RFB 26-25952A - Electrical Equipment Enclosures for Substation Upgrades

NOTICE AND INSTRUCTION TO BIDDERS RFB 26-25952A
ELECTRICAL EQUIPMENT ENCLOSURES
FOR
MATANUSKA ELECTRIC ASSOCIATION, INC.
MEADOW LAKES, McRAE, AND FISHHOOK SUBSTATION UPGRADES
W.O. 128594, W.O. 132494 & W.O. 128597
Matanuska Electric Association, Inc. (MEA) is soliciting bids for an Electrical Equipment
Enclosure, including 15 kV Switchgear, Control Enclosure, Relay Panels, and related field
engineering services, collectively hereinafter called the "Equipment".
RFB 26-25952A and all attachments are available by contacting Procurement at
FormalQuestions@mea.coop. Execution of a confidentiality agreement is required prior to
receiving this RFB.
Bids are required to be submitted through MEA's ShareFile site no later than 4:00 PM Alaska
Daylight Time (AKDT), Tuesday, May 5, 2026. In order to submit a bid for this RFB, a Notice
of Intent to Bid is required to be submitted to FormalQuestions@mea.coop by 12pm (AKDT),
Tuesday, April 21, 2026. Upon receiving this notice, a confidential submittal folder will then be
set up in the ShareFile site for uploading your bid.
The Equipment is to be delivered and off-loaded, F.O.B. to the locations and desired delivery
dates noted below. Liquidated damages for delinquent delivery are set at $5,000 per week up to
15% of the contract value. MEA reserves the right to require a Performance Bond to guarantee
the delivery schedule.
Substation W.O. # Delivery Date Delivery Location
Meadow Lakes 128594 July 23, 2027 4429 North Church Road, Wasilla, AK 99654
McRae 132494 July 23, 2027 680 S. Sylvan Road, Wasilla, AK 99623
Fishhook 128597 February 1, 2028 - 7351 East Heavenly Circle, Wasilla, AK 99654
May 1, 2028
Bidders shall specify in their response to this RFB in writing whether exceptions are taken to any
of the terms and conditions of the attached Equipment Contract. Exceptions taken at a later date
may result in bid rejection.
Bidders shall complete the Bid Form and Evaluation and the Bidder's Qualification Form for bid
evaluation. MEA will evaluate Equipment costs based on the information provided in these two
forms.
Facsimile (Fax) transmittal of bids is NOT acceptable.
Bids are to be valid for 45 days from the bid due date.
Questions related to this RFB are due no later than 4:00 PM, AKDT, Friday, April 10, 2026.
Questions shall be submitted electronically (email) FormalQuestions@mea.coop. Bidders are
prohibited from contacting any employee, board member, agent, or other associate of MEA
regarding this request except as permitted in this section. Responses to questions will be
provided through an addendum by 5:00 PM, AKDT, Friday, April 17, 2026.
April 2026 2 of 3 Meadow Lakes, McRae & Fishhook Substation
W.O. 128594, 132594, & 128597 Electrical Equipment Enclosures

NOTICE AND INSTRUCTION TO BIDDERS RFB 26-25952A
ELECTRICAL EQUIPMENT ENCLOSURES
FOR
MATANUSKA ELECTRIC ASSOCIATION, INC.
MEADOW LAKES, McRAE, AND FISHHOOK SUBSTATION UPGRADES
W.O. 128594, W.O. 132494 & W.O. 128597
MEA reserves the right to define and waive irregularities, to accept or reject any or all bids, in
whole or part, and to reissue, withdraw or cancel the project in its entirety for any reason,
including to perform the work in house, without liability of any type to bidder, including but not
limited to any costs associated with bid preparation and submittal.
April 2026 3 of 3 Meadow Lakes, McRae & Fishhook Substation
W.O. 128594, 132594, & 128597 Electrical Equipment Enclosures

MATANUSKA ELECTRIC ASSOCIATION, INC.
RFP 26-25952A ELECTRICAL EQUIPMENT ENCLOSURE REBID FOR
MEADOW LAKES, McRAE, AND FISHHOOK SUBSTATION UPGRADES
(revised 10/15/18)
CONFIDENTIALITY AGREEMENT
1. Bidder agrees that Proprietary Information (including Trade Secrets, Financial and Confidential
information) that may be disclosed to Bidder by MEA is the sole and exclusive property of MEA or
a third party providing such information to MEA. The Bidder will: (1) treat Proprietary information
as confidential; (2) not use any Proprietary information except as and to the extent necessary for
the aforesaid consulting tasks; and (3) not disclose any Proprietary information to any third party
without prior written approval from MEA. The Bidder's obligations with regard to the confidential
information shall remain in effect for five (5) year from the date this Agreement is signed.
a. Bidder's obligations shall not apply with respect to any portion of the Proprietary Information
that:
i. Was known to Bidder prior to receiving any of the Confidential Information from
MEA, i.e., was in the public domain at the time it was communicated to Bidder under
this Agreement;
ii. Entered the public domain through no fault of Bidder, subsequent to the time it was
communicated to Bidder under this Agreement;
iii. Was in Bidder's possession free of any obligation of confidence at the time it was
communicated to Bidder under this Agreement;
iv. Was rightfully communicated to Bidder free of any obligation of confidence
subsequent to the time it was communicated to Bidder under this agreement;
v. Was developed by Bidder independently of and without reference to any information
communicated to Bidder under this Agreement;
vi. Is required to be disclosed in response to valid order by a court or other
governmental body, or as otherwise required by law.
b. Notwithstanding the above, prior to any subcontracting to third parties, such third party must
be bound to the same obligations under this Agreement regarding any Confidential
Information prior to disclosure.
Executed in duplicate this ___ day of _________ 2026. One original shall be distributed to the MEA. One copy of
the original shall be the retained by the Bidder.
BIDDER: WITNESS:
_____________________________________ ___________________________________
Signature (including full first name) Signature
_____________________________________ ___________________________________
Name (printed or typed) Name (printed or typed)
_____________________________________
Title
_____________________________________
Company
_____________________________________
Address
_____________________________________
City, State, Zip Code