2025 December Adverse Weather Emergency Road Repairs: DIRT ROADS RFB
2025-26-012
TABLE OF CONTENTS
CHAPTER I – NOTICE INVITING SEALED BIDS
CHAPTER II – INSTRUCTIONS TO BIDDERS
1. Project Summary.......................................................................................................... 2-1
2. Mandatory Pre-Bid Meeting......................................................................................... 2-1
3. City Contact Via the PUBLIC | PURCHASE Website...................................................... 2-2
4. Contractor’s License..................................................................................................... 2-2
5. City Business License.................................................................................................... 2-3
6. Public Works Contractor and Subcontractor Registration........................................... 2-3
7. Examination of Site and Contract Documents ............................................................. 2-4
8. Interpretation of Plans and Documents....................................................................... 2-4
9. Bid Forms ..................................................................................................................... 2-4
10. Bid Quantities............................................................................................................... 2-4
11. Modifications to Bids ................................................................................................... 2-5
12. Discrepancies in Bids.................................................................................................... 2-5
13. Listing Subcontractors.................................................................................................. 2-5
14. Addendums .................................................................................................................. 2-6
15. Bidder’s Security .......................................................................................................... 2-6
16. Withdrawal of Bid ........................................................................................................ 2-6
17. Delivery of Bids and Bid Opening................................................................................. 2-7
18. Award of Contract ........................................................................................................ 2-7
19. Contract Execution....................................................................................................... 2-7
20. Performance and Payment (Labor & Materials) Bonds ............................................... 2-7
21. Insurance Requirements .............................................................................................. 2-8
22. Prevailing Wages ........................................................................................................ 2-11
23. Sales and/or Use Taxes .............................................................................................. 2-12
CHAPTER III – BID FORMS
1. Bid ................................................................................................................................ 3-1
2. Bid Schedule................................................................................................................. 3-3
3. Bidder’s Bond ............................................................................................................... 3-6
4. Information Required of Bidder................................................................................... 3-8
5. Experience of Bidder .................................................................................................... 3-9
6. List of Proposed Subcontractors or Sub-Tier Contractors ......................................... 3-10
7. Major Material Suppliers Information ....................................................................... 3-12
8. Non-Collusion Declaration ......................................................................................... 3-13
9. Worker’s Compensation Certification........................................................................ 3-14
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TABLE OF CONTENTS (cont.)
10. Certification of Prevailing Wage Requirements......................................................... 3-15
11. Certification of Non-Discrimination by Contractors .................................................. 3-16
12. Certification of Safety Requirements......................................................................... 3-17
13. Certification of Labor Law Requirements (Federal/State) ......................................... 3-18
14. Certification of Non-Segregated Facilities by Contractors (Federal) ......................... 3-20
15. Notice of Equal Employment Opportunity (Federal) ................................................. 3-21
16. Past Performance Certification (Federal)................................................................... 3-22
17. Certification Regarding Drug-Free Workplace Requirements (Federal/State) .......... 3-24
18. Certification Regarding Lobbying for Federal-Aid Contracts (Federal) ...................... 3-26
19. Disclosure of Lobbying Activities – Standard Form LLL.............................................. 3-27
20. DBE Subcontractor Utilization Form (Federal)........................................................... 3-30
CHAPTER IV – FEDERAL-AID AND STATE-AID PROJECT SPECIAL PROVISIONS
Form FHWA-1273 (Revised July 5, 2022)............................................................................... 4-3
Equal Employment Opportunity .......................................................................................... 4-29
Affirmative Socioeconomic Steps ........................................................................................ 4-31
Copeland “Anti-Kickback” Act.............................................................................................. 4-31
Contract Work Hours and Safety Standards Act.................................................................. 4-32
Clean Air Act......................................................................................................................... 4-33
Federal Water Pollution Control Act.................................................................................... 4-33
Debarment and Suspension................................................................................................. 4-33
Bird Anti-Lobbying Amendment .......................................................................................... 4-34
Procurement of Recovered Materials ................................................................................. 4-34
Telecommunications Equipment or Services....................................................................... 4-35
Domestic Preference ........................................................................................................... 4-37
Access to Records ................................................................................................................ 4-38
Changes................................................................................................................................ 4-38
DHS Seal, Logo, and Flags .................................................................................................... 4-38
Compliance with Federal Law, Regulations, and Executive Orders..................................... 4-38
No Obligation by Federal Government................................................................................ 4-39
Fraud and False or Fraudulent Statements or Related Acts ................................................ 4-39
Copyright and Data Rights ................................................................................................... 4-39
CHAPTER V – GENERAL PROVISIONS
1. Engineer’s Authority .................................................................................................... 5-1
2. Notices ......................................................................................................................... 5-1
3. Standard Specifications................................................................................................ 5-1
4. Drawings and Specifications ........................................................................................ 5-2
5. Additional Instructions and Detail Drawings – Field Orders ........................................ 5-3
6. Contractor Request for Information (RFI).................................................................... 5-3
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