Request for Bid
City of Douglasville
Resurfacing Project (LMIG)
RFB 2020- 001(Resurfacing Project 2016 LMIG and 2017 LMIG Wrap -up)
The City of Douglasville is requesting competitive sealed bids for a paving project described as RFB
2020-001(Resurfacing Project 2016 LMIG AND 2017 LMIG Wrap-up) consisting of 0.85 miles of
plant mix resurfacing. Bid submission deadline is March 30, 2020 by 10:00 am. Bids will be opened
at 10:10 am at 6695 Church Street Douglasville, Ga. 30134 in Conference Room B at City Hall.
Sealed bids must be submitted on paper to ATTN: Sue Raajan, 6695 Church Street, Douglasville
GA 30134. The front of the sealed envelope of the bid must state the name of the bidder and the
project name and number: RFB 2020- 001 (Resurfacing Project 2016 LMIG and 2017 LMIG Wrap -up)
All bids must comply with all applicable general and special instructions. The City of Douglasville
reserves the right to reject any bid that is non-responsive or incomplete or to reject all bids. All bids must
be for completion of the entire project – any work intended to be subcontracted must be noted on the Bid
Sheet. Bids must include a completed E-verify Contractors and Subcontractors Affidavit and Contractor’s
Oath to be considered. All bidders shall comply with all statutory requirements for ethical bidding, and
with the Georgia Security Immigration Compliance Act.
Please note that there will not be a pre-bid meeting. All bids shall be quantity bids utilizing the
City’s bid form entitled Bid Sheet for pricing.
The project consists of approximately 0.85 miles of plant mix resurfacing. The streets to be
resurfaced is as follows:
Phase 1 to be complete by June 1, 2020
1 East Courthouse Sq
2 West Courthouse Sq
3 Spring Street
Phase II to be complete by September 1, 2020
4 Spring Street
The successful bidder shall complete the project in two phases with Phase I to be completed by June 1,
2020 and Phase II by September 1, 2020 after receiving the Notice to Proceed by the City.
Quantity bids shall state a price for all labor and materials, including the cost of payment bond and
performance bond. Bids shall be accompanied by a bid bond in an amount not less than 5% of the bid.
A performance bond and a payment bond, each in the amount of 100% of the contract sum and for
the term of the contract, will be required from the successful bidder. Bids may not be withdrawn for
a period of 60 days after the due date for receipt of bids.
The City hereby notifies all bidders that it will affirmatively ensure that in any contract entered into
pursuant to this advertisement, disadvantaged business enterprises as defined at 49 CFR Part 23 will be
afforded full opportunity to submit bids in response to this invitation and will not be discriminated against
on the grounds of race, color, national origin, sex, age, handicap/disabled in consideration for an award.
All anticipated federal, state and local permits have been obtained and all anticipated rights of way and
easements have been obtained.
All questions or requests for additional information must reference the above invitation name and
must be submitted by email by March 23, 2020, at 5:00 p.m., to email@example.com.
Questions and answers will be issued in the form of an addendum to all interested and will be
available on the city’s website (under RFPs/RFQs), www.douglasvillega.gov. No contact regarding
the project is permitted between any bidder and any other City staff or elected officials until after award,
except through the Finance Director’s office. Please email firstname.lastname@example.org with any
questions or concerns.
1. All bids must be delivered to the City of Douglasville, 6695 Church Street, Douglasville
Georgia 30134, no later than the time and date indicated above. Any Bid received after that
time will not be considered for award.
2. The City of Douglasville reserves the right to waive any and all technicalities, formalities or
irregularities. The City may reject the Bid of any vendor that has previously failed to perform
properly or complete on time, contracts of a similar nature with the City of Douglasville.
3. All bids must be submitted on the Bid Sheet attached to this invitation. All information
regarding consultant’s name, address, telephone and contact person must be provided.
4. All bids must be accompanied by a Certificate of Liability Insurance to include worker’s
compensation. Bids may be withdrawn by written or faxed request, provided such withdrawals
are received prior to the time and date of the opening. Prior to Notice to Proceed,
Contractor shall present a Liability Insurance Certificate naming the City of
Douglasville as an Additional Insured. Contractor shall be responsible for all injuries or
damages of any kind resulting from work, to persons or property.
5. All bids must be submitted with one original and two (2) copies, unless otherwise stated in
the Scope of Work.
Please note: The City of Douglasville encourages you to save paper. It is not necessary to
return this entire document with your response. Please return only the relevant pages on which
your company has included a response, along with other required documentation.
6. Invoicing for The City of Douglasville is Net 30 days. A valid W-9 form is required.
7. Required Submissions
a. All bids must be submitted with one original and two (2) copies and a thumb drive
containing an electronic copy of the bid, unless otherwise stated. All copies must
contain all required documents, pricing forms, Contractor’s Oath, the Contractors and
Subcontractors affidavits of compliance with the Georgia Security and Immigration
Act, a current occupational/business license, and a current, Corporate Certificate of
Existence, contact information for project manager, and valid Certificate of Liability
Insurance showing liability insurance coverage and to include workers’ compensation.
1. Construction Specifications:
a. Unless otherwise specified, all work shall be completed in accordance with
Georgia Department of Transportation Standard Specifications, Construction of
Transportation Systems, 2013 edition.
a. Regular working hours, including travel lane closures, are Monday through Friday,
7:00AM to 7:00 PM. Additional work times will be allowed but will require prior
approval from the City.
b. A 24-hour contact shall be provided to the City.
c. Prior to beginning the work, the contractor shall submit a job mix formula for
review and acceptance by the City.
d. All project requirements are contained in this Request for Bids.
e. The City reserves the right to add or delete street segments from the street list at its
3. Liquidated Damages
a. Liquidated Damages will be assessed at $500 per day for failure to substantially
complete the project within the contract duration.
4. Schedule of Work:
a. The Contractor shall submit a master schedule of work to be performed 5 business
days in advance of starting.
b. The Contractor shall submit weekly schedules outlining the streets to be paved that
5. Punch List
a. When the Contractor believes that the work is substantially complete, the Contractor
shall notify the City in writing. If the City deems the work to be substantially
complete, the City shall make a preliminary final inspection of the Project and shall
submit to the Contractor a list of items to be completed or corrected (the “Punch List”).
The Contractor shall complete all items on the Punch List within twenty-one (21)
calendar days from the date of issuance of the Punch List by the city. If the Contractor
is already in liquidated damages, as herein provided, prior to beginning the Punch list,
then liquidated damages will be postponed for the twenty-one (21) calendar days.
Once the twenty-one (21) calendar days expire after the Punch List is submitted to the
Contractor, liquidated damages will be assessed.
6. Asphalt Pavements
a. Paving and asphalt tackifier Coat treatment operations shall be trackless TAC to
minimize tracking onto existing pavement and surfaces
b. All cleanup must be completed within 24 hours after the final resurfacing course
operations are complete.
c. Upon completion of each street, any excess items which might be left over from
the construction related work shall be removed and disposed of properly by the
Contractor. The cost for such removal and disposal of such items will be included
in other unit price bid. No claims will be considered for extra compensation.
d. Areas to be patched shall be outlined with paint and inspected by the City prior to
commencement of construction activities.
7. Quantities Bidding
a. Bidding shall be in accordance with City of Douglasville Scope of Work and Bid
Sheet. Bids shall state a price for all labor and materials including the cost of
payment bond and performance bond, as well as unclassified site work, and shall
utilize unit/quantity pricing.
8. Traffic Control
a. The Contractor shall be responsible for maintaining traffic in a safe and efficient
manner in as per Section 107.07 – Public Convenience and Safety and
Section107.09 – Barricades and Danger, Warning and Detour Signs, in accordance
with Georgia Department of Transportation Standard Specifications, Construction
of Transportation Systems, 2013 edition.
9. Pavement Markings
a. All proposed pavement markings shall be installed within 2 weeks of completion
of paving the final surface course.
b. All pavement markings shall be thermoplastic.