RFB #BS2600 - Art Supplies

Agency:	Park Hill School District
State:	Missouri
Type of Government:	State & Local
Posted Date:	Mar 13, 2026
Due Date:	Apr 15, 2026
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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RFB #BS2600

BUSINESS SERVICES

7703 NW BARRY ROAD

KANSAS CITY, MO 64153

Phone: 816-359-6104

Email: schanzk@parkhill.k12.mo.us

REQUEST FOR BID NUMBER: BS2600

The Park Hill School District Business Services will accept bids from qualified persons or firms for the following:

ART SUPPLIES

IN ACCORDANCE WITH THE ATTACHED SPECIFICATIONS

BIDS MUST BE RECEIVED AND WILL BE OPENED AT

1:00 PM CST ON April 15, 2026

Include “PHSD Art Bid #BS2600” in the subject line and email responses to:

schanzk@parkhill.k12.mo.us

It is the responsibility of interested firms to check the District's website at:

http://www.parkhill.k12.mo.us/requests-for-proposals

for any addendums prior to the opening date and time of this Bid.

Park Hill School District Business Services

BS2600 – Art Supplies

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3/12/2026

RFB #BS2600

I. SCOPE

The Park Hill School District is soliciting bids from qualified persons or firms to provide Art Supplies for the 2026-

2027 school year.

II. BACKGROUND

The Park Hill School District (District) is in the southern third of Platte County, Missouri located just north of

downtown Kansas City, Missouri. Park Hill is a public school district, serving students in pre-kindergarten through

grade 12. The district includes 12 elementary schools, four middle schools, three high schools (including two

traditional high schools and an innovative, personalized high school program), a day school, and an early

childhood education center. Park Hill School District has approximately 12,500 students enrolled in grades PK-

12. The district employs more than 2,000 staff members.

III. INSTRUCTIONS TO BIDDERS

A. It is the responsibility of each bidder, before submitting a bid, to examine the documents thoroughly, and

request written interpretation or clarifications soon after discovering any conflicts, ambiguities, errors,

omissions in the bidding documents.

B. Requests for clarification must be sent to: schanzk@parkhill.k12.mo.us and received no later than March

23, 2026 at 10:00 AM CST. The email must contain this bid number, name, date, and numbered questions.

Park Hill School District will not answer questions transmitted through facsimile or methods other than set

forth in this paragraph. All questions will be answered in an addendum which shall be posted on the

District Website within 5 business days after the question deadline. Park Hill School District is not

responsible for questions not received on or before the due date, including emails lost due to spam filters

or technical issues. All addendums must be signed and included with the submitted bid.

C. Acceptance of this bid or any part thereof, in writing, within thirty (30) days after the closing date by

Business Services shall constitute a binding agreement; wherein, the supplier shall furnish the supplies or

material in accordance with the specifications and bid offer on the written order of the Superintendent.

D. Prices quoted must be F.O.B. specified destination and will include all delivery, handling, and any other

charges related to delivery, including surcharges. Bidders are requested to comply in all respects with the

bidding documents and the Instructions to Bidders. Failure to complete bid forms to the satisfaction of the

Business Department may result in the rejection of your bid.

E. Bidders are reminded that the District is exempt from manufacturers excise taxes, floor, or sales taxes. Tax

exemption certificates will be issued upon request.

VI. TERMS & CONDITIONS

In submitting a response to this Request for Bid, vendors hereby understand the following:

A. The District reserves the right to reject any and all bids, to waive technical defects in bids, and to select the bid(s) deemed most

advantageous to the District.

Park Hill School District Business Services

BS2600 – Art Supplies

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RFB #BS2600

B. The District reserves the right to award this contract in its entirety or to split the contract between bidders, whichever is in the

best interest of the District. The District may accept any item or group of items of the bid unless qualified by specific limitation of

the bidder.

C. Park Hill School District interprets the term "Lowest Responsible and Best Bidder" as requiring Park Hill School District to:

(a)choose between the kinds of materials, goods, wares, or services subject to the bid, and (b) determine which bid is most suitable

for its intended use or purpose. Park Hill School District can consider, among other factors, such things as references, past

performance, the availability of service(s), part(s) material(s) and/or supply(s), warranty, maintenance, freight costs, performance

of product and labor cost of items upon which bids are received. Bid responses may be rejected if all bid specifications are not

met.

D. That Bidder, if an individual, is of lawful age and competent to enter into and perform the Work contemplated and, if a

corporation, is duly incorporated and authorized to do business in this state.

E. That this Bid is made without any understanding or agreement with any other person, firm, or corporation making a bid for the

same purpose, and is in all respects fair and without collusion or fraud.

F. That no member of the Board of Education of this District, nor any officer, employee or person whose salary is paid by said District,

in whole or in part, is directly or indirectly interested in this Bid or any labor or material to be supplied under any Contract or any

portion of the profits.

G. That the prices stated herein are net, exclusive of all federal, state, and municipal sales and excise taxes.

H. For “No Substitute” items the manufacturer number will be listed. Items where alternates are accepted must equal in quality to

the trade item listed. It will be the bidder’s responsibility to establish equality prior to submitting the bid. This equality may be

established by the presentation of samples or written specifications.

I. All deliveries shall conform in all respects to samples and/or specifications submitted and accepted as a basis for award. Failure

to comply will result in the material being returned at the bidder’s expense.

J. By submission of a response, the bidder agrees that at the time of submittal, he or she: (1) has no interest (including financial

benefit, commission, finder's fee, or any other remuneration) and will not acquire any interest, either direct or indirect, that would

conflict in any manner or degree with the performance of bidder's services, or (2) benefit from an award resulting in a "Conflict

of Interest". A "Conflict of Interest" will include holding or retaining membership, or employment, on a board, elected office,

department, or committee sanctioned by and/or governed by the Park Hill School District Board of Education. Bidders will identify

any interests, and the individuals involved, on separate paper with the response and will understand that Park Hill School District

may reject their bid/quotation.

K. Purchase orders will provide for direct delivery to all schools and all items must be placed at a point within the building as directed

at the place of delivery.

L. Any dispute arising out of the contract documents or their interpretation will be litigated only within the courts of the State of

Missouri.

M. No prepayment of any kind will be made prior to shipment. Payment will be made upon verification of delivery, compliance with

specifications, assurance that the product/service performs as specified and warranted, and receipt of correct invoicing.

VII. COST SHEET

• All costs shall be completed on the “Cost Worksheet” which is Attachment A. The Park Hill School District

is requesting bids for the manufacturer number as listed. If no manufacturer number is listed, equivalent

may be accepted.

• The Attachment A - Cost Worksheet will need to be submitted with your bid or it will be considered non-

responsive.

Park Hill School District Business Services

BS2600 – Art Supplies

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RFB #BS2600

BID NUMBER:

RFB RELEASE DATE:

QUESTIONS DUE:

RESPONSES DUE:

AWARD DATE:

BS2600

March 12, 2026

March 23, 2026 @ 10:00AM CST

April 15, 2026 @ 1:00 PM CST

May 1, 2026

SIGNATURE PAGE

The undersigned, on behalf of the Bidder, certifies that: (1) this offer is made without previous understanding,

agreement or connection with any person, firm, or corporation making a bid on the same project; (2) it is in all

respects fair and without collusion or fraud; (3) the person whose signature appears below is legally empowered

to bind the firm in whose name the bid is entered; (4) they have read the complete Request for Bid and

understand all provisions; (5) if accepted by Park Hill School District, this Bid is guaranteed as written and

amended and will be implemented as stated; and (6) mistakes in writing of the submitted Bid will be bidder

responsibility. (See also Section VI, Terms & Conditions, for additional certifications.)

Name of Bidder:

Primary Contact:

Email Address:

Address:

City:

State:

Zip:

Phone Number:

Fax:

Signature: _________________________________

Park Hill School District Business Services

BS2600 – Art Supplies

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3/12/2026

This page summarizes the opportunity, including an overview and a preview of the attached documents.

RFB #BS2600 - Art Supplies

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