RFA - FY25 MCOPS Grant

REQUEST FOR APPLICATION

Mississippi Community Oriented Policing Services in Schools (MCOPS) Grant FY25 (2024-2025)

Submission Deadline Date: February 12, 2024

SECTION 1. INTRODUCTION AND PROGRAM OVERVIEW

1.1 Program Purpose and Goals

In accordance with the provisions of Miss Code Ann. §37-3-82 there is hereby established the Mississippi Community Oriented Policing Services in Schools (MCOPS) Grant program and the MDE is to provide funding, pursuant to specific appropriation by the Legislature and to assist law enforcement agencies in providing additional School Resource Officers (SROs) to engage in community policing in and around primary and secondary schools. Pursuant to the cited legislation, the MCOPS program office is established within the Office of Safe and Orderly Schools, Division of School Safety for operational and program guidance.

The Program’s goals are to increase the number of School Resource Officers (SROs) by:

• Increasing or enhancing community policing in Mississippi;

• Providing SRO’s that play an integral part in the development and/or enhancement of a comprehensive school safety plan; and

• Providing a direct link between the school and local emergency responders.

School Resource Officers (SROs) may serve in one (1) or more of the following capacities:

• Law Enforcement Officer/School Safety Specialist;

• Law related educator for staff and students;

• Liaison between the district and community responders;

• Character education teacher for programs such as Gang Resistance Education and Training (GREAT), Drug Abuse and Alcohol Resistance Education (DARE), crime prevention, and substance abuse prevention;

• Liaison with the local youth court;

• Mentor for at-risk students;

• Conduct school safety/threat assessments;

• Write and/or revise crisis response plans; and/or

• Assist the district in developing policies to address school safety and criminal activity within 500 feet of the school campus.

A grant agreement will be signed at the discretion of the State Board of Education (SBE). This solicitation and any resulting grant agreement shall be governed by the applicable provisions of the State Board of Education Grant Policies. The grant agreement Assurances (form 2) and Standard Terms and Conditions (form 3) have been included for your review, acceptance, and signature after an award has been made.

A copy of this solicitation, including all attachments and any subsequent amendments, including the Question-and-Answer amendment, if issued, will be posted on the MDE website under “Public Notice” Request for Applications, Qualifications, and Proposals section. It is the sole responsibility of all interested Applicants to monitor the website for updates regarding this solicitation.

1.2 Eligibility Criteria

This solicitation is to provide information required to submit a response to this Request for Application (RFA). Please be aware that changes to previous requirements and/or eligibility solicited may have been made.

The MCOPS Grant is available to all local public education agencies (LEAs) that maintain or wish to establish a campus police department in accordance with the provisions Miss. Code Ann. §§ 37-7-321 and 37-7-323 or LEAs that partner with county/municipal law enforcement agencies to deploy SROs. All SROs must meet the minimum requirements for SROs outlined in the Mississippi Department of Education’s Quick Reference to School Related Statutes and the

Mississippi School Safety Manual and subsequent revisions.

All Grantees shall follow all SRO requirements regarding Miss. Code Ann. §§ 37-7-321, and 37-7-323 . If a district received MCOPS Grant funding for the previous school year (2023 – 2024), the Grantee must provide assurances of compliance with all eligibility criteria, program activities, use of funds, budget requirements, and fiscal responsibilities. All districts receiving MCOPS Grant funds for school year 2024 – 2025 must complete Compliance Assurances for MCOPS Grant Recipients for school year 2023-2024.

Applicants that previously received a subgrant award must be in good standing with the MDE to receive an award through this solicitation. If a previous Subgrantee is not in good standing, the application will be disqualified and will not be considered for an award.

If applicable, Subgrantees must have previously submitted:

• any final evaluation reports and data as required;

• any annual performance reporting data;

• finalized all monitoring review corrective actions;

• any requests for reimbursement of allowable expenditures following MDE’s reimbursement process; and

• the Year-End Budget Report.

SECTION 2. PROGRAM REQUIREMENTS

2.1 Application Criteria

The criteria for this grant is to assist law enforcement agencies in providing additional School Resource Officers (SROs) to engage in community policing in and around primary and secondary schools in this State. Mississippi Code Ann. § 37-3-82 established the Mississippi Community Oriented Policing Services in Schools (MCOPS) Grant program for the utilization of School Resource Officers (SRO) within the K-12 education system.

The awarded Subgrantee must meet and certify the following criteria to submit an application for these services:

• Applicants receiving an award are responsible for utilizing these funds to carry out activities that advance student achievement and support student success.

• All Grantees must demonstrate they have primary law enforcement authority over the school(s) identified in their application and demonstrate their inability to implement this project without state assistance.

• Schools or law enforcement agencies may not reduce the overall federal, state, or locally funded level of sworn officers (including other SROs or other sworn officers assigned to the schools) as a result of applying for or receiving MCOPS grant funding.

• In the event of reduction in force by the district or law enforcement agency due to financial reasons unrelated to the availability of MCOPS, that officer may be re-hired with written approval from the MDE and utilize the MCOPS funding to provide an officer to the school.

• The SROs must devote at least 75% of their time in the primary and/or secondary schools.

• Funds cannot be used to simply hire campus enforcement officers (certified police officers who merely provide an armed presence) or school safety officers (non-commissioned security personnel).  MCOPS funds must be utilized for certified SROs or those that will complete the MDE and/or the National Association of School Resource Officers (NASRO) basic SRO certification course within two (2) years of employment in that position.

• School Resource Officers may serve in a variety of roles, including, but not limited to, that of a law enforcement officer/safety, law-related educator, and problem solver/community liaison.  These officers may teach programs such as a crime prevention, substance abuse prevention, and gang resistance, as well as monitor and assist troubled students through mentoring programs.  The SRO may also identify physical changes in environment that may reduce crime in and around the schools, as well as assist in developing school policies that address criminal activity and school safety.

• Officers shall be deployed and perform duties in accordance with the provisions of the Mississippi Code of 1972 Annotated, the Mississippi Department of Education’s Quick Reference to School Related Statutes and the Mississippi School Safety Manual and subsequent revisions.

• If MCOPS funds were received during fiscal year 2024 (school year 2023 – 2024), all Grantees must meet the SRO requirements in MS Code § 37-3-321 and 37-7-323

• Each SRO listed in the application must provide documentation of the required 40 hours of Continuing Education Units (CEUs) within the last 12 months.  Training Hours will be accepted from January 1, 2024, until December 31, 2024.

2.2 Application Review and Scoring

Applications are reviewed by MDE program staff to determine if all formatting and submission requirements are met and certified.  If any application fails to meet the established deadline or listed eligibility requirements, the application will be disqualified.

A minimum of three or more review committee members will review and score the Application utilizing a check list of Eligibility Requirements, Priority Points, reviewing a completed Threat Assessment Form and student to assigned campus officer ratio. The MDE will allocate funding based upon the average scores of all committee members and will fund Applicants, based on the highest to lowest scores, until funding is exhausted, or all eligible Applicants receive funding.

I. Applications meeting the eligibility criteria and completing a Threat Assessment form will be reviewed and considered for a grant award.

II. Total possible Priority Points: 40

III. Applications meeting the eligibility criteria and completing a Threat Assessment form without priority points will be ranked and awarded based on the highest to lowest student to assigned campus officer ratio.

Priority points will be given to school districts based on criteria listed below:

1) New School District Police Department – 10 points

2) New SRO Programs - 10 points

3) School Districts classified as a Mississippi Achievement School District or a Mississippi School District of Transformation - 10 points.

4) School Districts that have never been awarded a MCOPS grant – 10 points.

SECTION 3. GRANT AWARD AND RESPONSIBILITIES

Funds are subject to appropriations by the state government.  This grant will be awarded in the amount of $ 10,000 per SRO per fiscal year at a minimum, to be matched from local funds on a 50/50 matching basis for a project period up to one (1) year contingent on the availability of funds. The grant period is July 1, 2024, through June 30, 2025, with a liquidation period July 11, 2025.

The awarded districts will be provided a grant agreement as well as a Memorandum of Understanding (MOU) that must be signed by the Superintendent and the Chief law enforcement representative. The MOU will be executed with the grant agreement. The MDE reserves the right to award all, or part of the requested funding based upon the need of grantees across the state.

All grants will be awarded contingent upon appropriations, proper implementation of the proposed project implementation, completion, and submission of all required documentation.

Funding to eligible Applicants is subject to the SBE approval.  The Mississippi Department of Education reserves the right to negotiate grant award amounts with all potential Subgrantees.

3.1 Use of Funds

Grant funds can only be used for:

• Personnel and personnel benefits

The grant award will not be less than $10,000 per officer and shall only be used for the salary and fringe benefits of the awarded officer.

The grantee shall match at least $10,000 in local funds or in-kind match which shall be used on equipment for the SROs and/or safety equipment for the school upon which they are assigned or safety related training costs for the SROs.

Items that could be considered safety equipment include, but are not limited to:

• Ballistics/safety vest

• Ammunition

• Weapons

• Police vehicle

• Camera systems

• Controlled Access System

• Fencing

• Badging system

• Other safety equipment

• Travel and registration expenses for SRO training

It is the intent of MDE to award as many grants as funding allows. When there is a discrepancy in the district budget plan (summary and/or narrative) for the grant funding and the specifications of the MCOPS Grant guidelines, the MDE MCOPS Grant guidelines will be the rule.

Applicants should be aware that funds must be used in a manner consistent with all requirements of the statute and must be used only to supplement, not supplant, any federal, state, local, or non-federal funds available to support activities.

All Grantees’ budgets must meet the following requirements:

• MCOPS grant funds are to be used for certified SROs or those that will complete the MDE/NASRO SRO certification course within two (2) years of employment in that position.

• Local funds are to be matched on a 50/50 basis in accordance with Miss. Code Ann. § 37-3-82.

• Funds must be obligated by June 30, 2025, and liquidated by July 11,2025.

• Each Grantee shall agree to meet the requirements of this MCOPS Grant opportunity.

• Grantees shall attend an MCOPS Grant orientation.

• A one (1) time payment to districts will be disbursed electronically from MDE.

• Grantee shall agree to deploy the SRO in accordance with the provisions of the Memorandum of Understanding (MOU) that must be submitted with the grant agreement. The MOU shall be signed by the Superintendent and the Chief law enforcement representative.

3.2 Responsibilities of A Fiscal Agent

The following are some of the expectations, roles, and responsibilities of a fiscal agent:

1. As the official Subgrantee, all awards must be adopted by the Local Board of Education for LEAs or the Board of Directors for non-LEAs.

2. Administer the subgrant from award to closeout in accordance with all applicable laws and regulations.

3. Serve as the Subgrantee representative and point-of-contact for all business management aspects of the award agreement.

4. Apply appropriate management controls using management systems, checklists, and records including, but not limited to:

• Internal Controls

o Safeguard assets; ensure reliability of accounting data and subgrant terms and conditions.

• Operating Controls

o Fiduciary procedural manuals; budgetary control

• Accounting Controls

o Implement controls to ensure reliability of recorded financial data.

o Maintain appropriate level of transaction review and authorization.

o Develop and implement proper procurement procedures and cash management procedures that are well defined.

o Develop procedures that facilitate timely review and audit of financial activity.

• Compliance Controls

o Consider mechanisms to monitor and review compliance with subgrant terms (i.e., ensure grant funds are disbursed only to eligible Subgrantees).

o Ensure all expenditures and disbursements are consistent with the objectives of the subgrant award and comply with applicable federal, state, and local laws and regulations governing the program and use of funds.

• Document Control System

o Develop written documentation of adequate internal operating and accounting controls that demonstrate evidence of controls related to grant compliance.

5. Assemble appropriate staff resources and communicate all compliance requirements and resources of the subgrant.

6. Stay abreast of changes in policies, procedures, or requirements and continue to advise program staff of subgrant requirements.

7. Request any further “prior approvals” when identified.

8. Submit subgrant reimbursement requests no later than June 30, 2025, with liquidations by Saturday, July 11, 2025.

• Eligibility of Expenditures

o Adhere to the list of eligible activities for which funds under the program may be spent, as well as allowable cost objectives in applicable cost principles; and

o Ensure that transactions are made in a reasonable and prudent manner, are allowable and allocable, and avoid double charging and ensure that credits are applied appropriately.

9. Prepare necessary reports:

• Source Documentation

o Appropriately support transactions entered into the Subgrantee’s system

o Documentation tracks each subgrant transaction and supports the validity of financial data reported; and

o Maintain separate funding lines for funds.

• Audit Trail

o The lowest level of detail the system should provide is documentation that supports all transactions (e.g., invoices, contracts, purchase orders).

o The overall recordkeeping system should be able to trace financial statement balances through the Subgrantee’s general ledger, cash books and other journals.

o Amounts claimed on financial statements and reports accurately reflect the accounting books and records from which they were prepared.

10. Use feedback from site visits by the MDE to enhance the program, show Subgrantee’s strength and demonstrate commitment to the project.

11. Keep the MDE and the public aware and informed about grant project progress.

12. Evaluate the extent to which measurable project objectives are being met.

13. Liquidate all obligations incurred under the award within the set deadline.

14. Ensure and oversee the performance of final audits and resolution of findings.

15. Establish an adequate system for records retention.

3.3 Audit

Please note that the Subgrantee is required to, if applicable, have the financial and compliance audits conducted in accordance with the Single Audit Act Amendments of 1966 and 2 C.F.R. Part 200 Subpart F – Audit Requirements. Any non-federal entity that expends $750,000 or more in a year in federal awards shall have a single or program specific audit conducted for that year in accordance with the provisions of 2 C.F.R. Part 200 Subpart F. If the non-federal entity did not expend $750,000 or more in a year in federal awards, a letter MUST be provided stating that this requirement does not apply.

The financial audit shall be conducted by a certified public accountant or by an accountant certified as qualified to audit local government accounts. The audits must be performed in accordance with generally accepted auditing standards (GAAS) and the financial statements must be prepared in conformity with general accepted accounting principles (GAAP).

SECTION 4. TENTATIVE TIMELINE OF ACTIVITIES

A recommendation to the SBE for an approval of awards is anticipated for Applicants based on applications submitted and accepted, and an evaluation and selection process. All new Subgrantees approved for funding by the SBE at that time must attend subsequent mandatory meetings for all Subgrantees. An award or non-award letter will be sent to Applicants confirming the SBE’s action. The letter will include specific information on meeting dates and times, if applicable.

Important tentative dates and activities related to this solicitation are listed below.

Important Dates	Activity
Jan. 11, 2024	RFA Issued – Email and Post to MDE Website/Newspaper
Jan. 29, 2024	Deadline for submitting questions
Feb.1, 2024	Questions will be posted to the MDE website
Feb. 12, 2024	Applications deadline by 2:00 PM CST
Feb. 20-21, 2024	Review of applications
Apr. 18, 2024	State Board of Education approval
Apr. 19, 2024	Notification of awards and non-awards

SECTION 5. APPLICATION REQUIREMENTS

1. Signed Cover Page (Form 1) - Required Signature(s)

2. Application for MCOPS FY 25- Required Signature(s)

3. MCOPS Individual Campus Threat Assessment Form-Required Signature(s)

5.1 Formatting and Submission Directions

Applicants should submit applications using the following parameters:

• Submitted on 8.5” x 11” white paper using 12-point Times New Roman font

• Formatted using 1” margins on all sides

• Portrait setting

• Single-spaced and single-sided (pages must include the Applicant’s name and page number within the footer in the lower right-hand corner)

• The complete application including all attachments shall be submitted in a searchable Microsoft Office® format, preferably in Word® or Portable Document Format (PDF) only

• “Links” received to obtain a response via the RFXS will not be opened and the email will be rejected without further consideration for an award

• A response application received via the RFXS must include ONE application packet per the submission requirements.

• Duplicate submission of an electronic or mailed response application will result in the LAST submission being considered as a modification to the original submission. The previous submissions will be rejected and will not be considered for the evaluation and award. Any late duplicate copy will disqualify all submissions from the evaluation process for an award.

• Applicants are encouraged to submit ONE response to prevent duplication. Upon submission of the response a confirmation receipt shall be provided as assurance that the Office of Procurement received the response packet.

This grant competition is highly competitive. Applicants should ensure that all guidelines and requirements are met before submitting applications. Please note that the MDE staff will not grant permission to Applicants to modify or change the criteria established in the application. This includes extending the date and time applications are due.

5.2 Application Submission and Due Date

A signed application packet shall be submitted electronically in a PDF format via RFXS <rfxs@mdek12.org> no later than Monday February 12, 2024, by 2:00 p.m. Central Standard Time (CST). Applicants shall allow at least 72 hours in advance of the due date to consider unforeseen technical issues. Applications received after the time designated in the solicitation shall be considered late and shall not be considered for an award.

Please NOTE: The email subject line and electronic document shall identify the name of the solicitation and the name of the entity/individual submitting the response. Any deviation from these instructions may result in disqualification of the response proposal and shall not be considered for an award.

Example Format for Subject Line: 21st Century Program by John Blue LLC (DO NOT UNDERSCORE or INSERT SYMBOLS)

OR

Shipping/Mail instructions are provided below:

An original signed application packet shall be shipped/mailed and received in a sealed envelope at the MDE no later than Monday February 12, 2024, by 2:00 p.m. Central Standard Time (CST).

Please NOTE: The return address label must be visible on the outside of the sealed shipping envelope and shall include the name of the entity/individual submitting the response. Any deviation from these instructions may result in disqualification of the response proposal and shall not be considered for an award.

Ship to:

Monique Corley, Director

Office of Procurement

The Mississippi Department of Education

Mississippi Community Oriented Policing Services in Schools (MCOPS) FY25

359 North West Street

Jackson, Mississippi 39201

(DO NOT OPEN)

5.3 Restrictions on Communications

At no time shall any Applicant contact or attempt to contact any MDE staff regarding this solicitation. All correspondence shall be sent via email to the assigned contact person within the time specified in the Request for Information Section. Should it be determined that any Applicant has attempted to communicate or has communicated with any other MDE staff regarding this solicitation, MDE, at its discretion, may disqualify the Applicant from submitting an application in response to the solicitation.

5.4 Risk of Delivery

Timely submission of the application package is the sole responsibility of the Applicant. It is suggested that if the application is shipped to the MDE, it should be tracked to require an MDE mailroom staff signature and request a return receipt/notice with signature.  Any application shipped or mailed MUST be verified, date and time stamped, and recorded by an MDE mailroom staff. The time and date of the receipt will be indicated on the sealed application envelope or package by the MDE mailroom staff.  The only acceptable evidence to establish the time of receipt at the MDE will be identified by the time and date stamp of the MDE mailroom staff on the application wrapper or other documentary evidence of receipt used by the mailroom.

Packages that are delivered at the MDE in person by the applicant or a representative will NOT be opened. Packages received by shipping/mail without the appropriate acceptance by the MDE mailroom staff or is received and recorded AFTER the submission deadline will NOT be considered for an award.

The MDE will not be responsible for delivery delays or lost packets.  All risk of late arrival due to unanticipated delays – whether delivered by shipping or electronic method – is entirely on the Applicant. All Applicants are urged to take the possibility of delay into account when submitting the application and submit the packet electronically via RFXS . Applicants are encouraged to submit ONE response to prevent duplication. Upon submission of the response a confirmation receipt shall be provided as assurance that the Office of Procurement received the response packet. The Applicant shall be notified if their application was rejected and the reason for such rejection after the applicable State Board of Education session.

Supplemental or revised application information, either from the Applicant or another source, will not be accepted. An application package must contain every element intending to be submitted. Applicants are encouraged to carefully review the procedures for submitting their materials. No changes or additions to an application will be accepted after the deadline.

5.5 Rejection of Applications

Applications that do not conform to the requirements of the solicitation will be rejected by the Mississippi Department of Education. Applications will be rejected for reasons below:

• The application is received late. Late applications will be maintained unopened in the procurement file.

• The Applicant has previously been cited with major and/or significant deficiencies by the MDE in one or more programs or included on the debarment list.

• Required application and signed cover page are not included in the application.

• Additions, modifications, alterations, or perceived improvements to any portion of the solicitation shall be considered non-responsive and will not be evaluated.

• The application packet was attached as a “link” in response to the solicitation.

• In person delivery.

5.6 Conditions of Solicitation

The MDE reserves the right to accept, reject, or negotiate regarding submitted applications based on the evaluation criteria contained in the solicitation. The final decision to award a grant rest solely with the MDE.

The Applicant should note the following:

1. The MDE will not be liable for any costs associated with the preparation of applications incurred by the Applicant.

2. The selection of an Applicant is contingent upon favorable evaluation of the application; approval of the application by the review panel selected by MDE, approved budget and the State Board of Education approval.

3. The selection of an Applicant is contingent upon successful negotiation of any changes to the application as required by MDE.

4. The MDE also reserves the right to accept any application submitted for grant award, without negotiation. Therefore, Applicants are advised to propose their most favorable terms initially.

5. Applicants will be required to assume full responsibility for meeting all specified requirements stated in the solicitation.

5.7 Acceptance of Applications

The Mississippi Department of Education (MDE) reserves the right, in its sole discretion, to waive minor irregularities in applications. A minor irregularity is a variation of the solicitation that does not affect the application or the competitiveness, give one party an advantage or benefit over other parties, or adversely impacts the interest of the MDE. 5.8 Modification or Withdrawal of an Application

Prior to the application due date, a submitted application may be withdrawn by submitting a written request for its withdrawal to the MDE, signed by the Applicant.

An application may be submitted as an amended application before the due date for receipt of applications. Such amended applications shall be a complete replacement for a previously submitted application and shall be clearly identified as such. The MDE shall not merge, collate, or assemble application materials.

Unless requested by the MDE, no other amendments, revisions, or alterations to applications shall be accepted after the application due date.

Any submitted application shall remain a valid application for one hundred eighty (180) calendar days from the application due date.

5.9 Disposition of Applications

All applications become the property of the state of Mississippi.

5.10 Requests for Information

Written questions concerning the solicitation should be emailed to: tjefferson@mdek12.org

The deadline for submitting written questions by email is Monday, January 29, 2024, at 5:00 p.m. Central Standard Times (CST). The answers to the questions will be provided to the general public on Thursday February 1, 2024, on the MDE’s website www.mdek12.org under the Public Notices Section/Request for Applications, Qualifications, and Proposal.

No individual replies will be granted.

A copy of this solicitation, including all attachments and any subsequent amendments, including the Question-and-Answer amendment, if issued, will be posted on MDE’s website. It is the sole responsibility of all interested Applicants to monitor the website for updates regarding this procurement.

Form 1

Cover Page

Mississippi Community Oriented Policing Services in Schools (MCOPS)

Fiscal Year 2025 (School Year 2024-2025) Application PACKAGE

Name of School District/Applicant:	Address:	City, State:
Phone:	Fax:	E-mail:

Amount Requested Fund Year 2024 - 2025 $______________ List all schools in the School District, add more lines/pages as needed.
NAME OF EACH SCHOOL(S):	ADDRESS OF EACH SCHOOL	NUMBER OF STUDENTS ENROLLED

Required signatures: (Print and Sign)

__________________________________________________________________

Superintendent/Executive Director/Agency Head/Fiscal Agent Date

__________________________________________________________________

Local Board President (if applicable) Date

_________________________________________________________________

Project Coordinator Date

Type Information Below:

Phone Number for Project Coordinator ___________________________

E-Mail Address for Project Coordinator _______________________________

Mailing Address for Project Coordinator _______________________________

Application

Application For MCOPS FY25 (2024-2025)

1. Eligibility

The Grantee must adhere and certify to all eligibility requirements as listed in Section 1.2 (pg. 5) of the RFA to meet the criteria as this will determine eligibility for the application. YES_____ NO_____

The Grantees shall follow all SRO requirements regarding Mississippi Code Ann. § 37-3-82 . The Grantees must adhere and certify to all eligibility requirements as listed in Section 2.1 (pg. 5-6) of the RFA to meet the criteria as this will determine eligibility for the application. YES_____ NO_____

The awarded Grantee must agree to the listed requirements and certify the following criteria to submit an application for these services. Grantees will adhere and certify to all eligibility requirements as listed in Section 2.1 (pg. 5-6) of the RFA to meet the criteria as this will determine eligibility for the application. YES_____ NO_____

2. Priority Points 0-40

Priority points will be awarded to school districts based on the criteria listed below:

1) New School District Police Department – 10 points YES____NO____

2) New SRO Programs - 10 points YES____NO____

3) School Districts classified as a Mississippi Achievement School District or a Mississippi School District of Transformation - 10 points. YES____NO____

4) School Districts that have never been awarded a grant – 10 points. YES____NO____

3. Grant Award and Responsibilities

Grantees will adhere and certify to all eligibility requirements as listed in Section 3 (pg. 7-8) of the RFA to meet the criteria as this will determine eligibility for the application. YES_____ NO_____

4. Use of Funds

Grantees will adhere and certify to all eligibility requirements as listed in Section 3.1 (pg. 8-9) of the RFA to meet the criteria as this will determine eligibility for the application. YES_____ NO_____

5. Threat Assessment Form

Complete the Threat Assessment form for EACH school campus in the school district included in the MCOPS grant application. There will only be one (1) District application, but there may be multiple individual campus information worksheets.

MCOPS INDIVIDUAL CAMPUS THREAT ASSESSMENT

PLEASE TYPE OR PRINT

Please use this form for EACH school campus included in the MCOPS grant application. There will only be one (1) District application, but there may be multiple individual campus information worksheets.	School District:
	School Name:
1. How many School Resource Officers (SRO’s) are on this campus?
2. How many Campus Enforcement Officers (CEO’s) are on this campus?
3.  Are the SRO’s shared between other campuses?	Yes	No
	How many campuses are shared?
4. If the answer to question #3 is YES, what is the average response time between campuses?
5.   What grade level(s) are served at this campus?
6.   How many students and staff members are present on this campus?	Students	Staff	Total
7.  What is the estimated response time for local law enforcement to this campus if additional law enforcement resources are needed?
8.   How many incidents requiring an arrest have occurred on this campus in the past 12 months?
9.  How many out of school suspensions have occurred on this campus in the past 12 months?

REQUIRED ATTACHMENTS AFTER NOTICE OF AWARD

Each of the forms below must be completed after the notice of award. Any questions regarding the forms below should be submitted to the identified contact person via email.

1. Signed Assurances (Form 2) - Required Signature(s)

2. Signed Standard Terms and Conditions (Form 3) - Required Signature

3. Signed Conflict of Interest (Form 4) - Required Signature

4. Sign Acknowledgement of Amendments (Form 5) - Required Signature

5. Compliance Assurance For MCOPS Grant Recipients For Fiscal Year 2025 (School Year 2024 – 2025) (Form 6) -Required Signature

6. School Resource Officer Training Log (Form 7) - Required Signature

7. Law Enforcement Officer Information Sheet (Form 8)

8. Budget Form Information Sheet (Form 9)

9. Budget Forms A, B, C, & D – Complete- Required Signature

Form 2

ASSURANCES

(Please read carefully before signing)

The Applicant hereby assures that as a Subgrantee, in accordance with the statute, the Applicant submitting this application shall comply with the following:

Certain terms and conditions are required for receiving grants from the Mississippi Department of Education (MDE); therefore, the Subgrantee will agree to the items that follow.

A. The Subgrantee shall be an equal opportunity employer and shall perform to all other applicable requirements; accordingly, the Subgrantee shall neither discriminate nor permit discrimination in its operation or employment practices against any person or group of persons on the grounds of race, color, religion, national origin, disability, or sex in any manner prohibited by law. Further, the Subgrantee agrees to comply with the Civil Rights Acts of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination Act of 1975, the Americans with Disabilities Act of 1990, and the No Child Left Behind Act of 2001.

B. The Subgrantee agrees that the MDE, or any of its duly authorized representatives, at any time during the term of this agreement, shall have access to, and the right to audit examine any pertinent books, documents, papers, and records of Subgrantee related to Subgrantee charges and performance under this agreement. The Subgrantee shall keep such records for a period of five years after final payment under this agreement, unless the MDE authorizes their earlier disposition. Subgrantee agrees to refund to the MDE any overpayments disclosed by any such audit. However, if any litigation, claim, negotiation, audit, or other action involving the records has been started before the expiration of the five-year period, the records shall be retained until completion of the action and resolution of all issues that arise from it.

C. The Subgrantee assures that it possesses legal authority to apply for and to receive funds under this agreement.

D. The Subgrantee certifies they have not been barred from contracting or otherwise doing business with the State or Federal Governments.

E. This agreement shall not be modified, altered, or changed except by mutual agreement by representative(s) of each party to this agreement, and must be confirmed in writing through MDE grant modification procedures.

F. The Subgrantee shall perform all services as an independent grantee and shall discharge all of its liabilities as such. No act performed or representation made, whether oral or written, by the Subgrantee with respect to third parties shall be binding on the MDE.

G. The MDE, by written notice, may terminate the grant, in whole or in part, if funds supporting the grant are reduced or withdrawn. To the extent that the grant is for services, and if so terminated, the MDE shall be liable only for payment in accordance with payment provisions of the grant for services rendered prior to the effective date of termination. The MDE, by written notice, may terminate the application for nonperformance of the applicant at any time during the term of the program. The Subgrantee agrees that work, data, etc. created under the auspices of the program shall be turned over to the MDE upon such termination. The MDE, in whole or in part, may terminate the program for cause by written notification. Furthermore, the MDE and the Subgrantee may terminate the agreement, in whole or in part, upon mutual agreement. Either the Mississippi Department of Education or the awardee may terminate this agreement at any time by giving written notice to the other party of such termination and specifying the effective date thereof. The Subgrantee shall be paid an amount which bears the same ratio to the total compensation as the services actually performed bear to the total services of the contractor covered by the agreement, less payments of compensation previously made.

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