Retaining Wall Reconstruction 61 Brewery Avenue, Bisbee, AZ

NOTICE OF SOLICITATION
UNIFORM INSTRUCTIONS FOR BIDDERS
CITY OF BISBEE
RETAINING WALL RECONSTRUCTION
61 BREWERY AVENUE, BISBEE, AZ
1. Introduction
The City of Bisbee is seeking sealed bids ("Bids") in the manner specified herein from
qualified vendors ("Vendor") capable of providing the following goods and/or services:
Construction of a Reinforced Concrete Retaining
Wall at 61 Brewery Avenue, Bisbee, AZ
2. Schedule of Events
Optional Field-Meeting: April 15, 2026
10:00 am local time
61 Brewery Avenue
Bisbee, AZ 85603
Submittal Due Date: May 5, 2026
3:00 PM local time
Submittal Location: City Clerk, City of Bisbee
118 Arizona Street
Bisbee, AZ 85603
Inquiries may be directed to: City of Bisbee Public Works
118 Arizona Street
Bisbee, AZ 85603
Attn: Matthew Gurney, Director
520-432-6002
3. Nature of the Project

The specifications and descriptions of the work and/or materials required are described
in the "Specifications, Scope of Work or Requirements" or on the Plans that accompany
this Notice.
4. Preparation of Bid
4.1 It is the responsibility of the Vendor to examine the entirety of this Notice of
Solicitation and to seek clarification of any requirement that may not be clear. This Notice
of Solicitation includes the City of Bisbee's standard Purchase Contract, which the
successful bidder will be required to execute.
4.2 The City will not reimburse any costs incurred in developing, presenting or
providing the Bid. All materials and documents submitted in response become the
property of the City and will not be returned.
4.3 All Bids submitted to the City become a public record. If the Vendor believes
that any information included in a Bid should remain confidential, the Vendor must
specifically identify that information and its reasons. In the event of any public request for
this information, the City will use its best reasonable efforts to provide the Vendor with
notice of this request and an opportunity to obtain a court order, at the Vendor's sole
expense, protecting this information from release prior to making it available.
4.4 The specifications included in this Notice of Solicitation are the minimum level
required. All Bids submitted must be for products or services that meet or exceed the
minimum level of all such specifications.
4.5 If brand names or specific products are identified in the specifications, the
Vendor may propose substantially equivalent alternatives. For any such Bid, the Vendor
must submit technical literature or detailed production information sufficient to allow the
City to evaluate the nature of the proposed product.
4.6 Prices shall be submitted on a per unit basis, by line item, when applicable.
The prices offered should include applicable state and local taxes. The City will reimburse
the Vendor for applicable transaction or sales taxes, provided that they are separately
identified in any invoice. The Vendor will be responsible for the payment of all applicable
taxes.
4.7 Prices shall include delivery, freight, and taxes.
4.8 Any exceptions that are included with the Bid shall be submitted in a clearly
identified separate statement by which the Vendor specifically identifies the precise terms

to which any exception is made and describes any alternative offer, if applicable. Any
exception that is not clearly identified will be without force and effect. An attached
preprinted form of contract or the Vendor's standard terms will not be considered to be a
specific statement of exception.
5. Submission of the Bid
5.1 Three copies of the Sealed Bids must be in the actual possession of the City
Clerk on or prior to the exact time and date indicated in the Schedule of Events.
Late Bids will not be considered.
5.2 Sealed Bids must be submitted in a sealed envelope or container with the
following information clearly indicated on the outside:
a. Name of the Solicitation, as indicated by the City.
b. Name and address of the Vendor
5.3 Bids shall be submitted in writing, by a paper document that is printed, typed
or in ink. Bids submitted directly to the City by electronic means, by facsimile,
electronic mail, or otherwise, shall not be accepted. Any substitute for any
document forms provided with this Notice of Solicitation must be legible and must
contain the same information requested by any such form.
5.4 Bids may be withdrawn upon the submission of written, signed request
submitted by the Vendor prior to the due date and time. Bids may not be amended
or withdrawn after the due date and time.
6. Award of the Contract
6.1 The City reserves the right to waive any immaterial defect or informality in a
Bid; to reject any or all Bids or portions thereof; to reissue this Notice of Solicitation;
and to accept a Bid on a partial basis, if in the best interests of the City.
6.2 Unless otherwise stated, the Contract will be awarded to the lowest responsive,
responsible bidder who has demonstrated the ability to perform as required.
Factors that will be considered in making this award include technical capability of
the Vendor, performance history, demonstrated availability of the necessary people
and equipment, price and timeliness of the performance.
7. Certification

7.1 By signing and submitting a Bid, the Vendor certifies that the Bid did not involve
any collusion or other anti-competitive practice; that the Vendor will not
discriminate against any employee, applicant, or customer in violation of applicable
state and federal law; and that the Vendor has not given, offered to give and will
not give any economic opportunity, future employment, gift, loan, gratuity, trip, favor
or discount to any City employee or official in connection with the Bid.
7.2 The Vendor further certifies that the individual signing the Bid has the authority
to make a binding legal commitment on behalf of the Vendor to perform and deliver
everything that is required in connection with the Bid. Unless otherwise stated
herein, the Bid shall be effective for a period of thirty (30) days.

BID
TO THE CITY OF BISBEE:
The undersigned hereby offers the following Bid and agrees to furnish the materials and/
or services requested in compliance with all of the terms, conditions, specifications, and
other descriptions of the work associated with this Notice of Solicitation. The Vendor
certifies that he or she has read, understands and will fully and faithfully comply with the
Notice of Solicitation, its attachments and any referenced documents. The Vendor also
certifies that the prices offered were independently developed without consultation with
any of the other bids or potential bidders.
______________________________ _____________________
Authorized Signature Date
______________________________
Printed Name and Title
Company Name:________________________________________________________
Address:_______________________________________________________________
City, State and Zip Code:__________________________________________________
Telephone Number:______________________________________________________
Fax Number:___________________________________________________________
Email Address:__________________________________________________________
[ATTACH BID TO THIS PAGE]

ACCEPTANCE OF BID
NOTICE OF AWARD
The Bid is hereby accepted by the City of Bisbee. This document shall also constitute
notice of award of the Contract to the Vendor.
The Vendor is bound to provide the materials and/or services identified in the Bid, subject
to all terms, conditions, specifications, amendments, and other requirements set forth in
this Notice of Solicitation and the Contract.
The Vendor shall not commence any billable work or provide any materials or services
under this document until the Vendor and the City execute the Contract and the Vendor
receives a formal notice to proceed from the City of Bisbee.
City of Bisbee
By _________________________________ Date: _________________________
Its: _________________________________

TECHNICAL SPECIFICATIONS
1.01 INTRODUCTION
All equipment, tools, labor and other required items shall be provided, installed, and
constructed by the Contractor to provide the Owner with complete, ready to use facilities.
Contractor shall provide Owner with all written equipment warranties. All necessary
materials and work required to accomplish this are the responsibility of the Contractor
alone, whether or not specifically indicated on the drawings or stated in the specifications.
1.02 LOCATION
The work to be constructed is to be located at 61 Brewery Avenue, Bisbee, AZ.
1.03 UTILITY OBSTRUCTIONS
A. The Contractor, as required by law, shall call Arizona 811 for the locations of all
underground utilities at least five days before the start of work. The Contractor shall verify
whether known utility companies providing service in the area participate in Arizona 811
and shall directly contact non-participating utility companies to complete his/her utility
investigation. The contractor is responsible for determining in advance of construction
operations the location of all overhead and underground utilities that may interfere with
the Contractor's construction operations. The Contractor is responsible for coordinating
with the appropriate utility company to remove or relocate utility obstructions. Any utility
relocations or adjustments necessary for completion of the work shall be relocated or
adjusted by the Contractor, or the Contractor shall be responsible for arrangement and/or
relocation of conflicting utilities by other agencies. Such work is considered incidental to
the contract, and no additional compensation will be provided.
B. Additional pavement removal and replacement required to relocate utility lines will be
incidental to all other contract items and no reimbursement shall be made to the
Contractor for this work, if required.
1.04 CONTRACTOR'S USE OF PREMISES
A. The Contractor shall not utilize any land not indicated as being available without the
written approval of the landowner.
B. The Contractor shall obtain all necessary City of Bisbee right-of-way use permits and
shall follow all requirements and provide traffic control during construction activity within
the public right-of-way, as per the permit issued by the entity of Jurisdiction.
C. The Contractor is obligated through this contract to conduct his work so as to not
unnecessarily impede any work being done by others on or adjacent to the site.
1.05 ACCESS TO CONSTRUCTION SITES

The Contractor shall investigate access to the job site. The Engineer suggests a field visit
to the job site to verify access for equipment and the need to maintain public access at
all times including vehicular and pedestrian.
1.06 PROTECTION AND RESTORATION
A. If required by the Owner, all existing features and improvements shall be restored by
the Contractor equivalent to the condition existing prior to construction, at no additional
cost to the Owner.
B. Trees within construction areas shall be preserved to the maximum extent practical,
unless specifically indicated on the plans or directed by the Engineer or Owner to be
removed or altered.
C. Contractor shall reinstall all fences and restore private property removed during
construction back to its original condition.
D. The Contractor shall be responsible for all damage done to persons or property directly
or indirectly caused by his operations.
1.07 COMMUNICATIONS
The Contractor shall communicate any complaints about dust or noise, etc. to the Owner
on the day the complaint is received. Additionally, the Contractor shall make every effort
to work with citizens and utility companies to minimize inconvenience to the public.
1.08 NOISE
The Contractor shall make every reasonable effort to keep construction noise to a
minimum.
1.08 DUST CONTROL
The Contractor shall prevent any dust nuisance due to his construction operations.
Payment for dust control will not be made. Dust control is considered to be incidental and
no additional compensation will be permitted.
1.09 SUPERVISION
The Contractor will initiate, supervise and direct all work. The Contractor will be solely
responsible for the means, methods, techniques and procedures of construction. The
Contractor shall have an English speaking superintendent on the job at all hours, when
construction is in progress.
1.10 WORKING HOURS
Normal working hours shall be from 6:00 a.m. to 6:00 p.m. Monday through Friday, unless
requirements for a specific operation dictate otherwise.

1.11 CLEAN-UP
The Contractor shall execute daily clean-up to keep the project site and adjacent
properties free from accumulations of waste materials, rubbish, and windblown debris
resulting from construction operations, as well as provided on-site containers for the
collection of waste materials, debris, and rubbish. Waste materials, debris and rubbish
shall be removed and disposed of at an approved disposal area. Upon completion and
before making application for acceptance of the work, the Contractor is required to
completely clean the site as directed by the Owner and no additional compensation will
be made by the owner. Final acceptance of the work will not be made until the Contractor
has complied to the satisfaction of the Owner with this provision. Clean-up is considered
to be incidental and no additional compensation shall be permitted.
1.12 MAINTENANCE AND PROTECTION OF TRAFFIC
The Contractor shall provide all signing and personnel necessary for the maintenance
and protection of the traveling public and shall be responsible for all traffic control for the
duration of this project, in accordance with the requirements of the Owner and/or MAG
Specifications, as applicable. The Contractor shall be responsible for compliance with the
Manual on Uniform Traffic Control Devices (MUTCD), 2009 Edition and the Arizona
Supplement to the MUTCD, 2009 Edition, in accordance with the requirements or
conditions of the A.D.O.T. Right-of-Way Use Permit(s) issued for any/all construction
programs under this contract. Further, as/if required by said permit, the Contractor is
responsible for developing a traffic control plan for each site indicated on the permit and
must submit to and receive written approval of the traffic control plan from the A.D.O.T.
area Permits Supervisor prior to any construction activities at the site. The Contractor
shall provide, operate, and maintain equipment and personnel as required to expedite
public vehicular traffic flow and access in areas affected by construction operations. The
Contractor shall control construction personnel's private vehicular parking to preclude
interference with public and private traffic or parking.
1.13 REGULATORY REQUIREMENTS
Where required, the work shall conform to all applicable building, plumbing, mechanical,
and electrical codes. All equipment and facilities provided shall meet OSHA requirements
whether or not such requirements are specifically indicated or described in the contract
documents. The Contractor's attention is directed to OSHA C.F.R. Part 1926 Subpart P
for excavations. OSHA requires that all trenches over 5 feet deep in either hard and
compact or soft and unstable soil shall be sloped, sheeted, braced or otherwise
supported. The Contractor shall submit the method to be employed in these situations. A
"competent person" as defined by OSHA shall be designated to the Engineer if any
trenches are in excess of 5 feet in depth, and this person must be present during all
trenching operations. Such "competent person" is required by this contract to inspect the

work site at the end of each day for dangers to the public and to children tempted to play
at unsecured work sites.
1.14 SANITATION
The Contractor shall provide suitable sanitation facilities for the use of employees at the
construction site or make appropriate arrangements. Sanitation is considered to be
incidental and no additional compensation shall be permitted.
1.15 GUARANTEE
The Contractor shall guarantee all work against defects of material and workmanship for
the period of one year from the date of substantial completion.
1.16 MOBILIZATION
Quantities listed on the bid form and on the approved plans are estimates given solely for
the purpose of indicating the scope of work and comparing bids for unit price contracts.
The estimated quantities may not accurately reflect the proper measure of materials for
the Contractor to purchase. The Contractor shall make his/her estimate from the
construction plans to minimize shortages or excesses of materials. No payment will be
made for excess materials. After the contract is awarded, the quantities of work listed by
any pay items, may be increased or decreased a reasonable amount at the discretion of
the Owner, without in any way invalidating the unit bid price. The unit prices in the bid are
binding on the Contractor unless there is a gross error in the estimated quantities or scope
of work. The total cost of project improvements is to be paid for by the unit price listed in
the bid schedule. Items which have a basis for measurement and payment herein and
which are incidental to or required in the construction of the work but are not included as
items in the bid schedule shall be considered an integral part of the contract, and all labor,
materials, etc. required for such items shall be furnished by Contractor and the cost of
same included in the unit price bid. Unit price items, complete, in place, and ready for
use, shall be paid for at the unit price bid for the quantity actually installed unless these
Technical Specifications provide otherwise. Payment for materials are available for
inspection at the Contractor's job site yard, and for which invoices are present to the
Engineer. Any equipment and materials to be paid by the Owner must be stored at a site
which is fenced and secured. Above, on, or below ground obstructions, utilities, features,
or improvements which interfere with the work or which must be moved, removed, and/or
restored to accomplish the job are considered as incidental work for which separate
payment will not be made if separate bid items are not specifically given for such in the
Contract Documents. Lump sum items include all labor and materials required to provide
a complete and ready-to-use installation and will be paid for at the lump sum price bid
(provided the item is awarded and completed). The Owner reserves the right to delete