RFB ? ARCHER HVAC IMPROVEMENTS

Agency:	Alachua County Housing Authority
State:	Florida
Type of Government:	State & Local
NAICS Category:	238220 - Plumbing, Heating, and Air-Conditioning Contractors
Posted Date:	Mar 23, 2026
Due Date:	Mar 25, 2026
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

RFB – ARCHER HVAC IMPROVEMENTS

The Alachua County Housing Authority (ACHA) is soliciting sealed bids from licensed HVAC contractors to replace thirty (30) HVAC systems and associated equipment in our Thistle Hills East and Thistle Hills West neighborhoods in Archer Florida per the attached Scope of Work

ARCHER HVAC IMPROVEMENTS – Download Addendum #1 Q&A Archer HVAC Improvements

Addendum #1 Q&A Archer HVAC Improvements Part 2

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RFB Archer HVAC Improvements

703 NE 1st Street Gainesville FL, 32601 352.372.2549 x Ext512

Request For Bid

ARCHER HVAC IMPROVEMENTS

REQUEST FOR BID 1

RFB Archer HVAC Improvements

OVERVIEW

The Alachua County Housing Authority (ACHA) is soliciting sealed

bids from licensed HVAC contractorsto replace thirty (30) HVAC

systems and associated equipment in our Thistle Hills East and

Thistle Hills West neighborhoods in Archer Florida per the

attached Scope of Work.

RFQ INFORMATION AT A GLANCE

Contact Person

RFB Documents

Ron Hall

352-372-2549 ext 512

Ron@acha-fl.com

https://acha-fl.com/procurement/

Pre-Bid Conference -

walkthrough

Questions related to this RFB

Submission of Sealed Bid

Deadline

Anticipated date of Approval by the

ACHA Board of Commissioners

Wednesday March 11, 2026 @1:00pm

At 13519 SW 156th ter Archer Fl

Submitted to Ron@acha-fl.com

Deadline Wednesday March 18, 2026

Wednesday March 25, 2026 @ 4:00pm*

Your bid with all required attachments

must be delivered in person to:

Alachua County HousingAuthority

703 NE 1st Street

Gainesville, FL, 32601

by the posted deadline.

*Your submission must be received and

time-stampedbyACHAnolaterthan the

posted deadline. ACHA is not responsible

for delays in submission regardless of the

form of delivery.

Wednesday, April 1, 2026 @ 5:00 pm

meeting

1. Purpose

It is the intent of this Request for Bid to acquire one licensed HVAC

contractor with the organizational capacity to replace thirty (30)

HVAC units in the Thistle Hills East and Thistle Hills West

neighborhoods located in Archer Florida owned by the Alachua

County Housing Authority per the Scope of Work.

2. Scope of Work – See attached Scope of Work for complete details

REQUEST FOR BID 2

RFB Archer HVAC Improvements

2.1 Equipment Specifications. The specifications as noted in the

attached Scope of Work are for quality and design standards.

Offerors may submit a product substitution, however must

include documentation with their submission proving the

equivalence. ACHA will be the final determiner of acceptable

substitutions.

3. Terms and Conditions

3.1 The Awardee agrees to comply with the terms and conditions

as specified in HUD Forms as Attached:

3.1.1 Form HUD 5369-B Instructions to Offerors Non-

Construction

3.1.2 Form HUD-5369-C Certifications and Representations

of Offerors Non-Construction Contract

3.1.3 From HUD 5370-C Section II General Conditions for

Non-Construction Contracts (Maintenance Contracts

between $2,000 and $250,000)

3.1.4 Form HUD 52158 Maintenance Wage Rate

Determination

3.1.4.1

Please note that verification of wages will be

requested through employee interviews and/or

additional backup documentation

4. Special Conditions

4.1 Inspection ACHA: The Director of Maintenance will inspect all

work prior to payment for work completed to date of request.

4.2 Inspection Alachua County Florida: Permit inspections are

required to be completed in person. There will be no self-

certification of inspections. A satisfactory approval of

completed permit must accompany work completed to date of

request.

4.3 Change Orders: ACHA may make Change Orders adding or

deleting work as necessary if it is in the best interest of the

Authority to do so. Both parties shall make no modifications of

the terms of the contract except by written amendment or

change order. Contractor shall not perform extra work unless

authorized to do so in writing. Contractor needs to submit a bid

that takes into account all aspects of the request. Failure to

include costs for items that should have been in your bid will

may not be reimbursable. I.E. Do not low bid with the

expectation to secure a change order.

4.4 Invoicing/Payment: Pay requests are be sent to Ron Hall via

REQUEST FOR BID 3

RFB Archer HVAC Improvements

email at Ron@acha-fl.com for work completed and inspected

to date. Along with the invoice, please include a summary of

units completed to date, completed staff hours with pay scale

and proof of completed permit(s) of work completed to date of

request.

4.5 ACHA understands that this procurement entails a very large

outlay of upfront costs to the awardee for equipment. ACHA

has a process that allows for payment on Materials Stored.

4.6 Sub-Contracting: Contractor agrees not to hire any sub-

contractor without prior approval and clearance. Any sub-

contractor associated with a potential award must follow and

adhere to the same requirements as the prime contractor. Sub-

contractors must be listed in your response along with the

same required forms as the prime contractor.

4.7 Insurance: Contractor agrees to provide proof of Insurance as

follows:

4.7.1 Automobile Liability Insurance on owned and non-owned motor

vehicles used in connection with this contract and shall contain a

limit of bodily injury of at least $500,000 per person and a total

limit per occurrence of at least $1,000,000 and Property Damage

Limit of $500,000 per accident.

4.7.2 Commercial General Liability Insurance with a combined single

limit for bodily injury of not less than $1,000,000 per occurrence

and $500,000 property damage per occurrence to protect the

Contractor and the Authority against claim for bodily injury or

death and damage to the property of others

4.7.3 Worker’s Compensation Insurance shall be maintained in

accordance with Section 440.185(4), Florida Statutes. Statutory

requirements and benefits. Coverage is compulsory for

employers of three or more employees, to include the employer.

Contractors who fail to notify ACHA of increases in the number

of employees that changes their workers’ compensation

requirements under the Florida Statutes during the course of the

contract shall be in noncompliance with the contract.

4.7.4 ACHA shall be named as “Additionally Insured” and “Certificate

Holder” on all policies.

4.8 Licensing: Contractor shall provide ACHA with a copy of its current Business

License, any licensing as required for the trade and FEIN#. When necessary,

contractor shall make all necessary applications for permits and/or licenses

which are required for the execution of the work.

4.9 Section 3 Economic Opportunities: The work to be performed under this

contract is subject to the requirements of Section 3 of the Housing and

Urban Development Act of 1968, as amended, 12 W.S.C. 170lu (Section 3).

REQUEST FOR BID 4

RFB Archer HVAC Improvements

The purpose of Section 3 is to ensure that employment and other economic

opportunities generated by HUD assistance or HUD-assisted projects

covered by Section 3 shall, to the greatest extent feasible, be directed to

low and very low-income persons, particularly persons who are recipients of

HUD assistance for housing.

4.9.1 The Contractor is responsible for making every effort to ensure

that employees from ACHA Section 3 residents have first right of

refusal when hiring new employees under this contract.

4.9.2 The parties to this contract agree to comply with HUD’s

regulations in 234 CFR part 135, which implement Section 3. As

evidenced by the execution of this contract, the parties to this

contract certify that they are under no contractual or other

impediment that would prevent them from complying with the

part 135 regulations.

4.9.3 The contractor agrees to send to each labor organization or

representative of workers with which the contractor has a

collective bargaining agreement or other understanding, if any, a

notice advising the labor organization or workers’ representative

of the contractor’s commitments under this Section 3 clause, and

will post copies of the notice in conspicuous places at the work

site where both employees and applicants for training and

employment positions can see the notice. The notice shall

describe the Section 3 preference, shall set forth minimum

number and job titles subject to hire, availability of

apprenticeship and training positions, the qualifications for each;

and the name and location of the person(s) taking applications

for each of the positions; and the anticipated date the work shall

begin.

4.9.4 The contractor agrees to include this Section 3 clause in every

subcontract subject to compliance with regulations in 24 CFR

part 135, and agrees to take appropriate actions, as provided in

an applicable provision of the subcontract or in this Section 3

clause, upon a finding that the subcontractor is in violation of the

regulations in 24 CFR part 135. The contractor will not

subcontract with any subcontractor where the contractor has

notice or knowledge that the subcontractor has been found in

violation of the regulations in 24 CFPR part 135.

4.9.5 The contractor will certify that any vacant employment positions,

including training positions, that are filled: 1) after the contractor

is selected but before the contract is executed, and 2) with

persons other than those to whom the regulations of 24 CFR part

135 require employment opportunities to be directed, were not

filled to circumvent the contractor’s obligations under 24 CFP

REQUEST FOR BID 5

This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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RFB ? ARCHER HVAC IMPROVEMENTS

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