RFB for Conduit

ADVERTISEMENT FOR BIDS
Sealed proposals will be received in the Office of the Procurement Manager, Greenville Utilities
Commission, 401 S. Greene Street, Greenville, North Carolina 27834 until 3:00 pm (EDT) on
July 7, 2026 and immediately thereafter publicly opened and read for the furnishing of:
27,000' - STK# 210540 CONDUIT, 2" Roll SDR 11
10,260' - STK# 202580 CONDUIT, 4" PVC SCH 40
8,000' - STK# 210550 CONDUIT, 3" Roll SDR 11
Instructions for submitting bids and complete specifications will be available in the Office of the
Procurement Manager, Greenville Utilities Commission, 401 S. Greene Street, Greenville, North
Carolina during regular office hours, which are 8:30AM - 5:00PM Monday through Friday.
Greenville Utilities Commission reserves the right to reject any or all bids. Late bids will
not be considered.
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SECTION I
GENERAL INSTRUCTIONS FOR FORMAL BIDS
RELATED TO THE PURCHASE OF APPARATUS, SUPPLIES,
MATERIALS AND EQUIPMENT
JULY 7, 2026
1.0 NOTICE TO BIDDERS
Sealed bids, subject to the conditions made a part hereof, will be received in the Office of the
Procurement Manager, Greenville Utilities Commission, 401 S. Greene Street, Greenville, North
Carolina 27834 until 3:00 pm (EDT) on the day of opening. Bids submitted in a fax or e-mail
in response to this Invitation for Bids will not be acceptable. Late Bids will not be
considered.
2.0 STANDARD FORMS REQUIRED
Each bidder must submit a proposal on the enclosed bid forms. The bid must be signed by
an authorized official of the firm. Return only the attached Proposal Form. Do not return
the Advertisement for Bids, Instructions to Bidders or Specifications.
3.0 PREPARATION OF BID
Bids must be in sealed envelopes clearly marked on the outside with the name of the bid and
the bid opening date and time. Bid shall be addressed to PROCUREMENT MANAGER,
GREENVILLE UTILITIES COMMISSION, 401 S. GREENE STREET, GREENVILLE, NORTH
CAROLINA 27834.
4.0 TIME FOR OPENING BIDS
Bids will be opened promptly and read at the hour and on the date set forth in the advertisement
in the Office of the Procurement Manager, Greenville Utilities Main Office, 401 S. Greene Street,
Greenville, North Carolina. Bidders or their authorized agents are invited to be present.
5.0 DEPOSIT
A deposit is NOT required for this bid.
6.0 NC SALES TAX
Do not include NC sales taxes in bid figure; however, Greenville Utilities Commission (GUC)
does pay sales tax. Sales tax should be added to the invoice as a separate item.
7.0 FEDERAL EXCISE TAX
GUC is exempt from Federal Excise Tax and will issue a Federal Exemption Certificate upon
request to the successful bidder.
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8.0 EXCEPTIONS TO BE CLEARLY STATED
If bid is not in strict accordance with Section II, "Specifications," bidder must list or note all
exceptions on the Request for Proposal Form, otherwise, it is fully understood that the
successful bidder will furnish equipment and/or materials exactly as specified. GUC reserves
the right to accept or reject bids with noted minor deviations from specifications and to
determine the lowest and best responsible bid from the standpoint of quality, performance, and
price.
9.0 EVALUATION AND AWARD OF BIDS
GUC reserves the right to reject any and all bids, to waive any and all informalities, and to
disregard all nonconforming or conditional bids or counter proposals. In evaluating bids, GUC
shall consider whether the bids comply with the prescribed requirements, plus all alternates or
options requested. GUC reserves the right to include or exclude any option or alternative in
GUC's opinion is in GUC's best interests. If a bid is to be awarded, it will be awarded to the
lowest responsible bidder whose evaluation by GUC indicates that the award will be in GUC's
best interests. Only firm prices will be considered for award of this bid.
10.0 PROMPT PAYMENT DISCOUNTS
Bidders are urged to compute all discounts into the price offered. If a prompt payment discount
is offered, it may be considered in the award of the contract.
11.0 NUMERICAL ERRORS
In the case of a discrepancy between a unit price and the extension (the unit price multiplied by
the number of units), the unit price governs. In the case where numerical bids are stated both in
numbers and in words, the words govern.
12.0 BID WITHDRAWAL
A bidder must notify GUC in writing of its request to withdraw a bid within seventy-two (72)
hours after the bid opening, not including Saturdays, Sundays, or holidays. In order to justify
withdrawal, the bidder must demonstrate that a substantial error exists and that the bid was
submitted in good faith.
13.0 MINORITY BUSINESS PARTICIPATION PROGRAM
GUC has adopted an Affirmative Action and Minority and Women Business Enterprise Plan
(M/WBE) Program. Firms submitting a proposal are attesting that they also have taken
affirmative action to ensure equality of opportunity in all aspects of employment, and to utilize
M/WBE suppliers of materials and/or labor.
14.0 QUANTITIES
Quantities specified are only estimates of GUC's requirements. GUC reserves the right to
purchase more or less than the stated quantities at prices indicated in the submitted Proposal
Form based on our actual needs.
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15.0 DELIVERY
Shipments will be made only upon individual releases from a blanket purchase order issued by
GUC in accordance with GUC's current needs. Time is of the essence with respect to all
deliveries under this Agreement.
Delivery of all equipment, materials, or supplies shall be made Free on Board (FOB) GUC
Warehouse, 701 Utility Way, Greenville, North Carolina 27834, unless otherwise specified. The
agreed price for such equipment, materials, or supplies shall include all costs of delivery and
ownership, and risks of loss shall not be transferred from Provider to GUC until express written
acceptance of delivery and inspection by GUC. Delivery hours are between 8:00 AM and 4:30
PM Monday-Friday only. GUC's purchase order number is to be shown on the packing slip
or any related documents. GUC reserves the right to refuse or return any delivery with no
purchase order number or which is damaged. GUC will not be charged a restocking fee for any
delivery which is refused or returned.
16.0 DELIVERY TIME
Delivery time is to be stated and will be considered in the evaluation of bids. Failure by the
successful bidder to meet quoted delivery shall be interpreted as non-compliance with these
specifications and may be deemed sufficient cause for removal of the manufacturer and/or
distributor from our lists as acceptable manufacturers or bidders.
17.0 MANUFACTURER
Bidder is to specify the manufacturer of cables being quoted. If requested, bidder shall identify
the place of manufacturer of all cables quoted.
18.0 CONTACT INFORMATION
Questions regarding this bid request should be directed to Cleve Haddock, Lifetime CLGPO,
Procurement Manager at (252) 551-1533, haddocgc@guc.com. All questions regarding this
bid must be received by or before 12:00 pm (EDT) on July 1, 2026.
19.0 CONTRACT PERIOD
N/A
20.0 TERMS AND CONDITIONS
The attached Terms and Conditions apply to all purchases made by Greenville Utilities
Commission (GUC) and must be considered as part of the bid proposal.
[Balance of page left blank intentionally]
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SECTION II
GREENVILLE UTILITIES COMMISSION
SPECIFICATIONS FOR CONDUIT
I. CONDUIT, 2" Roll SDR 11 2" Roll Conduit PIPE, SDR 11, Smooth Wall, BLACK
w/RED STRIPE, 1250# PULL TAPE, 1500' REELS, NO REELS OVER 72" TALL
(ARNCO) (Blue Diamond) (BULLDOG PIPE) (CARLON) (DURALINE) (FOUR STAR).
(GUC Stock #210540)
II. CONDUIT, 4" PVC SCH 40 RIGID PVC, UL; Long BELL-ENDS-MIN-3-1/2" -DEEP; 20'
STICKS, GUC REQUIRES metal strapping on all bundles of conduit, 1140' PER SKID
(Queen City) (National Pipe) (JMM) (CARLON) (DURALINE) (American Pipe)
(Carlon/Prime) (Southern Pipe) (Cantex) (Georgia Pipe). (GUC Stock #202580)
III. CONDUIT, 3" Roll SDR 11 3" ROLL CONDUIT PIPE, SDR11, Smooth WAll, BLACK
w/RED STRIPE, 1250# PULL TAPE, 1000' REELS, NO REELS OVER 96" TALL
(ARNCO) (Blue Diamond) (BULLDOG PIPE) (CARLON) (DURALINE) (FOUR STAR).
(GUC Stock #210550)
Notes: (1) All item(s) will be purchased in box quantities.
(2) Bidders are to specify on the attached Request for Proposal Form the
brand name of all item(s) quoted, if more than one brand is approved, and
the expected delivery time.
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Vendor Name: __________
GREENVILLE UTILITIES COMMISSION
PROPOSAL FORM FOR CONDUIT
In the space below, please provide a price quote for the following Conduit per the attached
specifications. If your firm is unable to furnish the Conduit in accordance with our specifications
and you wish to offer a substitute, please provide us with full details of the approved equivalent.
QUOTATIONS SHOULD BE RECEIVED BY 3:00 PM ON JULY 7, 2026. Quotations can be
mailed or delivered to Cleve Haddock, Lifetime CLGPO, Procurement Manager, 401 South
Greene Street, Greenville, N.C. 27834. Greenville Utilities reserves the right to reject any and all
quotes that are not in GUC's best interest.
Est. Delivery $Unit
Item # Description Brand
Quantity Weeks Price $ Extension
STK# CONDUIT, 2" ROLL SDR 11
210540 27,000'
STK# CONDUIT, 4" PVC SCH 40
202580 10,260'
STK# CONDUIT, 3" ROLL SDR 11
210550 8,000'
TOTAL ITEMS I-III $____________
The undersigned bidder hereby declares that it has carefully examined the enclosed detailed
specifications for furnishing GUC with the below listed items. The undersigned bidder further
agrees, if this proposal is accepted within thirty (30) days from the date of the opening, to
furnish any or all of the items upon the quoted price.
Method of Award: GUC, in its sole discretion, may award this bid as individual item(s) or as a
total bid for item(s) I-III .
Complete and Check All Math: It is the responsibility of the Bidder to extend unit prices and
supply a total for all items.
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It is certified that this proposal is made in good faith and without collusion or connection with any
other person bidding on the same above listed items. It is also certified that this proposal is made
in good faith and without collusion or connection with any GUC employee(s).
Certified check or cash for $ n/a or bid bond for $ n/a attached.
Firm Name:_________________________________________ Phone: (_____)____________
Address:_____________________________________________________________________
City _______________________________ State _________________ Zip Code ___________
Fax (____)_______________________ E-mail ______________________________________
Authorized Official _______________________________ Title __________________________
Typed Name
________________________________ Date _________________________
Signature
Two (2) copies of your proposal should be received no later than
July 7, 2026 at 3:00 pm (EDT).
NO BIDS CONSIDERED UNLESS SUBMITTED ON THIS FORM(S)
(RETURN ONLY THIS FORM(S) AND EXCEPTION, E-VERIFY)
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Letter of Compliance to E-Verify for Greenville Utilities Commission
1. I have submitted a bid for contract or desire to enter into a contract with the Greenville
Utilities Commission;
2. As part of my duties and responsibilities pursuant to said bid and/or contract, I affirm
that I am aware of and in compliance with the requirements of E-Verify, Article 2 of
Chapter 64 of the North Carolina General Statutes, to include (mark which applies):
3. ____ After hiring an employee to work in the United States I verify the work
authorization of said employee through E-Verify and retain the record of the verification
of work authorization while the employee is employed and for one year thereafter; or
4. ____ I employ less than twenty-five (25) employees in the State of North Carolina.
5. As part of my duties and responsibilities pursuant to said bid and/or contract, I affirm
that to the best of my knowledge and subcontractors employed as a part of this bid
and/or contract, are in compliance with the requirements of E-Verify, Article 2 of
Chapter 64 of the North Carolina General Statutes, to include (mark which applies):
6. ____ After hiring an employee to work in the United States the subcontractor verifies
the work authorization of said employee through E-Verify and retains the record of the
verification of work authorization while the employee is employed and for one year
thereafter; or
7. ____ Employ less than twenty-five (25) employees in the State of North Carolina.
Specify subcontractor: _______________________________________________
________________________________ (Company Name)
By: ________________________________ (Typed Name)
________________________________ (Authorized Signatory)
_________________________________ (Title)
_________________________________ (Date)
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GREENVILLE UTILITIES COMMISSION
GREENVILLE, NORTH CAROLINA
EXCEPTION FORM
Specifications for:
27,000' - STK# 210540 CONDUIT, 2" Roll SDR 11
10,260' - STK# 202580 CONDUIT, 4" PVC SCH 40
8,000' - STK# 210550 CONDUIT, 3" Roll SDR 11
Bidder's Certification: This is to certify that it is our intent to furnish Price, Equipment,
Materials, Services, Etc., in absolute compliance with the bid specification except where
expressly noted below.
Instructions: The following is a list of exceptions to the bidding documents and/or
specifications pertaining to the furnishing of the requested materials. Bidders shall identify each
exception by specification page and paragraph number on this form. The omission of exception
assumes complete compliance with the Specifications.
Page/Paragraph # Exception/Variation
______________ _________________________________________________________
______________ _________________________________________________________
______________ _________________________________________________________
______________ _________________________________________________________
______________ _________________________________________________________
______________ _________________________________________________________
______________ _________________________________________________________
______________ _________________________________________________________
Firm Represented: _________________________________________________________
Typed Name: _________________________________________________________
Authorized Signature of Certification: ____________________________________________
Date: __________________
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SECTION III
TERMS AND CONDITIONS FOR THE PURCHASE OF
APPARATUS, SUPPLIES, MATERIALS, LABOR AND EQUIPMENT
These Terms and Conditions, made and entered into on this the __ day of ________, by
and between GREENVILLE UTILITIES COMMISSION OF THE CITY OF GREENVILLE, PITT
COUNTY, NORTH CAROLINA, with one of its principal offices and places of business at 401 S.
Greene Street, Post Office Box 1847, Greenville, Pitt County, North Carolina 27835-1847,
hereinafter referred to as "GUC" and ____________________________________, a _______
organized and existing under and by virtue of the laws of the State of __________________,
with one of its principal offices and places of business at ____________________________,
hereinafter referred to as "PROVIDER";
1.0 TAXES
No taxes shall be included in any bid prices. GUC is exempt from Federal Excise Tax. GUC is
not exempt from North Carolina state sales and use tax or, if applicable, Pitt County sales and
use tax. Such taxes shall be shown as a separate item on the invoice.
2.0 INVOICES
It is understood and agreed that orders will be shipped at the established contract prices and
quantities in effect on dates orders are placed. Invoicing at variance with this provision may
subject the contract to cancellation. Applicable North Carolina sales tax shall be invoiced as a
separate line item. All invoices must bear the GUC purchase order number. Mail all invoices to
Greenville Utilities Commission, Finance Department, P. O. Box 1847, Greenville, NC 27835-
1847.
3.0 PAYMENT TERMS
Payments for equipment, materials, or supplies will be made after the receipt and acceptance of
the equipment, materials, supplies or services and after submission of a proper invoice. GUC's
normal payment policy is thirty (30) days. GUC will not be responsible for any goods delivered
without a purchase order having been issued. Payment will be made in U. S. currency only.
4.0 QUANTITIES
Quantities specified are only estimates of GUC's requirements. GUC reserves the right to
purchase more or less than the stated quantities at prices indicated in the submitted Proposal
Form based on our actual needs.
5.0 AFFIRMATIVE ACTION
The Provider will take affirmative action in complying with all Federal and State requirements
concerning fair employment and employment of the handicapped, and concerning the treatment
of all employees, without discrimination by reason of race, color, religion, sex, national origin, or
physical handicap.
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