RFB - Electric Meter Testing

CITY OF SALEM, MISSOURI
REQUEST FOR BIDS
Title: Electric Power Meter Testing
Date Issued: October 7, 2026
Due Date and Time: November 4, 2026; 3:00 PM
Submit Sealed Bid To: City of Salem, Missouri
Office of City Clerk
400 N. Iron Street
Salem, MO 65560

INTRODUCTION
The city of Salem is soliciting bids from qualified vendors to conduct residential and commercial meter testing.
Any questions regarding this request should be addressed to Brandon Schmidt, electric@salemmo.com 573-729-
4612. Please check our website at https://www.salemmo.com/city/government/bids/index.php for the latest updates
to this packet prior to submitting your bid.
BACKGROUND INFORMATION
The City of Salem, Missouri, is in the middle of the Missouri Ozarks. The 2021 US Census, American Community
Survey estimates approximately 4,677 residents. The City of Salem, Missouri, is a fourth-class city and operates
under a Mayor/Board of Aldermen/City Administrator form of government, providing a wide variety of public
services, including police, parks and recreation, a municipal airport, street maintenance, electric, water and
wastewater treatment services.
SPECIFICATIONS
Vendor shall be responsible for travel, lodging, and other expenses while testing the following meters:
Minimum specifications:
* 25 - CT rated sites (commercial)
* Test the CT meter and CTs to ensure accuracy
* Test the PTs to ensure accuracy
* 285 - 2S meters (residential)
* Provide detailed (easy to understand) individual report for each meter tested. Assume the reader
does not understand anything about how electric meters function.
All vendors who are interested in submitting a quote for meter testing are required to provide the following
information:
* Copies of certifications on testing equipment if available
* Estimated timeline to complete testing
The City reserves the right to reject any or all quotes submitted, waive any informalities or irregularities in the
quotes received, and to accept any quote which, in the opinion of the City, is in the best interest of the City.
SCHEDULE
Every effort will be made to adhere to the following schedule regarding this proposal, although it may be altered at
the City's convenience.
Release of advertisements of RFB October 7, 2026
Deadline for questions October 21, 2026
Proposal submission deadline November 4, 2026 @ 3 PM
Bid Opening @ City Hall November 4, 2026 @ 3:15 PM
202 N. Washington St., Salem, MO 65560
Final Selection & Board Approval November 10, 2026
BID SUBMISSION AND AWARD
Submission

All proposals must be received by the City Clerk, City of Salem, Missouri, 400 N Iron Street, Salem, Missouri 65560
prior to 3:00 p.m., Central Standard Time, on November 4, 2026.
Bid opening will be at 3:15 pm on November 4, 2026 at the City Hall Council Chambers, 202 N. Washington St.,
Salem, MO. NOTE** Two different addresses for submittal and bid opening.
* Bids shall be submitted on the forms provided and must be manually signed by the individual authorized to
legally bind the company. Additional documentation may be submitted with the Bid form.
* Bids shall be submitted in a sealed envelope that is clearly marked "Meter Testing Bid" on the outside of the
mailing envelope.
* Bids received after the opening date and time will be rejected.
* FAXED/EMAILED BIDS WILL NOT BE ACCEPTED.
Cost of Proposal:
1. Provide the price that your company will charge the City for providing services as outlined in the
Specifications.
2. Any additional fees or costs for the services identified in this RFB that are not included in the fees
presented.
Award and Selection
Each proposal will be evaluated based on the following criteria:
1. Proposals shall be awarded to the lowest responsible bidder. Proposals shall not be accepted from, nor
contracts awarded, to a contractor who is in default on the payment of taxes, license, or other monies due
the city. All bids received that are submitted by individuals or businesses with their principal place of
business located in Dent County, Missouri, shall be multiplied by a preference factor of .95 awarding the
contract for goods or services.
2. The actual bid amount multiplied by the appropriate preference factors shall be termed the adjusted local
bid amount. The adjusted local bid amount shall be used in lieu of the actual bid amount in comparing
competitive bids.
3. In determining "lowest responsible bidder," in addition to price, the following shall be considered:
a. The ability, capacity, and skill of the bidder to perform the contract or provide the service required;
b. Whether the bidder can perform the contract or provide the service promptly, or within the time
specified, without delay or interference;
c. The character, integrity, reputation, judgment, experience, and efficiency of the bidder;
d. The quality of performance of previous contracts or services;
e. The previous and existing compliance by the bidder with laws and ordinances relating to the
contract or service;
f. The sufficiency of the financial resources and ability of the bidder to perform the contract or
provide the service;
g. The quality, availability and adaptability of the supplies, or contractual services to the particular
use required;
h. The ability of the bidder to provide future maintenance and service for the use of the subject of the
contract;
i. The number and scope of conditions attached to the bid.
4. The City reserves the right to award all or portions of the project to the company whose proposal best
meets the goals of the request dependent upon funding availability.

The City reserves the right to reject all bids. It is the intent and purpose of the City that this RFB provide fair and
equal opportunity for each bidder to submit competitive bids. It is the bidder's responsibility to furnish as much
detail as possible. All proposals shall be accepted or rejected by the City of Salem, Missouri, Board of Aldermen.
Upon Bid Award, the successful company must obtain a City Business or Contractor License prior to beginning
work. Contact the City Clerk's office at 573-729-5211 for details.

CITY OF SALEM
VENDOR AND BID LIST INFORMATION
Date: ___________________________________________
Company Name:___________________________________________________________________________
Address: _________________________________________________________________________________
City:______________________________ State:_______________________ Zip Code:__________________
CONTACT PERSON FOR BID:
Printed Name _____________________________________________________________________________
Email _______________________________________ Phone ( ) _______________________________
Signature of
Owner/Representative________________________________________________________________
(Signature) (Print Name)
Please attach detailed manufacturer's specifications with the minimum required information
listed in the bid specifications.