2026 RESURFACING - ITB 2026-006

City of Tucker Invitation to Bid
ITB 2026-006
2026 RESURFACING
INVITATION: The City of Tucker, Georgia requests that interested parties submit bids for the 2026
Resurfacing Project. Bids will be accepted until the date and time listed below and will be awarded to the
lowest reliable bidder whose bid, conforming with all the material terms and conditions of the ITB, is the
lowest in price. Addenda and updates to this bid manual will be posted on the Georgia Procurement
Registry Website and the City of Tucker website http://tuckerga.gov/bids or may be requested by emailing
procurement@tuckerga.gov.
BID ACTIVITY SCHEDULE
Bid Issued March 3, 2026
Pre-Bid Conference N/A
Deadline for Questions March 17, 2026 at 1:00pm EST
Responses to Questions Posted (Addenda) March 20, 2026
Bid Deadline April 2, 2026 at 2:00pm EST
Award at Council Meeting (Tentative) May 11, 2026
Completion from Notice to Proceed 120 calendar days
SCOPE OF WORK: Refer to Exhibit A.
PRE-BID CONFERENCE: A pre-bid conference will not be scheduled for this project.
QUESTIONS: Submit all questions in writing to procurement@tuckerga.gov. Reference ITB 2026-006
in the subject line of the email.
ADDENDA: Responses to the questions received will be provided by addenda and will be posted on the
City website http://tuckerga.gov/bids and the DOAS/Georgia Procurement Registry Website. The
signed acknowledgement issued with each addendum must be submitted with the bid. It is the vendor's
responsibility to verify if any addenda were created.
SUBMITTAL REQUIREMENTS: Vendor shall submit ITB Response electronically to
procurement@tuckerga.gov so that is received no later than April 2, 2026 at 1:00pm EST with the subject
line "Submittal: ITB 2026-006". The email must contain the vendor's contact information. Submittals
should be one PDF file and named "<Company Name>.ITB 2026-006 Bid Submittal.pdf". The submittal
email will be opened to confirm receipt of the submittal; however, the attached PDF file will remain
unopened until the public opening.
BID OPENING: Bids will be publicly opened at City Hall located at 1975 Lakeside Parkway, Tucker,
GA, Suite 350 at 1:00pm EST on April 2, 2026.
BID SUBMITTALS: A listing of submittals received prior to the bid deadline will be posted on the City
website www.tuckerga.gov/bids following the opening of the bids.
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ITB 2026-006 2026 RESURFACING
SUBMITTAL DOCUMENT REQUIREMENTS:
1. Cost Proposal Form (Provided)
2. W-9 Form (Provided)
3. Certificate of Current Insurance
4. Notarized Contractor Affidavit (Provided)
5. Notarized Bid Bond Form (Provided)
6. Proposed List of Subcontractors Form (Provided)
7. Related Experience and References Form (Provided)
8. Acknowledgement of Addendum issued with each Addendum
9. Notarized Oath of Non-Collusion (Provided)
10. Contact Form (Provided)
All responses must be received electronically by the Bid Deadline. (Addenda will show any schedule
updates). No bids will be received orally, by phone, or by sealed paper documents. Only electronic bids
in accordance with submittal requirement instructions will be accepted. Late bids will not be considered.
Bids received after the bid deadline will be filed unopened. The City of Tucker reserves the right to reject
any and all bids or any part, to waive any formalities to make an award and to re-advertise in the best
interest of the City. The City reserves the right to consider past performance in determining the
responsibleness of bidders.
The city reserves the right to negotiate pricing and may, in its discretion, award a contract to the lowest
reliable bidder submitting the proposal.
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ITB #2026-006 2026 Resurfacing
ITB 2026-006 2026 Resurfacing
Exhibit A: Scope of Work
PURPOSE, INTENT AND PROJECT DESCRIPTION
The City of Tucker (City), requests that interested parties submit formal electronic bids for patching,
milling, and resurfacing of 29 streets. The complete scope, specifications, and other relevant
information for ITB 2026-006 2026 Resurfacing is available for download Georgia Procurement
Registry Website and the City of Tucker website http://tuckerga.gov/bids or may be requested by
emailing procurement@tuckerga.gov.
GENERAL CONDITIONS
The contractor shall execute the work according to and meet the requirements of the following:
* Georgia Department of Transportation (GDOT) Specifications, Standards, and Details.
* The Contract Documents including but not limited to the scope of work, plans, and specifications.
* City of Tucker ordinances and regulations.
* OSHA standards and guidelines.
* MUTCD Guidelines.
* Any other applicable codes, laws and regulations including but not limited to Section 45- 10-20
through 45-10-28 of the Official Code of Georgia Annotated, Title VI of the Civil Rights Act,
Drug-Free Workplace Act, and all applicable requirements of the Americans with Disabilities Act
of 1990.
The contractor will be responsible for providing all labor, materials, and equipment necessary to
perform the work. This is a unit price bid. Payment will be made based on the actual work completed.
The contractor is responsible for inspecting the jobsite prior to submitting a bid. No change orders will
be issued for differing site conditions.
The successful bidder must have verifiable experience at construction of similar projects in accordance
with these specifications. Bidder shall provide at least three examples and reference information
(including company name, project name, contact name, phone number and email address)
demonstrating experience successfully completing projects of similar scope.
5% retainage will be withheld from the total amount due the contractor until Final Acceptance of work
is issued by the City. The City will inspect the work as it progresses.
PROSECUTION AND PROGRESS
The Contractor will mobilize with sufficient forces such that all construction identified as part of this
contract shall be substantially completed by 120 calendar days. The contractor will be considered
substantially complete when all work required by this contract has been completed (excluding final
striping and punch list work).
Upon Notice of Award, the Contractor will be required to submit a Progress Schedule.
The normal workday for this project shall be 8:00AM to 7:00PM and the normal workweek shall be
Monday through Friday. Lane closures are allowed on collector streets (Lilburn Stone Mountain Road
and Britt Road) between the hours of 9:00AM and 4:00PM. The City will consider extended workdays
or workweeks upon written requests by the Contractor on a case-by-case basis. No work will be
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ITB #2026-006 2026 Resurfacing
allowed on national holidays (i.e. Memorial Day, July 4th, Labor Day, etc.).
The work will require bidder to provide all labor, administrative forces, equipment, materials and other
incidental items to complete all required work. The City shall perform a Final Inspection upon
substantial completion of the work. The contractor will be allowed to participate in the Final
Inspection. All repairs shall be completed by the contractor at contractor's expense prior to issuance
of Final Acceptance.
The contractor shall be assessed liquidated damages in the amount of $500.00 per calendar day for any
contract work (excluding punch list and permanent striping) that is not completed by 120 calendar
days. Liquidated damages shall be deducted from the 5% retainage held by the City. The contractor
will also be assessed liquidated damages in the amount of $500.00 per calendar day for not completing
any required Punch List work within 45 calendar days.
The contractor shall provide all material, labor, and equipment necessary to perform the work without
delay until final completion.
The contractor shall provide a project progress schedule by subdivision prior to or at the
preconstruction meeting. This schedule should accurately represent the intended work and cannot be
vague or broad such as listing every road in the contract.
The contractor shall submit a two-week advance schedule every Friday by 2:00p.m, detailing
scheduled activities for the following week.
PERMITS AND LICENSES
The contractor shall procure all permits and licenses, pay all charges, taxes and fees, and give all notices
necessary and incidental to the due and lawful prosecution of the work.
BONDING AND INSURANCE REQUIREMENTS
No bid may be withdrawn for a period of ninety (90) days after the time has been called on the date of
opening.
All bids must be accompanied by a Bid Bond of a reputable bonding company authorized to do
business in the State of Georgia, in an amount equal to at least five percent (5%) of the total amount
of the bid.
Upon Notice of Award, the successful contractor shall submit a Performance Bond payable to the City
of Tucker in the amount of 100% of the total contract price. The successful contractor shall also submit
a Payment Bond in the amount of 100% pursuant to O.C.G.A. 36- 91-70 and 90.
The contractor shall procure and maintain the following insurance policies:
1. Commercial General Liability coverage at their sole cost and expense with limits of not less than
$3,000,000 in combined single limits for bodily injury and/or property damage per occurrence,
and such policies shall name the City of Tucker as an additional named insured.
2. Statutory Workers Compensation and Employers Liability Insurance with limits of not less than
$1,000,000, which insurance must contain a waiver of subrogation against the City of Tucker and
its affiliates.
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ITB #2026-006 2026 Resurfacing
3. Commercial automobile liability insurance with limits of not less than $1,000,000 combined single
limit for bodily injury and/or property damage per occurrence, and such policies shall name the
City of Tucker as an additional named insured.
SUBCONTRACTING
The contractor shall not subcontract the complete Work, or any portion thereof, without prior written
approval. Any Contractor utilizing a subcontractor must submit a proposed list of subcontractors
(form provided) and upon contract award, shall provide a Notarized Subcontractor Affidavit (form
provided) for each subcontractor.
MATERIALS
Materials must come from GDOT approved sources. The contractor will be required to submit in
writing for approval a list of proposed sources of materials. When required, representative samples
will be taken for examination and testing prior to approval. The materials used in the work shall meet
all quality requirements of the contract. Materials will not be considered as finally accepted until all
tests, including any to be taken from the finished work have been completed and evaluated. Standard
Specification 106 - Control of Materials will be used as a guide. All materials will be tested according
to the GDOT Sampling, Testing, and Inspection Manual by an approved consultant/lab hired by the
contractor and approved by the City.
The City will inspect the work and provide materials testing if needed. All materials will meet
appropriate GDOT specifications. Materials quality control test types will meet GDOT specifications
at a frequency equal to or exceeding that set by those specifications. Contractor will be responsible for
replacing any work performed with material from rejected sample lot at no cost to the City.
PUBLIC NOTIFICATION
The contractor shall be responsible for installing variable message signs at each end of Lilburn-Stone
Mountain Road and Britt Road. These signs shall be placed at least one week prior to commencement
of work. Payment for this will be included in the item for Traffic Control. The contractor shall be responsible
for posting signs at subdivision entrances. City of Tucker SPLOST signs will be provided for these
postings. The City will be responsible for notifications to individual property owners.
EXISTING CONDITIONS / DEVIATION OF QUANTITIES
All information given in this ITB concerning quantities, scope of work, existing conditions, etc. is for
information purposes only. It is the Contractor's responsibility to inspect the project site to verify
existing conditions and quantities prior to submitting their bid. This is a Unit Price bid and no payment
will be made for additional work without prior written approval from the City. At no time will
Contractor proceed with work outside the prescribed scope of services for which additional payment
will be requested without the written authorization of the City.
The City reserves the right to add, modify, or delete quantities. The City may also elect to add or
eliminate certain work locations at its discretion. The Contractor will not be entitled to any adjustment
of unit prices or any other form of additional compensation because of adjustments
made to quantities and/or work locations. The contractor will be paid for actual in-place quantities
completed and accepted for pay items listed in the Bid Schedule. All other work required by this ITB,
plans, specs, standards, etc. but not specifically listed in the Bid Schedule shall be considered "incidental
work" and included in the bid prices for items on the Bid Schedule.
TRAFFIC CONTROL
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ITB #2026-006 2026 Resurfacing
The contractor shall, at all times, conduct their work so as to ensure the least possible obstruction of
traffic. The safety and convenience of the general public and the residents along the roadway and the
protection of persons and property shall be provided for by the contractor as specified in the State of
Georgia, Department of Transportation Standard Specifications Sections 104.05,
107.09 and 150. Signage, flagmen, safety vests, vehicle/equipment reflectivity, and other applicable
safety measures must be in place at all times.
Traffic, whose origin and destination is within the limits of the project shall be always provided ingress
and egress unless otherwise specified by the City. The ingress and egress include entrances and exits
via driveways at various properties, and access to the intersecting roads and streets. The contractor shall
maintain sufficient personnel and equipment (including flaggers and traffic control signing) on the
project at all times, particularly during inclement weather, to ensure that ingress and egress are safely
provided when and where needed.
Two-way traffic shall be always maintained, unless otherwise specified or approved by the City. In
the event of an emergency, the Contractor shall provide access to emergency vehicles and/or
emergency personnel through or around the construction area. Any pavement damaged by such an
occurrence will be repaired by the Contractor at no additional cost to the City.
The contractor shall furnish, install and maintain all necessary and required barricades, signs and other
traffic control devices in accordance with the MUTCD and DOT specifications, and take all necessary
precautions for the protection of the workers and safety of the public.
All existing signs, markers and other traffic control devices removed or damaged during construction
operations will be reinstalled or replaced at the contractor's expense, except as otherwise called for in
the plans. At no time will contractors remove regulatory signing which may cause a hazard to the
public. The Contractor shall, within 24 hours place temporary pavement markings (paint or removable
tape) to match existing pavement markings. No additional payment will be made for this work.
Payment for temporary pavement markings shall be included in the items for the permanent
thermoplastic markings.
PROTECTION AND RESTORATION OF PROPERTY AND LANDSCAPE
The contractor shall be responsible for the preservation of all public and private property, crops, fish
ponds, trees, monuments, highway signs and markers, fences, grassed and sodded areas, etc. along and
adjacent to the highway, road or street, and shall use every precaution necessary to prevent damage or
injury thereto, unless the removal, alteration, or destruction of such property is provided for under the
contract.
When or where any direct or indirect damage or injury is done to public or private property by or on
account of any act, omission, neglect or misconduct in the execution of the work, or in consequence
of the non-execution thereof by the contractor, he shall restore, at his/her own expense, such property
to a condition similar or equal to that existing before such damage or injury was done, by repairing,
rebuilding or otherwise restoring as may be directed, or she/he shall make good such damage or injury
in an acceptable manner. The contractor shall correct all disturbed areas before retainage will be
released.
ADJUSTING UTILITY STRUCTURES TO GRADE
All sewer manholes and water valves are to be adjusted by the DeKalb County Department of
Watershed Management. The contractor shall coordinate the required utility adjustments with the City
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ITB #2026-006 2026 Resurfacing
inspector. Contractor is responsible for repairing and replace existing driveway apron gutter ramps as
warranted if damaged during the paving operation.
THERMOPLASTIC PAVEMENT MARKINGS
This work shall include Thermoplastic Pavement Markings. Final (thermoplastic) pavement markings
shall be placed at least 15 calendar days but no more than 60 calendar days after placement of final
asphalt lift. These final pavement markings shall match the pre-existing markings including center
lines, lane lines, turn arrows, crosswalks, stop bars, etc. unless specifically directed otherwise by the
City. Final pedestrian crosswalk markings shall adhere to the latest standards. Pavement marking
materials shall meet GDOT standard specifications and be on the qualified products list. Temporary
pavement markings, where required, shall be included in the pay item for thermoplastic pavement
markings. There is no separate pay item for temporary pavement markings.
CLEANUP
All restoration and clean-up work shall be performed daily. Operations shall be suspended if the
contractor fails to accomplish restoration and clean-up within an acceptable period of time. Asphalt
and other debris shall be removed from gutters, sidewalks, yards, driveways, etc. Failure to perform
clean-up activities may result in suspension of the work. Milling operation shall be followed
immediately by clean-up at which the contractor is to provide power brooms, vacuum sweepers, power
blowers, or other means to remove loose debris or dust. Millings or asphalt debris is not to be swept
or blown off of the roadway. Do not allow dust control to restrict visibility of passing traffic or to
disrupt adjacent property owners. All pavement areas shall be clean and dry prior to placing tack coat,
asphaltic concrete or other materials.
SAFETY
Beginning with mobilization and ending with acceptance of work, the contractor shall be responsible
for providing a clean and safe work environment at the project site. The contractor shall comply with
all OSHA regulations as they pertain to this project.
SPECIAL CONDITIONS
1. No compaction tests will be required for the milling and overlay other than a proof roll.
2. All milled areas should be topped as soon as possible, generally by the next day.
3. All paving will require smooth transition joints at side streets.
4. For equipment drop off and storage, all equipment shall be stored on public property. This
includes: along one side of a street, in a cul de sac, or in public parking lot. These locations
should be coordinated and approved by the City Inspector prior to use.
5. The City has no facility for excess spoils. All removed or cleaned materials shall be hauled
off by the contractor. Costs for the removed material should be considered "incidental "and is
to be included in the price of the milling and asphalt pricing.
6. The Contractor is responsible for obtaining water meter from Dekalb County Watershed
Management for any hydrant and meter access.
7. Streets where tree roots are obstructing paving operations shall have said roots ground and
removed to ensure proper paving.
8. Patching depth will vary depending on the conditions determined by the City inspector. The
city and contractor will coordinate to identify patching areas to be marked at a minimum of
7.5'width so a milling machine can be used.
9. Tack coat is to be included in the unit pricing for asphalt. No line item is included for tack
coat.
10. Speed humps are to be milled and replaced in kind. The milling and replacement of the speed
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ITB #2026-006 2026 Resurfacing
humps is considered "incidental" and is to be included in the price of the milling and asphalt
pricing. See attached detail.
11. The use of a MTV (Shuttle Buggy) is not required.
12. All streets shall be milled 1.5" and receive 1.5" of 9.5mm asphalt except for the following:
a. Crestcliff Court: Mill 3"; Install 1.75" of 19 mm and 1.25" ff 9.5 mm
b. Spring Glen Dr: Mill 3 Inch (2x); Install 3" of 25 mm, 1.75" of 19 mm, and 1.25" of 9.5
mm
c. Lilburn Stone Mtn Road: Mill 3 "; Install 1.75" of 19mm and 1- 3/8" of 12.5 mm
d. Britt Road: Mill 3 "; Install 1.75" of 19mm and 1- 3/8" of 12.5 mm
e. Kanawha Drive: Mill 6"; deep patching with placement of 4" of 25 mm binder course
and 2" of 9.5 mm topping between Kanawha Trail and 1701 Kanawha Trail.
f. Chedworth Drive: Mill 6"; deep patching with placement of 4" of 25 mm binder course
and 2" of 9.5 mm topping between Chedworth Lane and 5096 Chedworth Drive.
13. Paving along Lilburn Stone Mountain Road and Britt Road shall include tying into all side
streets up to the end point of the curve radius. This should include the replacement of any
existing stop bars or crosswalks.
14. Residential driveway tie-ins: Contractor is not required to install new aprons where they do
not currently exist. Where there is existing concrete or asphalt in the gutter that is currently
serving as a driveway tie-in, Contractor is required to replace and/or repair existing driveway
apron ramps as warranted if damaged or milled during paving operations.
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