Revised RFQ PB Xs and Os Quick Game Guide 9 30 26 Fillable

STATE OF MINNESOTA REQUEST FOR QUOTE
SOLICITATIONS VALUED UNDER $10,000
The State of Minnesota is requesting a quote for the services or goods and services described below. Please read the
entire document, including all terms, conditions, and specifications These terms, conditions, and specifications apply to
any good or service provided through this contract if your quote is accepted. No quote is accepted until the State
dispatches a purchase order to the Contractor.
Title of this RFQ: Powerball Xs and Os Quick Game Guides MSL Item #700469 - 9/30/26
Contractor's Name and Address:
Contact Person:
Contact Person's phone: email:
State of Minnesota
Agency: MN State Lottery
Agency Contact Person: Kolby Sabrina
Agency Contact's phone: 651-635-8202 email: purchasing@mnlottery.com
Direct all inquiries and return your quote to the Agency Contact Person.
Quote is Due by: (date) Tuesday 10/6/26 (time) no later than 2pm Central Time.
Delivery Required by: (date) Wednesday, 10/14/26 (time) by 2pm Central Time or date mutually agreed upon with the
MSL..
1. Delivery
a. Delivery of products must arrive by October 14, 2026, or date mutually agreed upon with the MSL.
b. Drop Ship Locations:
i. Roseville Headquarter Office, 2645 Long Lake Road, Roseville, MN 55113
1. Metro South, Metro North and Retailers Portions
ii. Grand Rapids, MN Office, 1800 McKinney Lake Road, Grand Rapids, MN 55744
iii. Owatonna, MN Office, 205 Cedardale, Dr. SE, Owatonna, MN 55060
c. Cartons must specify how many units contained within.
d. Mark cartons with Product Name, MSL item #, and Regional Location/Destination. - Ex. "Powerball Xs
and Os Quick Game Guides Item #700469 - Roseville Headquarters Metro South", or "Powerball Xs and
Os Quick Game Guides Item #700469 - Grand Rapids"
e. Max weight 50lbs, refer to shipping detail attached to Purchase Order for transportation/receiving dock
requirements.
f. Must include packing slip
Rev. 07.01.2025 1

Packs
Powerball Xs and Os
Regional Shipping Locations
(25 per pack)
Quick Game Guides
Grand Rapids 20,000 800
Metro South - ROS Headquarters 23,000 920
Owatonna 22,000 880
Metro N - ROS Headquarters 25,000 1000
SE Reserve - ROS Headquarters 10,000 400
100,000 4,000
2. Proof Specifications:
a. Awarded vendor is required to provide proofs below. Cost should be included with product unit price
when quoted in Price Chart. If proof is incorrect because of Contract Vendor's error, additional proof
shall be provided to the Lottery at no additional cost to the Lottery. If an additional proof is requested
by the Lottery because of alterations requested by the Lottery, the cost of the additional proof will be
the responsibility of the Lottery. Pricing for the additional proof (if requested) must be provided on the
price schedule. If no price is provided, then the State will assume there is no charge.
i. 1 high resolution PDF proof.
ii. 1 high resolution hard contract proof to check color accuracy.
iii. 1 Low-resolution dylux pre-production mock-up, or,
iv. 1 Hard digital proof.
* Hard proofs may be provided as industry standard per proposed production method(s).
3. Art Files:
a. All artwork remains the property of the Minnesota State Lottery.
b. Artwork to be provided to vendor upon award.
c. Artwork to be provided by MSL via electronic file or email.
d. If artwork does not match the specifications within this document, awarded vendor must contact MSL
for a review of the submitted file. If new artwork is required, MSL will make needed changes and
resubmit to the vendor. If art is incorrect because of Contract Vendor's error, art re-submission shall be
provided to the vendor at no additional cost to the Lottery. If an art re-submission is required because
of alterations requested by the Lottery, the cost of the re-submission will be the responsibility of the
Lottery. Pricing must be provided on the price schedule. If no price is provided, then the State will
assume there is no charge for additional art re-submissions.
Rev. 07.01.2025

Powerball Xs and Os Quick Game Guides
Product Information: Retailer Brochure/Handout designed to make Lotto Game resources and information easily accessible for
MSL players, retailer and anyone with questions or concerns.
Finished Size: 7" x 7.5" fold/score/crease to 3.5" x 7.5"
Quantity: 100,000 shrink-wrapped 25's
Colors/Inks/Sides: 4/4
Stock/Materials: 100# Gloss Text
Vendor Must Specify Below (Brand should not matter but MN made paper is preferred)
on Pricing Grid:
Colors/Inks/Sides: 4/4
All colors must match Lottery brand colors as closely as possible regardless of production process. PMS Green 2270, PMS
Orange 172, PMS Yellow 101, PMS Cyan 2198, and PMS Blue 7690. Brand usage guide and recommended CMYK blends
available upon request. Product must use eco-friendly materials and be fade resistant for up to 4 months via fade resist
ink, coating, or relevant production process.
Finishing: Cut to 7" x 7.5" and fold/score/crease to 3.5" x 7.5"
Check grain direction and add crease and/or a score to keep ink from cracking on the fold.
Shrink-wrapped in 4,000 packs of 25's
Print Production/Press/Ink Examples: UV, Digital, Latex, Inkjet, Offset, Flexo, Screen, Pad, UVgel, Dye Sublimation, etc...
Process:
Vendor Must Specify Below
on Pricing Grid:
Sample Images: Example is for screen viewing only and does not represent final artwork.
Final Artwork will be available mid to late September
Rev. 07.01.2025

Quote:
Unit Of
Quantity Description Unit Cost Total Cost
Measure
Each Powerball Xs and Os Quick Game Guides
As Needed Each High Resolution PDF Proof Price per each requested
As Needed Each Hard Contract proof to check color accuracy
As Needed Each Hard Digital/Dylux/Blueline Pre-Production
OR Low-Res Proof to verify size and bindery
As Needed Each 1 Hard Digital Pre-Production Proof
As Needed Each Art Re-Submission
Total Cost of All Line Items
MUST BE COMPLETED BY VENDOR
Specify stock/and any coatings or
varnish used:
Specify Print Production/Ink/Press
Process:
Delivery Offered: days After Receipt of Order if different than called for above.
Prompt Payment Terms (if available): % 30; % 15/Net 30; % 10/Net 30; Other (specify):
Vendor's Quotation Reference Number, if any: SWIFT Vendor Number:
Vendor Contact Person: Phone: Fax:
Company Name (type or print):
Mailing Address (if different than above):
Authorized Signature: Date:
Name and Title (type or print):
Rev. 07.01.2025

Additional Terms of Agreement:
4. Attachment B - Equity Select Terms and Conditions is attached and incorporated herein.
5. If specified below in Attachment A, the Contractor must have and maintain the insurance required throughout the
term of the Contract.
6. Your quote must be submitted on this form unless otherwise directed in this Request for Quote. If you decline to
provide a quote, please indicate your reason in the space provided below.
7. All shipments must be FOB Destination. Freight charges must be prepaid and allowed (with freight included in the
price), to the ordering agency's receiving dock or warehouse unless otherwise stated in this Request for Quote.
8. Your quote will be considered to be in strict compliance with the specifications, and the Contractor will be held
responsible unless the Contractor clearly indicates in the quote any deviation from the specifications and such
deviations are accepted by the State in writing. The State is under no obligation to accept proposed deviations.
9. You may withdraw your quote prior to the due date and time listed above. Quotes provided in response to this
Request for Quote become an irrevocable offer after the due date and time for 60 days.
10. Prices must be in United States currency.
11. DO NOT add sales tax to the prices being offered. Unless otherwise instructed by the State, agencies will pay all
applicable taxes directly to the Department of Revenue. Per Department of Revenue Tax Fact Sheet 142, State
agencies are not required to submit an ST3 form to their suppliers. See Department of Revenue Fact Sheets
(https://www.revenue.state.mn.us/sales-tax-fact-sheets-and-industry-guides).
12. The State reserves the right without limitation to cancel this Request for Quote at any time before a Purchase Order
has been dispatched to the Contractor.
13. Prohibited Substances. Contractor shall not provide any goods containing triclosan, coal tar, or polybrominated
diphenyl ether to the State. Amara's Law (Minn. Stat. 116.943) will take effect in Minnesota January 1, 2025, and
applies all products sold or distributed under the contract; it prohibits the sale or distribution of some products with
intentionally added PFAS within Minnesota.
Rev. 07.01.2025

ATTACHMENT A
Insurance Requirements
This Contract does not have any insurance requirements.
Rev. 07.01.2025

ATTACHMENT B - Equity Select Terms and Conditions
1 Unenforceable terms
(a) A contract entered into by the state shall not contain a term that:
(1) requires the state to defend, indemnify, or hold harmless another person or entity, unless
specifically authorized by statute;
(2) binds a party by terms and conditions that may be unilaterally changed by the other party;
(3) requires mandatory arbitration;
(4) attempts to extend arbitration obligations to disputes unrelated to the original contract;
(5) construes the contract in accordance with the laws of a state other than Minnesota;
(6) obligates state funds in subsequent fiscal years in the form of automatic renewal as defined in
section 325G.56; or
(7) is inconsistent with chapter 13, the Minnesota Government Data Practices Act.
(b) If a contract is entered into that contains a term prohibited in paragraph (a), that term shall be void and the
contract is enforceable as if it did not contain that term.
2 Conditions of Payment
As a condition of payment, Contractor must perform to the satisfaction of the State, as determined at the
discretion of the State, and not in violation of any federal, state or local laws, ordinances, rules and
regulations.
3 Pre-Existing Intellectual Property
State and Contractor shall each retain ownership of, and all rights, title and interest in their respective pre-
existing intellectual property and all derivative works arising therefrom. Contractor grants to the State a
perpetual, fully paid, non-exclusive, royalty-free, irrevocable license to use and modify any pre-existing
intellectual property and derivative works delivered to State under this Contract, solely for governmental
purposes, not for commercial purposes. Should the terms of any related license agreement conflict with the
terms of this Contract or the laws of the State of Minnesota, the terms of this Contract and laws of the State
of Minnesota shall prevail, and the conflicting terms shall be null and void.
4 Force Majeure
Neither party hereto shall be considered in default in the performance of its obligations to the extent that
performance of any such obligations is prevented or delayed by acts of God, war, riot or other catastrophes
beyond the reasonable control of the party unless the act or occurrence could have been reasonably foreseen
and reasonable action could have been taken to prevent the delay or failure to perform. A party defaulting
under this provision must provide the other party prompt written notice of the default and take all necessary
steps to bring about performance as soon as practicable.
5 Liability
Each party shall be responsible for its own acts and behavior and the results thereof. Minnesota Tort Claims
Act, Minnesota Statutes 3.736 and other applicable laws govern the State's liability. Contractor, its
principals, members and employees shall not be liable for any actions, damages, claims, liabilities, costs,
expenses, or losses in any way arising out of or relating to the goods provided or general or
professional/technical services performed hereunder for an aggregate amount in excess of the greater
amount of either: a) ten times the total obligation amount; or b) Contractor's insurance coverage. This
limitation of liability does not apply to damages for personal injury or death, or for claims arising from
Contractor's unauthorized release of non-public or not- public data.
6 State Audit
Pursuant to Minn. Stat. 16C.05, subd. 5, the books, records, documents, and accounting procedures and
practices of the Contractor and its employees or representatives, relevant to this Contract must be made
available and subject to examination by the State, including the State, Legislative Auditor, and State Auditor,
for a minimum of six years from the end of this Contract.
Rev. 07.01.2025

7 Government Data Practices
The Contractor must comply with the Minnesota Government Data Practices Act, Minnesota Statutes
Chapter 13, as it applies to all data provided by the State in accordance with this Contract, and as it applies to
all data created, collected, received, stored, used, maintained, or disseminated by the Contractor in
accordance with this Contract. The civil remedies of Minnesota Statutes Section 13.08, apply to the release of
the data referred to in this Article by either the Contractor or the State. In the event the Contractor receives
a request to release the data referred to in this Article, the Contractor must immediately notify the State.
The State will give the Contractor instructions concerning the release of the data to the requesting party
before the data is released.
8 Data Disclosure
Under Minnesota Statute 270C.65, subdivision3, and other applicable law, the Contractor consents to
disclosure of its social security number, federal employer tax identification number, and/or Minnesota tax
identification number, already provided to the State, to federal and state agencies and state personnel
involved in the payment of state obligations. These identification numbers may be used in the enforcement
of federal and state laws which could result in action requiring the Contractor to file state tax returns, pay
delinquent state tax liabilities, if any, or pay other state liabilities.
9 Governing Law, Jurisdiction and Venue
This Contract is governed by the laws of the State of Minnesota. Venue for all legal proceedings arising out of
this Contract, or breach thereof, will be in the state or federal court with competent jurisdiction in Ramsey
County, Minnesota. Contractor shall comply with federal, state, and local law, including Minn. Stat. 181.59,
Minn. Stat. Ch. 363 prohibiting discrimination, and applicable laws and rules regarding suspension and
debarment.
10 Prohibited Substances
Contractor shall not provide any goods containing triclosan, coal tar, or polybrominated diphenyl ether to the
State. Amara's Law (Minn. Stat. 116.943) will take effect in Minnesota January 1, 2025, and applies all
products sold or distributed under the contract; it prohibits the sale or distribution of some products with
intentionally added PFAS within Minnesota.
11 Survival of Terms
The following clauses survive the expiration or cancellation of this Contract: Pre-Existing Intellectual
Property; Conditions of Payment; Liability; Government Data Practices; Data Disclosure; and Governing Law,
Jurisdiction and Venue.
12 Cancellation
This Contract may be canceled by the State or the commissioner of Administration at any time, with or
without cause, upon 30 days' written notice to the Contractor. In the event of a cancellation without cause,
the Contractor will be entitled to payment, determined on a pro rata basis, for goods, services, or both, which
have been satisfactorily received and accepted.
13 Certification of Nondiscrimination (in accordance with Minn. Stat. 16C.053)
If the value of this Contract, including all extensions, is $50,000 or more, Contractor certifies it does not
engage in and has no present plans to engage in discrimination against Israel, or against persons or entities
doing business in Israel, when making decisions related to the operation of the vendor's business. For
purposes of this section, "discrimination" includes but is not limited to engaging in refusals to deal,
terminating business activities, or other actions that are intended to limit commercial relations with Israel, or
persons or entities doing business in Israel, when such actions are taken in a manner that in any way
discriminates on the basis of nationality or national origin and is not based on a valid business reason.
Rev. 07.01.2025

14 E-Verify Certification (in accordance with Minn. Stat. 16C.075)
For services valued in excess of $50,000, Contractor certifies that as of the date of services performed on
behalf of the State, Contractor and all its subcontractors will have implemented or be in the process of
implementing the federal E-Verify Program for all newly hired employees in the United States who will
perform work on behalf of the State. Contractor is responsible for collecting all subcontractor certifications
and may do so utilizing the E-Verify Subcontractor Certification Form available at E-Verify Subcontractor
Certification Form. All subcontractor certifications must be kept on file with Contractor and made available to
the State upon request.
Rev. 07.01.2025