Resurfacing and repairs with asphalt concrete of various streets within the Town of Bedford

Agency:	Bedford town
State:	New York
Type of Government:	State & Local
NAICS Category:	237310 - Highway, Street, and Bridge Construction 238990 - All Other Specialty Trade Contractors
Posted Date:	Nov 26, 2025
Due Date:	Dec 19, 2025
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Bid Title:	Resurfacing and repairs with asphalt concrete of various streets within the Town of Bedford
Category:	Bids & RFPs
Status:	Open

Description:

NOTICE IS HEREBY GIVEN that sealed bids are requested for performing work for resurfacing and repairs with asphalt concrete of various streets within the Town of Bedford, NY for the year 2026 as described in the specification sheet and contract documents.

Bids will be received at the Office of the TOWN CLERK, TOWN OF BEDFORD, New York, 321 Bedford Rd. Bedford Hills, NY 10507 until 1.00 p.m. December 19, 2025, and are to be enclosed in a sealed envelope with a description of the above title on the outside of the envelope with the name of the person or persons making the same and their addresses, and addressed to the Town Clerk, 321 Bedford Rd., Bedford Hills, NY 10507. Said bid will be opened and read at or about 1.00 p.m., at the Town Hall on the above mentioned date.

Contract Documents may be examined, at no expense, at the link below between November 29, 2025 and December 19, 2025. Contractors that obtain Contract Documents from the Town’s website must notify the Town, by emailing

For security reasons, you must enable JavaScript to view this E-mail address., in order to be placed on the official Plan Holder List, to receive Addenda and other Bid correspondence.

Publication Date/Time:

11/26/2025 12:00 AM

Closing Date/Time:

12/19/2025 11:59 PM

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NOTICE IS HEREBY GIVEN that sealed bids are requested for performing work for resurfacing and repairs

with asphalt concrete of various streets within the Town of Bedford, NY for the year 2026 as described in the

specification sheet and contract documents.

Bids will be received at the Office of the TOWN CLERK, TOWN OF BEDFORD, New York, 321 Bedford

Rd. Bedford Hills, NY 10507 until 1.00 p.m. December 19, 2025, and are to be enclosed in a sealed

envelope with a description of the above title on the outside of the envelope with the name of the person or

persons making the same and their addresses, and addressed to the Town Clerk, 321 Bedford Rd., Bedford

Hills, NY 10507 said bid will be opened and read at or about 1.00 p.m., at the Town Hall on the above

mentioned date.

Contract Documents may be examined, at no expense, on the Town of Bedford’s website

(https://bedfordny.gov/Bids.aspx) between November 29, 2025 and December 19, 2025. Contractors that

obtain Contract Documents from the Town’s website must notify the Town, by emailing

Highway@bedfordny.gov, in order to be placed on the official Plan Holder List, to receive Addenda and

other Bid correspondence.

The following documents are attached:

1) INSTRUCTIONS TO BIDDERS

2) BID

3) SPECIFICATIONS

4) NON-COLLUSION STATEMENT

5) CONTRACT

The 2026 Budget for the Town of Bedford, NY road resurfacing is $1.1 million. It is intended that the

majority of these funds be spent on work under this bid, although that amount is not guaranteed.

Bids shall be made on the Bid Forms furnished with the Specifications. The Town of Bedford reserves the

right to reject any and all Bids, to waive any informality in any Bid, and to award the Contract to other than

the lowest Bidder if deemed in the best interest of the Town to do so. This contract is to remain in effect

from January 1, 2026 to December 31, 2026. However, if the Town of Bedford determines that it is in

the Town’s best interest, the contract will be extended each year (with the bid pricing / provisions so

provided by the vendor at the time of bid) until December 31, 2026 and each year thereafter for up to a

total of 4 years – i.e. December 31, 2030 (if mutually agreeable to both the Town of Bedford and the

Vendor awarded this contract.)

November 28, 2025

By Order of the Town Board

By Allie Whalen, Town Clerk

INSTRUCTIONS TO BIDDERS

Bids shall be made and received upon the following conditions:

1. Before bidding, Contractors are requested to fully examine the specifications.

2. Bidders are required to form their own judgment of the character of the work, by personal

examination of the specifications relating to the work.

3. Bidders are required to express in writing and also in numerals, the price for which they will

agree to execute and perform the various work stated.

4. The price so named is to cover the cost of furnishing all labor, material, and of performing all

the work under this contract, in accordance with the specifications and every expense

incidental to the execution of the work.

5. No deviation from the plans and specifications will be permitted, nor shall any extra

compensation be claimed or allowed beyond the prices named in the bid.

6. Bids that contain any omission, erasures, alterations, additions, or items not called for in

itemized Bid, or that contains irregularities of any kind, may constitute sufficient cause for

rejection of the bid. In case of any discrepancy in the price or amount bid in the Bid, the

price, as expressed in words, shall govern. All bids must be submitted in sealed envelopes

addressed to the Town Board, Bedford, New York, Westchester County, New York and be

clearly identified with: (1) Project Name, (2) Name of Bidder and Address. Bids shall be

signed with name typed below signature. The Bidder's seal, if a corporation shall be affixed

under the Bidder's signature. Telephone, Facsimile or Telegraphic Bids will not be accepted.

7. All Performance Bonds and Labor and Material Bonds must contain the following

requirements:

A. Signature of Attorney-in-Fact signing on behalf of sureties and for the Officer or

Owner signing on behalf of the Contractor/Vendor/Bidder and their names printed or

typewritten below their corresponding signature;

B. Notary Acknowledgement for the Attorney-in-Fact signing on behalf of sureties and

for the Officer or Owner signing on behalf of the Contractor/Vendor/Bidder, along with

bond(s) and Power of Attorney; and

C. All bonds must be from surety companies licensed to do business in the State of New

York, have a good history with respect to claims handling, and attach consent of surety.

8. The Bedford Commissioner of Public Works may make such investigations as he/she deems

necessary to determine the qualifications of the Bidder to perform the work and the Bidder

shall furnish information and data for this purpose as may be required. The Commissioner of

Public Works and the Town of Bedford reserves the right to reject any bid if the evidence

submitted by a Bidder, or the investigation of such Bidder, fails to satisfy the

Commissioner/Town, that such Bidder is properly qualified to carry out obligations of the

Contract and to complete the work contemplated therein within the time designated.

Fraudulent statements shall cause rejections of Bid and forfeiture of bid security.

The investigation of a Bidder will seek to determine whether the organization is adequate in

size, is authorized to do business in the jurisdiction where the project is located, has had

previous similar experience and where available equipment and financial resources are

adequate to assure Commissioner/ Town of Bedford that the work will be competed in

accordance with the terms of the Agreement. The amount of other work to which the Bidder

is committed may also be considered.

All Bidders shall be prepared to submit within five (5) days of Bedford Commissioner of

Public Works request, written evidence of such information and data necessary to determine if

Bidder is qualified to perform the work. Qualifications shall include a minimum of five (5)

previous projects involving similar construction work. The Contractor shall have a minimum

of 5 years of work experience of similar size and scope.

Technical capability and the ability to complete the project within the established time frame

will also be part of the evaluation criteria along with any special status the bidder may have

such as women-owned business and minority-owned business. Guidance on business

classifications can be found in the Federal Acquisition Regulations (FAR) Subpart 19.1.

In evaluating Bids, the Bedford Commissioner of Public Works will consider the

qualifications of only those Bidders that have submitted Bids are in compliance with the

prescribed requirements.

9. If the bid is accepted, the successful Bidder will enter into a contract for the work or the

goods, as the case may be, and will furnish an executed performance bond in the full amount

of the contract price as security for the faithful performance of the terms, covenants and

conditions of the contract and a labor and material bond in an equal amount of the full

payment of all persons performing labor or furnishing material in connection therewith. The

bonds shall have as surety thereon such surety company or companies as are acceptable to the

Town and are authorized to transact business in the State of New York.

Work shall be guaranteed against defects for 6 months from the date of completion of all

work in a calendar year. 5% retainage shall be held on all invoices for duration of 6 months

from the approval of the final project invoice to ensure proper completion of the work and the

6 month warranty. If warranty repairs are not made within one month of notification to the

Contractor, the Bedford Commissioner of Public Works shall have the right to make these

repairs and deduct them from the project retainage.

All bonds are subject to the approval of the Town Attorney of the Town of Bedford as to

adequacy, form and content.

10. All deposits will be returned to the unsuccessful Bidders and to the successful Bidder on the

execution of the contract and the furnishing of the required security.

11. The Town Board reserves the right to reject any or all bids submitted to it, to omit any item or

items, to waive any informality in a bid or to approve minor changes in specifications if

deemed advisable in the interests of the Town.

12. Upon acceptance of the bid, the successful Bidder shall execute a contract and furnish the

required security within seven (7) days from the date of mailing of said contract by the Town

of Bedford.

13. Where applicable, the contract will contain a provision that every mechanic, laborer and

workman employed in or about the work contemplated by the contract shall be paid not less

than the prevailing rate of wages and provided with not less than the prevailing supplements

as provided by Section 220 of the Labor Law of the State of New York.

14. All bids shall be in the prescribed form, and no other form shall be used. The prices must be

written in ink in words and also stated in figures, and any bid not in accordance with these

instructions or not on the blanks furnished, or containing bids not asked for, may be rejected.

Where separate prices are required for various items, it is understood that the Town Board

shall have complete discretion in awarding the contract as a whole or in part. Local and State

sales taxes shall not be included in the bid.

15. The details of the insurance requirements related to this bid are contained in the contract and

schedule thereto. All insurance as required hereunder shall run for the benefit of the Town of

Bedford.

16. The notice to Bidders, these instructions, the specifications, the bid and the non-collusion

statement shall be deemed to be part of the formal contract to be executed by the successful

Bidder.

Price Adjustment Clause: Since asphalt cement prices may fluctuate, and to adjust equally to compensate

for price fluctuations, bidder shall use the posted by NYSDOT (Average Posted Prices for Asphalt) for

November 2025 (i.e. $638.00 per ton) for the base price of asphalt cement at the time of their submission

of bid (or at the time the bid is renewed if the contract is extended.) In requesting payment the vendor shall

invoice the Town of Bedford for the number of tons at the bid price. An additional statement on the same

invoice form will designate the adjustment based on the percentage of asphalt cement in the particular mix.

This will be either and additional payment to the vendor or a credit to the Town if the asphalt cement cost

identified above is over or under the established base price. NYSDOT Standard Specifications NYSDOT

Average Posted Prices are available at: ttps://www.dot.ny.gov/main/business-center/contractors/construction-

division/fuel-asphalt-steel-price-adjustments?nd=nysdot. The adjustment shall be made by taking the

NYSDOT Average Posted Prices for Asphalt from the month the asphalt was installed and subtracting the

NYSDOT Average Posted Prices for Asphalt from November 2025. The difference shall be multiplied by

the percent of asphalt in the asphalt used. For example if the current month index is 500, the adjustment

is calculated as follows (current month index $500 - reference month index $461)*percent asphalt 6.2% /

100 = $2.42 increase.

In requesting payment the vendor shall invoice the Town of Bedford for the number of tons at the bid price.

An additional statement on the same invoice form will designate the adjustment based on the percentage of

asphalt cement in the particular mix. This will be either and additional payment to the vendor or a credit to

the Town if the asphalt cement cost identified above is over or under the established base price.

The Base Documentation of the price of asphalt will be submitted with invoices.

The 2026 Budget for the Town of Bedford, NY road resurfacing is approximately $1.1 million. This is an

estimated expenditure and is not guaranteed. Quantities in Column D of the itemized bid submission

portion of this document are estimated for bid purposes and are also not guaranteed. The bid shall be

awarded based on the total price at the last line of the itemized bid submission.

TOWN OF BEDFORD, NEW YORK

BID

FOR RESURFACING AND REPAIRS WITH ASPHALTIC CONCRETE OF VARIOUS STREETS

WITHIN THE TOWN OF BEDFORD FOR THE YEAR 2026

Company Name:

Address:

Date:

Phone Number:

Fax Number:

EMAIL ADDRESS (if applicable) __

____________________________________

1. Hereinafter called the Bidder, does hereby declare that they have carefully examined the

INSTRUCTIONS TO BIDDERS and the SPECIFICATIONS relating to the equipment, supplies or

work hereinafter described, the proposed CONTRACT and agrees to accept all the terms, conditions

and provisions contained therein.

2. The Bidder hereby agrees to furnish all the material to faithfully perform and execute the work of the

above matter, in accordance with the specifications relating thereto, and to furnish all the labor, tools,

implements, transportation and materials necessary and proper for the said purpose, at the price

named below for the various items of work. Asphalt shall be machined-laid, except where machine

cannot fit due to limited area. Only then will asphalt be applied by hand.

3. The Bidder agrees to provide all labor, material and equipment to complete the street pavement

resurfacing as specified in the specifications for the following unit costs.

This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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Resurfacing and repairs with asphalt concrete of various streets within the Town of Bedford

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