Review Officer for Admissions and Professional Conduct Advisory Committee (APCAC) Meetings

Agency:	Office of Superintendent of Public Instruction
State:	Washington
Type of Government:	State & Local
NAICS Category:	541611 - Administrative Management and General Management Consulting Services
Posted Date:	Feb 11, 2026
Due Date:	Mar 10, 2026
Solicitation No:	RFP - 2026-17
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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Request for Proposals No. 2026-17

Review Officer for Admissions and Professional Conduct

Advisory Committee (APCAC) Meetings

STATE OF WASHINGTON

OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION

OLYMPIA, WASHINGTON

PRE-BID CONFERENCE: 10:00 a.m., Pacific Time (PT) on February 26, 2026

PROPOSAL DUE DATE: 3:00 p.m., Pacific Time (PT) on March 10, 2026

ESTIMATED CONTRACT PERIOD: April 1, 2026 – March 31, 2027. Amendments extending the

period of performance, if any, shall be at the sole discretion of OSPI.

CONSULTANT ELIGIBILITY: This solicitation is open to those Consultants who satisfy the

minimum qualifications stated herein and that are available for work in Washington State.

SUBMIT PROPOSAL TO: contracts@k12.wa.us

All communications concerning this RFP must be directed only to the RFP Coordinator via email.

Any other communication will be considered unofficial and non-binding on OSPI. Consultants

are to rely on written statements issued by the RFP Coordinator. Communication directed to

parties other than the RFP Coordinator may result in disqualification of the Consultant.

This RFP is available at the Office of Superintendent of Public Instruction (OSPI) website and at

the Department of Enterprise Services, Washington Electronic Business Solution (WEBS)

Procurement website. All RFP amendments and/or Consultant questions and OSPI answers will

be posted to these sites. All interested Consultants must be registered with WEBS under the

following commodity codes to receive automatic notifications: 918-74 Legal Consulting

Services; 961-49 Legal Services, Attorneys.

OSPI, and its contractors and subcontractors, must not discriminate in any programs or services based on

sex, race, creed, religion, color, national origin, age, marital status, honorably discharged veteran or military

status, sexual orientation, gender expression, gender identity, disability, or the use of a trained dog guide or

service animal by a person with a disability, and must comply with state and federal nondiscrimination laws,

including Section 504 of the Rehabilitation Act of 1973, Title IX of the Education Amendments of 1972, the

Americans with Disabilities Act, and Title VI of the Civil Rights Act of 1964. Questions and complaints of

alleged discrimination should be directed to the Equity and Civil Rights Director at 360-725-6162/TTY: 360-

664-3631; or P.O. Box 47200, Olympia, WA 98504-7200; or equity@k12.wa.us.

Table of Contents

Section A. SCOPE & REQUIREMENTS 4

A.1. DEFINITIONS.............................................................................................................................................4

A.2. PURPOSE OF REQUEST FOR PROPOSALS ................................................................................... 6

A.3. BACKGROUND ......................................................................................................................................... 6

A.4. OBJECTIVE AND SCOPE OF WORK.................................................................................................7

A.5. BIDDER QUALIFICATIONS .................................................................................................................. 8

A.6. PERIOD OF PERFORMANCE...............................................................................................................9

A.7. FUNDING .................................................................................................................................................... 9

A.8. AMERICANS WITH DISABILITIES ACT....................................................................................... 10

Section B. GENERAL INFORMATION FOR BIDDERS ...................................................................... 11

B.1. RFP COORDINATOR ........................................................................................................................... 11

B.2. QUESTIONS & ANSWERS ................................................................................................................ 11

B.3. ESTIMATED SCHEDULE OF PROCUREMENT ACTIVITIES ................................................. 12

B.4. PRE-BID CONFERENCE ...................................................................................................................... 12

B.5. COMPLAINT PROCEDURE................................................................................................................ 13

B.6. PROPRIETARY INFORMATION/PUBLIC DISCLOSURE ....................................................... 14

B.7. ADDENDUMS AND AMENDMENTS TO THE RFP ................................................................ 14

B.8. SMALL BUSINESS, MINORITY & WOMEN’S BUSINESS ENTERPRISES (MWBE),

AND VETERAN-OWNED BUSINESS PARTICIPATION ...................................................................... 15

B.9. ETHICS, POLICIES, & LAW ............................................................................................................... 15

B.10. ACCEPTANCE PERIOD........................................................................................................................ 15

B.11. RESPONSIVENESS................................................................................................................................ 15

B.12. MOST FAVORABLE TERMS.............................................................................................................. 16

B.13. CONTRACT AND GENERAL TERMS & CONDITIONS.......................................................... 17

B.14. COSTS TO PROPOSE ........................................................................................................................... 17

B.15. NO OBLIGATION TO CONTRACT ................................................................................................. 17

B.16. REJECTION OF PROPOSALS............................................................................................................ 17

B.17. COMMITMENT OF FUNDS .............................................................................................................. 17

B.18. STATEWIDE VENDOR PAYMENT REGISTRATION ............................................................... 17

RFP No. 2026-17

Rev. 05/24

Page 2 of 73

B.19. WASHINGTON STATE BUSINESS REGISTRATION............................................................... 18

B.20. INSURANCE COVERAGE ................................................................................................................... 18

Section C. PROPOSAL CONTENTS.......................................................................................................... 19

C.1. SUBMISSION OF PROPOSALS ....................................................................................................... 19

C.2. PROPOSAL OVERVIEW...................................................................................................................... 19

C.3. LETTER OF SUBMITTAL..................................................................................................................... 20

C.4. TECHNICAL PROPOSAL .................................................................................................................... 20

C.5. MANAGEMENT PROPOSAL ............................................................................................................ 21

C.6. COST PROPOSAL.................................................................................................................................. 23

Section D. EVALUATION AND AWARD................................................................................................ 25

D.1. EVALUATION PROCEDURE.............................................................................................................. 25

D.2. EVALUATION AND SCORING......................................................................................................... 26

D.3. SCORING PREFERENCES ................................................................................................................... 26

D.4. REFERENCE CHECKS ........................................................................................................................... 27

D.5. INTERVIEW/DEMONSTRATION.................................................................................................... 28

D.6. SELECTION OF APPARENT SUCCESSFUL BIDDER ................................................................ 28

D.7. NOTIFICATION TO BIDDERS .......................................................................................................... 28

D.8. DEBRIEFING OF UNSUCCESSFUL BIDDERS ............................................................................. 29

D.9. PROTEST PROCEDURE....................................................................................................................... 29

D.10. ADDITIONAL AWARDS ..................................................................................................................... 31

Section E. RFP EXHIBITS ............................................................................................................................. 32

EXHIBIT A .............................................................................................................................................................. 33

EXHIBIT B .............................................................................................................................................................. 35

EXHIBIT C............................................................................................................................................................... 36

EXHIBIT D .............................................................................................................................................................. 42

EXHIBIT E ............................................................................................................................................................... 62

EXHIBIT F ............................................................................................................................................................... 69

EXHIBIT G .............................................................................................................................................................. 71

EXHIBIT H .............................................................................................................................................................. 72

EXHIBIT I ................................................................................................................................................................ 73

RFP No. 2026-17

Rev. 05/24

Page 3 of 73

Section A. SCOPE & REQUIREMENTS

This section describes the purpose of the RFP and provides information about this procurement,

including the potential scope of the opportunity and requirements.

A.1. DEFINITIONS

Definitions for the purposes of this RFP include:

Agency or OSPI – The Washington State Office of Superintendent of Public Instruction; the

entity issuing this RFP.

Amendment – A unilateral change to the Solicitation that is issued by OSPI at its sole discretion

and posted on WEBS and OSPI’s website.

Apparent Successful Bidder (ASB) – A Bidder submitting a response to this Solicitation that is

evaluated and is identified and announced by OSPI as providing the best value to the Agency.

Upon execution of a Contract, the ASB is referred to as the successful Bidder or the Contractor.

Bid – An offer, proposal, or quote for goods or services submitted in response to this RFP.

Bidder – Individual organization, public or private agency submitting a proposal to attain a

contract with OSPI. For purposes of this Solicitation, the terms Bidder, Consultant, and Vendor

are interchangeable.

Competitive Solicitation – A documented formal process providing an equal and open

opportunity to Bidders or Consultants culminating in a selection based on predetermined

criteria.

Complaint – A process that may be followed by a Consultant prior to the deadline for bid

submission to alert OSPI of certain types of asserted deficiencies in the Solicitation.

Consultant – Individual organization, public or private agency submitting a proposal to attain

a contract with OSPI. For purposes of this Solicitation, the terms Bidder, Consultant, and Vendor

are interchangeable.

Contractor – Individual or company whose proposal has been accepted by OSPI and is awarded

a fully executed, written contract.

RFP No. 2026-17

Rev. 05/24

Page 4 of 73

Debriefing – A short meeting an unsuccessful Bidder may attend with an evaluation team

member following the announcement of the Apparent Successful Bidder for the purpose of

receiving information regarding the review and evaluation of that Bidder’s Response.

Fiscal Year – In Washington State, a 12-month period extending from July 1 of one calendar

year to June 30 of the next calendar year.

Proposal – A formal offer submitted in response to this RFP.

Proprietary Information – Information such as patents, technological information or other

related information that the Bidder or Consultant does not want released or shared with the

public.

Protest – A process that may be followed by a Bidder after the announcement of the Apparent

Successful Bidder to alert OSPI to certain types of alleged errors in the evaluation of the

Solicitation.

Request for Proposals (RFP) – Formal procurement document in which a service or need is

identified but no specific method to achieve it has been chosen. The purpose of an RFP is to

permit the consultant community to suggest various approaches to meet the need at a given

price.

Responsible Bidder – An individual, organization, public or private agency, or other entity that

has demonstrated the capability to meet all the requirements of the Solicitation and meets the

elements of responsibility. (See RCW 39.26.160 (2))

Responsive Bidder – An individual, organization, public or private agency, or other entity who

has submitted a Bid that fully conforms in all material respects to the Solicitation and all its

requirements, in both form and substance.

Revised Code of Washington (RCW) – The compilation of all permanent laws now in force in

Washington state.

RFP Coordinator – An individual or designee who is employed by OSPI and who is responsible

for conducting this Solicitation.

Solicitation – A formal process providing an equal and open opportunity for Bidders

culminating in a selection based upon predetermined criteria.

Subcontractor – An individual or other entity contracted by a Consultant to perform part of the

services or to provide goods under the Contract resulting from this Solicitation. Subcontractors,

if allowed, are subject to the advance approval of OSPI.

RFP No. 2026-17

Rev. 05/24

Page 5 of 73

This page summarizes the opportunity, including an overview and a preview of the attached documents.

Number	Document(s)	Updates	Status	Agency Contact Name
RFP - 2026-17	Review Officer for Admissions and Professional Conduct Advisory Committee (APCAC) Meetings Exhibit A - Certifications and Assurances Exhibit B - Qualification Affirmations Exhibit F - Contract Issues List		Due: 03/10/2026 - 3:00pm	Kyla Moore	Log into the Pre-Bid Conference	February 26, 2026 - 10:00am

Review Officer for Admissions and Professional Conduct Advisory Committee (APCAC) Meetings

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