Retroreflective Thermoplastic and Paint Pavement Markings Program

CITY OF NASHUA, NEW HAMPSHIRE
DIVISION OF PUBLIC WORKS
STREET DEPARTMENT
RETROREFLECTIVE THERMOPLASTIC AND PAINT
PAVEMENT MARKINGS PROGRAM
IFB0662-101226
SEPTEMBER 2026

City of Nashua
Purchasing Department
(603) 589-3330
Administrative Services Division
Fax (603) 594-3233
229 Main Street - Nashua, NH 03060
Date: September 21, 2026
Subject: IFB0662-101226 PAVEMENT MARKINGS PROGRAM
The City of Nashua, NH, invites qualified firms to submit bids for the installation of Pavement Markings including Reflectorized
Thermoplastic and Reflectorized Paint lines, symbols, and words.
The City reserves the right to increase or decrease the estimated quantities found in this contract. Bid award will be on the
basis of the price per linear foot and/or square foot of Pavement Marking applied. The estimated quantity is approximate
only, being given as a basis for the uniform comparison of bids. The City does not expressly, nor by implication, agree that
the actual amount of work will correspond therewith. Payment will be based on the in-place amount of Pavement Markings
actually installed.
Contractor shall ensure that its activities and activities of its employees are in strict compliance with the Environmental
Protection Agency, all applicable federal, state and local statutes, ordinances, regulations and rules, including without
limitation, the Federal OSHA of 1970, as amended and the standards and regulations issued hereunder, and all other statues,
ordinances, regulations, rules, standards and requirements of common law in relation to industrial hygiene and safety, and
the protection of health and the environment.
The City of Nashua would like to emphasize the importance of construction work zone safety. The City of Nashua has adopted
the provisions of the Manual on Uniform Traffic Control Devices (MUTCD) for work zone safety. Unless otherwise indicated
in this contract, the contract shall follow the requirements of the MUTCD at all roadway construction work zones.
Successful Bidder shall begin performance upon receipt of an Executed Contract and a valid Purchase Order issued from the
City of Nashua.
INFORMATION FOR BIDDERS:
The City is now accepting submittals electronically via Bonfire. Please review the electronic documents linked here, Bonfire
Vendor Registration and Bonfire Vendor Submission for more information. We strongly recommend that you give yourself
sufficient time and at least one (1) business day before due date to begin the uploading process and finalize your submission.
Copies are also available on the City's website in the Purchasing section within the Bids section.
If a Bidder chooses to submit their bid outside of Bonfire, the following are alternate options:
Paper: Submit one (1) paper copy and one digital copy on a USB drive in sealed envelope(s) or package(s) clearly marked
"IFB0662-101226". Bids must be submitted in the format provided and address the item(s) specified in the IFB package.
Regardless of the method of submission bids must be received no later than 2:00 pm on Monday, October 12, 2026, in
the Purchasing Department; City Hall, 229 Main Street, Lower Level, Room 11, Nashua NH 03061. Postmarks or other
timestamps will not be accepted in lieu of actual delivery. Bidders can use whatever delivery mechanism it chooses as
long as it remains clear that the Bidder is responsible for submissions prior to the date and time.
The time of receipt shall be considered when a bid has been officially documented by the Purchasing Department, in
accordance with its established policies, as having been received at the location designated above. The City accepts no
responsibility for mislabeled mail. Any and all damage that may occur due to shipping shall be the Bidders responsibility.
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Complete specifications and related documentation are available on our website, www.nashuanh.gov, under Services,
Bid Opportunities, Current Bids; and on the Bonfire website. Refer to Document IFB0662-101226 and related documents.
Please note paper copies of bid documents are not available in the City's Purchasing Office.
Bids will be opened publicly on the due date and time. Results of the proposal opening will be posted on the City's
website, www.nashuanh.gov, under Services; Bid Opportunities; Bid Results; (Refer to Document IFB0662-101226) within
twenty-four (24) hours of the opening.
The City assumes no liability for the payment of costs and expenses incurred by any party in responding to this invitation
for bids. All bids become the sole property of the City of Nashua. This invitation for bid is not a contract and alone shall
not be interpreted as such but rather serves as an instrument through which qualifications are solicited.
No bid will be considered unless accompanied by a bid security in the form of a Bid Bond, in an amount not less than
five percent (5%) of the Bid.
The timeline for this project is as follows:
Projected Timeline Date
Deadline for Bidder Questions Thursday, October 1, 2026 at 2:00 pm
Bidder Questions Answers Posted Monday, October 5, 2026 at Noon
Bids Due Monday, October 12, 2026 at 2:00 pm
Bidders are encouraged to submit questions via email; however, the City assumes no liability for assuring accurate and
complete email transmission/receipt and is not responsible to acknowledge receipt. Inquiries must be submitted in
writing, citing the IFB title/number, Page, Section, and must be received no later than Thursday, October 1, 2026 at 2:00
pm to:
City of Nashua
229 Main Street, Room 11, Nashua, NH 03060
purchasing@nashuanh.gov
The City will consider all timely-received questions and requests for change and, if reasonable and appropriate, will issue
an addendum to clarify or modify this IFB. Answers to Bidder submitted questions and other addenda will be posted on
the City of Nashua website www.nashuanh.gov, under Services; Bid Opportunities; Current Bids; (Refer to Document
IFB0662-101226) and on Bonfire no later than Monday, October 5, 2026 at Noon.
The City hereby notifies all Bidders that it will affirmatively ensure that in any contract entered into pursuant to this
advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this
invitation and will not be discriminated against on the grounds of race, color, national origin, sex, age, or disability in
consideration for an award.
Pursuant to NRO 5-71 (A), the City of Nashua supports the concept of purchasing products which are biodegradable, can
be or have been recycled, or are environmentally sounds. Due consideration will be given to the purchase of such
products. If you are proposing any such products which qualify, please so indicate in a cover sheet by item number and
description. We are also conscious of energy use and encourage Bidders to propose products that are energy efficient.
All bids are binding for ninety (90) days following the deadline for bids, or until the effective date of any binding resulting
contract, whichever is later.
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Bids must be submitted in the format provided and address the items specified in this request. The City may reject any or
all of the bids on any basis and without disclosure of a reason. The failure to make such a disclosure shall not result in
accrual of any right, claim or cause of action by any unsuccessful bidder against The City. The City reserves the right to
waive any irregularities when the public interest will be served thereby. The City also reserves the right to negotiate any
change or amendment in any bid without soliciting further requests for bids if the action is necessary for the best interest
of The City.
The City of Nashua will reject the bid of any proposer who is presently debarred, declared ineligible or excluded by any
Federal department or agency, and reserves the right to reject the bid of any proposer who has previously failed to
perform any contract properly for any purchaser, or to complete on time, contracts of a similar nature, who is not in the
position to perform the contract, or who has neglected the payment of bills or otherwise disregarded its obligations to
clients, purchasers, subcontractors, material men, or employees.
The City is exempt of all taxes. All bids must be FOB Nashua, NH. All Bidders must comply with all applicable Equal
Employment Opportunity laws.
Pursuant to NRO 5-78 (F), the Purchasing Manager shall not solicit a bid from a contractor who is in default on the
payment of taxes, licenses or other monies due the City. Therefore, this bid request is void as to anyone who is in default
on said payments.
GENERAL REQUIREMENTS
A. To be eligible for an award, a Bidder must be deemed "responsible". A responsible Bidder:
* has the ability, capacity and skill to provide the goods or services required;
* can provide the goods or services within the time frame specified;
* has a satisfactory record of integrity, reputation, judgment and experience;
* has sufficient financial resources to provide the goods or services;
* has an ability to provide future maintenance and support as required; and
* providing the Bidder has provided goods or services to the City, has developed a positive track record with the
City
B. The Successful Bidder will be required to provide the City with certificates of insurance for coverage as listed below
and endorsements affecting coverage required by the contract within ten (10) calendar days after the City issues the
notice of award. The City requires thirty (30) calendar day's written notice of cancellation or material change in
coverage. The certificate and endorsements for each insurance policy must be signed by a person authorized by the
insurer and who is licensed by the State of New Hampshire. General Liability, Employer's Liability and Auto Liability
policies must name the City of Nashua as an additional insured and reflect on the certificate of insurance:
General Liability insurance in the amount of $1,000,000 per occurrence; $2,000,000 aggregate;
$1,000,000 Combined Single Limit Automobile Liability; *Coverage must include all owned, non-owned and
hired vehicles ; and
Workers' Compensation Coverage in compliance with the State of New Hampshire statutes,
$100,000/$500,000/$100,000.
All Bidders and subcontractors at every tier under this project will fully comply with NH RSA Chapter 281-A,
"Workers' Compensation".
It is the responsibility of the Successful Bidder to submit, to the City, certificates of insurance for the Successful
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Bidder and all other subcontractors prior to the start of the project. It is the responsibility of the Successful Bidder
to provide the City with updated certificates of insurance for the Successful Bidder and all subcontractors 10 days
prior to the expiration of coverage. The City may, at any time, order the Successful Bidder to stop work, suspend
the contract or terminate the contract for non-compliance. All subcontractors are subject to the same insurance
requirements as the Successful Bidder.
C. The Successful Bidder will be required to post the following bonds. Cost of bond premiums to be incorporated into
the bid item costs.
* Bid Bond: A bid guarantee from each bidder equivalent to 5% of the bid price. The "bid guarantee" must consist
of a firm commitment such as a bid bond, certified check, or other negotiable instrument accompanying a bid as
assurance that the bidder will, upon acceptance of the bid, execute such contractual documents as may be required
within the time specified.
* Payment & Performance Bond: Successful Bidder shall furnish Performance and Payment Bonds, each in an
amount at least equal to the Contract Price, as security for the faithful performance and payment of all obligations
under the Contract Documents. These Bonds shall remain in effect at least until one year after the date when final
payment becomes due, except as provided otherwise by Laws or Regulations or by the Contract Documents.
Successful Bidder shall also furnish such other Bonds as are required by the Contract Documents. When Successful
Bidder delivers the executed agreements to the City, Successful Bidder shall also deliver to the City such Bonds as
may be required to furnish.
D. The City also reserves the right to negotiate any change or amendment in any bid without soliciting further bids if the
action is necessary for the best interest of the City.
E. The City may conduct discussions with responsible Bidders prior to selection. Successful Bidders shall begin
performance upon receipt of an executed contract and a valid purchase order issued from the City.
F. The City may reject any and all responses on any basis and without disclosure of a reason. The failure to make such a
disclosure shall not result in accrual of any right, claim, or cause of action by any unsuccessful bidder against the City.
G. After the initial designation of a Bidder, City Staff will work with the selected Bidder to negotiate final terms and
conditions between the City and the successful Bidders prior to the Contract Award.
H. The Bidder shall meet all requirements of the Americans with Disabilities Act.
I. The City encourages disadvantaged business enterprise (DBE) participation from contractors and/or subcontractors.
J. The Bidder should understand that under the New Hampshire Right-to-Know Law, all documents submitted in
response to this request, including financial information, are considered public information and will be made
available to the public upon request, unless specifically exempted under the law.
K. Any Bidder submitting a bid may appeal a pending award prior to award by the City. The appellant must:
a. Submit a written protest to the City's Purchasing Manager within five (5) business days after the bid
opening;
b. Describe, in the written protest, the issues to be addressed on appeal;
c. Post, with the written protest, a bond with a surety meeting the requirements of General
Condition5.02 authorized to do business in this state or submit other security in a form approved by
the City who will hold the bond or security until a determination is made on the appeal;
d. Post the bond or other security in the amount of 25% of the total dollar value of the appellant's bid,
up to a maximum bond or other security amount of $250,000.00;
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e. Not seek any type of judicial intervention until the City has rendered its final decision on the protest.
If an appeal is granted, the full amount of the posted bond or security will be returned to the appellant. If the appeal
is denied or not upheld, a claim may be made against the bond for expenses suffered by the City because of the
unsuccessful appeal. The City is not liable for any costs, expenses, attorney's fees, loss of income, or other damages
sustained by the appellant in a bid appeal process.
L. The City assumes no liability for the payment of costs and expenses incurred by any Bidder in responding to this
request. All bids become sole property of The City. This is not a contract and shall not be interpreted as such but
rather serves as an instrument through which qualifications and cost bids are solicited.
M. Bid Document Submission List:
To be considered a complete response, the following documents must be submitted along with your bid.
i. Bid Form
ii. Bid Bond
iii. Schedule of Values
iv. List of traffic control equipment to be used for the duration of the contract
v. References
vi. Any and all addendums issued after the release of this IFB. Upon issuance, addendums can be found on
the City website or on Bonfire with the original bid documents.
Please ensure you have reviewed all documents before submitting all bids to the City
ADDITIONAL CONSIDERATIONS:
The Bidder selected shall be expected to comply with all applicable federal and state laws in performance of services. The
consideration of all bids and subsequent selection of the Successful Bidder shall be made without regard to race, color, sex,
age, handicap, religion, political affiliation or national origin. Services provided by the Successful Bidder shall be rendered
through a Contract for Independent Contractor Contract, which has been included in the bid package.
Bidder must identify any exceptions or objections it has to the City's sample Contract for Independent Contractor. Copies
are part of the Bidding Specifications and Contract Requirements.
The City may from time to time revise the above listed documents. The City will not accept or entertain any exceptions or
objections to the above listed documents at any time after Bid submittal except and only to the extent the City subsequently
makes a material change to a substantive provision of the above listed terms and conditions.
The bid must declare that it is made without collusion with any other person or entity submitting a bid pursuant to this IFB.
Disclosure of any potential conflict or statement that there are none to the best knowledge of the Bidder(s). Also, Bidder(s)
should state its intention to conform to the no conflict provisions of the IFB.
Prospective applicants who have any questions regarding this opportunity may contact:
Amy Girard, Purchasing Manager
City of Nashua, Administrative Services Division
Email: purchasing@nashuanh.gov
Ph: 603-589-3332
IFB0662-101226 Pavement Markings Program Page I 5 of 5

Table of Contents
1. PROGRAM SPECIFICATIONS &
REQUIREMENTS
2. CONTRACT FOR INDEPENDENT CONTRACTOR
3. BID FORM
4. BID BOND
5. SCHEDULE OF VALUES
6. REFERENCES

Paving Markings Program IFB0662-101226
PROGRAM SPECIFICATIONS & REQUIREMENTS
GENERAL PROGRAM REQUIREMENTS
1. Upon execution of the contract, the Superintendent of the City of Nashua Street
Department and the Contractor's Representative will schedule a meeting to establish
a work schedule.
2. All work to be performed and material to be installed under this contract shall meet
with the most recent applicable provisions of "Standard Specifications for Road
and Bridge Construction", State of New Hampshire, Department of
Transportation, including any and all applicable addenda. Any proposed deviation
from these specifications by the Contractor shall be submitted, in writing, to the
Superintendent of the City of Nashua Street Department.
3. Placement of all Retroreflective Thermoplastic and Retroreflective Paint shall be
done in accordance with the most recent applicable provisions of "Standard
Specifications for Road and Bridge Construction", State of New Hampshire,
Department of Transportation, Section 632 and in accordance with the most
current edition of the Manual of Uniform Traffic Control Devices (MUTCD), or by
the direction of the City's Pavement Marking Supervisor.
4. All Pavement Markings work shall be completed between 8:00 PM to 6:00AM unless
otherwise directed by the Superintendent of the Street Department or his Designee.
5. All work will be supervised by the Superintendent of the Street Department or his
Designee. It will be required that daily quantities be submitted to a member of City's
Traffic staff at the end of each work shift.
6. The City of Nashua has accepted the most recent Pavement Marking Standards,
Legends and Arrows, as used by the New Hampshire Department of
Transportation, Bureau of Traffic. The Contractor shall consult the Special
Provisions section for details and standards not found in the NHDOT Standards. In
the case of duplication, the detail under the Special Provision Section shall apply.
7. Should any foreign object be found on the road, that would impact the work,
Contractor shall remove such object prior to continuing operations.
MAINTENANCE AND CONTROL OF TRAFFIC
1. Contractor shall provide all work zone traffic control measures consistent he most
recent applicable provisions of "Standard Specifications for Road and Bridge
Construction", State of New Hampshire, Department of Transportation, Section
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619 and in accordance with the most current edition of the Manual of Uniform
Traffic Control Devices (MUTCD).
2. The Contractor shall supply all necessary equipment, materials and labor necessary
for the maintenance and control of traffic.
a. For symbol and legend markings, crosswalks and stop lines, at least one flag
man designated for that purpose only in addition to the installation crew shall
be provided. At least 2 construction vehicles with approved flashing lights
shall be included with each crew.
b. For 4" edge lines a minimum of 3 vehicles shall be included in the work force.
3. All workers shall wear reasonably clean approved reflectorized safety vests that can
be seen by approaching traffic.
4. All vehicles shall be equipped with approved amber flashing lights.
5. As part of the bidding procedure, the Contractor shall submit a listing of the traffic
control equipment to be used for the duration of the contract.
SPECIAL PROVISIONS
1. The following Pavement Marking Symbols and Legends will be installed in
accordance with Manual of Uniform Traffic Control Devices (MUTCD)
standards.
A. Crosswalk & Stop Line
B. "YIELD"
C. "ONLY"
D. Pedestrian Crossing Symbol
E. Directional Arrows (Left - Right - Thru - Combo)
F. RR crossing
2. Upon written approval by the Superintendent of the City of Nashua Street
Department, the Contractor may install limited applications of preformed
thermoplastic. The Contractor shall provide the Superintendent of the City of
Nashua Street Department with any and all specifications and materials regarding
the preformed thermoplastic. This will in no way affect the thermoplastic bid
price.
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COMPLIANCE WITH SAFETY REGULATIONS
The Contractor shall ensure that its activities and activities of its employees, agents and
Subcontractors, and their employees and agents (including all sub-contractors) are in
strict compliance with all Environmental Protection Agency, New Hampshire
Department of Environmental Services and Department of Transportation regulations and
all other applicable Federal, state and local statutes, ordinances, regulations and rules,
including without limitation, the Federal Occupational Safety and Health Act of 1970
(OSHA) as amended and the standards and regulations issued there under, and all other
statutes, ordinances, regulations, rules, standards and requirements of common law in
relation to industrial hygiene and safety, and the protection of health and the
environment.
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