or
7. ____ Employ less than twenty-five (25) employees in the State of North Carolina.
Specify subcontractor: _______________________________________________
________________________________ (Company Name)
By: ________________________________ (Typed Name)
________________________________ (Authorized Signatory)
_________________________________ (Title)
_________________________________ (Date)
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GREENVILLE UTILITIES COMMISSION
GREENVILLE, NORTH CAROLINA
EXCEPTION FORM
Specifications for:
Doors
Bidder's Certification: This is to certify that it is our intent to furnish Price, Equipment,
Materials, Services, Etc., in absolute compliance with the bid specification except where
expressly noted below.
Instructions: The following is a list of exceptions to the bidding documents and/or
specifications pertaining to the furnishing of the requested materials. Bidders shall identify each
exception by specification page and paragraph number on this form. The omission of exception
assumes complete compliance with the Specifications.
Page/Paragraph # Exception/Variation
______________ _________________________________________________________
______________ _________________________________________________________
______________ _________________________________________________________
______________ _________________________________________________________
______________ _________________________________________________________
______________ _________________________________________________________
______________ _________________________________________________________
______________ _________________________________________________________
Firm Represented: _________________________________________________________
Typed Name: _________________________________________________________
Authorized Signature of Certification: ____________________________________________
Date: __________________
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SECTION III
TERMS AND CONDITIONS FOR SERVICES OR THE PURCHASE OF
APPARATUS, SUPPLIES, MATERIALS, OR EQUIPMENT
NOT SUBJECT TO A FORMAL BID
These Terms and Conditions, made and entered into on this purchase order date and
between GREENVILLE UTILITIES COMMISSION OF THE CITY OF GREENVILLE, PITT
COUNTY, NORTH CAROLINA, with one of its principal offices and places of business at 401 S.
Greene Street, Post Office Box 1847, Greenville, Pitt County, North Carolina 27835-1847,
hereinafter referred to as "GUC" and the vendor as identified on the purchase order, hereinafter
referred to as "PROVIDER";
1.0 TAXES
No taxes shall be included in any bid prices. GUC is exempt from Federal Excise Tax. GUC is
not exempt from North Carolina state sales and use tax or, if applicable, Pitt County sales and
use tax. Such taxes shall be shown as a separate item on the invoice.
2.0 INVOICES
It is understood and agreed that orders will be shipped at the established contract prices and
quantities in effect on dates orders are placed. Invoicing at variance with this provision may
subject the contract to cancellation. Applicable North Carolina sales tax shall be invoiced as a
separate line item. All invoices must bear the GUC purchase order number. Mail all invoices to
Greenville Utilities Commission, Finance Department, P. O. Box 1847, Greenville, N.C. 27835-
1847.
3.0 PAYMENT TERMS
Payments for apparatus, supplies, materials, equipment or services will be made after the
receipt and acceptance and after submission of a proper invoice. GUC's normal payment policy
is thirty (30) days. GUC will not be responsible for any goods delivered without a purchase
order having been issued. Payment will be made in U. S. currency only.
4.0 CONDITION AND PACKAGING
It is understood and agreed that any item offered or shipped shall be new and in first class
condition, that all containers shall be new and suitable for storage or shipment, and that prices
include standard commercial packaging.
5.0 SPECIFICATIONS
Any deviation from specifications must be clearly pointed out, otherwise, it will be considered
that items offered are in strict compliance with specifications, and the Provider will be held
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responsible. Deviations must be explained in detail. The Provider shall not construe this
paragraph as inviting deviation or implying that any deviation will be acceptable.
6.0 AWARD OF CONTRACT
All purchases will be based on the lowest responsible, responsive offer that is most
advantageous to GUC as determined upon consideration of such factors as prices offered, the
quality of the article(s) offered, the general reputation and performance capabilities of the
Provider, substantial conformity with the specifications the suitability of the article(s) for the
intended use, the related materials needed, the date(s) of delivery and performance, and such
other factors deemed by GUC to be pertinent or peculiar to the purchase in question.
Acceptance of the order includes acceptance of all terms, conditions, prices, delivery
instructions, and specifications as shown on this set of Terms and Conditions and in this order
or attached to and made a part of this order.
The conditions of this order cannot be modified except by written amendment in the form of
"Amended Purchase Order," which has been approved by GUC's Purchasing Department.
In the event of a Provider's failure to deliver or perform as specified, GUC reserves the right to
cancel the order or any part thereof, without prejudice to GUC's other rights. The Provider
agrees that GUC may return part of or all of any shipment at Provider's expense. GUC may
charge the Provider with all reasonable expenses resulting from such failure to deliver or
perform.
7.0 MEDIATION/BINDING ARBITRATION
In the event of any dispute between the Parties, the Parties agree to submit any dispute to non-
binding mediation before a mutually agreeable Mediator prior to initiating litigation. If the Parties
are unable to agree upon a Mediator within thirty (30) days after demand therefore, either Party
may petition a Court of competent jurisdiction for the designation of a qualified Mediator for
these purposes. Each Party shall bear its own costs and expenses of participating in the
mediation (including, without limitation, reasonable attorneys' fees), and each Party shall bear
one-half (1/2) of the costs and expenses of the Mediator. Unless otherwise agreed, the Parties
will hold the mediation in Greenville, North Carolina. The matters discussed or revealed in the
mediation session shall not be disclosed in any subsequent litigation.
In the event the matter is not resolved in mediation, either Party may request arbitration. The
parties shall jointly select an Arbitrator, and shall be bound by the decision of the Arbitrator with
respect to any dispute between the parties with respect to this Agreement. If the parties are
unable to mutually agree upon an Arbitrator, the Parties shall each select an Arbitrator, and the
two Arbitrators so selected shall select a third Arbitrator, and the decision of the majority of the
Arbitrators shall be conclusive and binding upon the Parties. The Parties at all times agree to
equally split the costs of any Arbitrator(s) selected in an effort to resolve the dispute between
the Parties. Any party desiring to resolve a dispute under the terms of this Agreement shall
notify the other Party in writing, and the Parties shall seek to agree upon a mutually agreed-
upon Arbitrator within a period of ten (10) days from the date of such written demand. If the
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