Residential Property Maintenance & Management

May 6, 2026
TO: All Potential Bidders
SUBJECT: Residential Property Maintenance & Management
RFP #26-049
Proposal Submission Deadline: May 14, 2026 @ 5:00 p.m.
ADDENDUM NO. 1
The items contained in this addendum are hereby incorporated into the specifications and proposal
documents for the above-referenced Request for Proposal. Proposers must acknowledge
receipt of this addendum on their proposal cover sheet and include a signed copy of this
document within their final submission. Note: Proposals must be received by the deadline above.
There will be no public opening of proposals. Submissions will be evaluated by the selection
committee, with an anticipated review period of approximately two weeks following the deadline.
QUESTIONS AND ANSWERS
1. What is the average number of work orders/month? Answer: Historically between 80 and
100 per month.
2. Average number of make-readies per year? Answer: Approximately five (5) per year.
3. What is the scope of a "Make-Ready"? Answer: The City's expectation for a "make-
ready" includes: trash-out, paint prep/painting, all necessary repairs
(plumbing/electrical/drywall), flooring repair/cleaning, final professional janitorial
clean, and a final quality inspection.
4. What are basic tenant responsibilities? Answer: Tenants are responsible for basic
housekeeping and light bulb replacement. However, as the Agency is tasked with
"Preventative Maintenance" per the RFP, the Agency is responsible for smoke alarm
battery and AC filter replacements during scheduled inspections.
5. Expectation for turnover time? Answer: Units must be "rent-ready" within 14 calendar
days of the Agency receiving access to the vacant unit.
6. Protocol for reporting tenant damage? Answer: The Agency must document damage via
photos and a line-item estimate within Propertyware. Once the repair is completed,
the Agency submits the cost for the City/Manager to back-bill the tenant.
F I N A N C E
P.O. BOX 447 ALBANY, GA 31702 | PHONE: 229.431.3211 | FAX: 229.431.2184 | www.albanyga.gov

7. Condition of properties? Answer: The units are generally well-maintained. There is no
known large-scale deferred maintenance.
8. Current maintenance provider? Answer: James Unlimited (General Contractor).
9. When will the address list be provided? Answer: See attached.
10.Are work orders filtered or direct? Answer: While the Property Manager oversees the
account, the Maintenance Agency must monitor Propertyware directly and
communicate with tenants for scheduling to meet the "timely response"
requirement.
11.Will the Agency have master keys? Answer: Yes. The successful Responder will be issued
master keys/codes for all properties to facilitate 24-hour emergency response.
12.Who handles move-out inspections? Answer: The Property Manager performs the formal
move-out inspection. However, the Maintenance Agency is required to conduct a
pre-turnover walk-through to confirm the scope of work and budget for the City's
approval.
13.Is there an inventory of materials? Answer: No. The Responder is responsible for
procuring all supplies, as stated in the RFP.
14.Is there a list of filter sizes? Answer: Not at this time. The successful Responder will
develop this inventory as part of the initial preventative maintenance cycle.
Ricky Gladney
Buyer
End of Addendum 1
CC:
Melinda Clemons, Property Manager DCED
April Mahone, Deputy Director, DCED
Attchments:
* Revised Price Proposal "Exhibit B"
* List of Property Addresses "Exhibit C"
F I N A N C E
P.O. BOX 447 ALBANY, GA 31702 | PHONE: 229.431.3211 | FAX: 229.431.2184 | www.albanyga.gov

EXHIBIT B: PRICE PROPOSAL FORM (REVISED)
RFP #26-049: Residential Property Maintenance & Management
Proposers must complete all fields. Rates must include all overhead, travel, and
mandatory Propertyware data entry.
1.MAINTENANCE LABOR RATES (HOURLY)
Applies to routine repairs, preventative maintenance, and administrative support.
Labor Category Standard Rate (M-F 8AM-5PM) Emergency/After-Hours
Lead Maintenance Tech __________ / hr ____________/hr
General Maint. / Janitorial __________ / hr ____________/hr
2.UNIT TURNOVER & FLAT-RATE SERVICES
Standardized costs for preparing vacated units for re-leasing. Standard turnovers must
include trash-out, paint prep/painting, repairs, flooring cleaning, and deep-clean.
Service Description Proposed Flat Fee
Standard Unit "Make-Ready" (Turnover) $__________ / unit
Initial Safety & Onboarding Inspection $__________ / unit
Preventative Maintenance Inspection $__________ / unit
3.PROCUREMENT & COORDINATION MARKUPS
Covers administrative costs for supplies and third-party specialty contractor
management.
Category Proposed Percentage Markup
Materials & Supplies Markup (Over cost) __________ %
Subcontractor Coordination Fee
__________ %
(for repairs over $2,500)
PROPOSER CERTIFICATION & ACKNOWLEDGMENT
By signing, the Proposer certifies rates are firm for one year and staff capacity meets
the 14-day turnover and 24-hour emergency response requirements.
Authorized Signature: __________________________________ Date: _______________
Printed Name/Title: ___________________________________________________________
Company Name: ______________________________________________________________
F I N A N C E
P.O. BOX 447 ALBANY, GA 31702 | PHONE: 229.431. 3211 | FAX: 229.431.2184 | www.albanyga.gov

INSTRUCTIONS FOR COMPLETING THE PRICE PROPOSAL FORM
Overview
The City seeks a transparent, all-inclusive pricing model. The rates provided in Exhibit
B shall be the sole basis for compensation. The City will not pay separate charges for
fuel, travel time, tool rentals (standard), or administrative overhead.
Section 1: Maintenance Labor Rates
* Standard vs. Emergency: Standard rates apply Monday-Friday, 8:00 AM to 5:00
PM. Emergency rates apply only to City-verified emergencies occurring outside
these hours or on City-observed holidays.
* Propertyware Entry: These hourly rates must incorporate the time required for
staff to document work, upload photos, and close out work orders in the
Propertyware system. No separate administrative or "clerical" fees will be
accepted.
Section 2: Flat-Rate Service Requirements
To provide consistent quality across the housing portfolio, bidders must use the
following definitions when calculating their flat-rate fees:
* Standard Unit "Make-Ready" (Turnover): This fee is a comprehensive "all-in"
labor price to bring a vacant unit to rent-ready status within 14 days. It must
include:
Trash-out: Removal of all debris/abandoned items to an off-site legal
o
disposal location.
Paint: Full professional paint prep (patching/sanding) and a minimum of
o
one coat of paint on all walls/trim.
Mechanical Check: Testing of all outlets, bulbs, faucets, and appliances.
o
Flooring: Professional steam cleaning of carpets or deep cleaning of hard
o
flooring.
Janitorial: "White-glove" cleaning of kitchens (inside
o
cabinets/appliances), bathrooms, windows, and baseboards.
* Preventative Maintenance Inspection: This fee covers a proactive walk-through
of an occupied unit. The price must include the labor to replace AC filters and
smoke alarm batteries (materials will be billed separately at the markup rate in
Section 3).
Section 3: Markups
* Materials: Applies to the actual wholesale/retail cost of parts (e.g., a water
heater or a faucet). Receipts must be provided with invoices.
* Subcontractor Coordination: This fee covers the Agency's time spent soliciting
the two required bids for large repairs (over $2,500) and supervising the third-
party contractor (e.g., a licensed roofer) while they are on-site.
F I N A N C E
P.O. BOX 447 ALBANY, GA 31702 | PHONE: 229.431. 3211 | FAX: 229.431.2184 | www.albanyga.gov

EXHIBIT C: CITY OF ALBANY RENTAL PROPERTY LIST
# Unit Address # Unit Address # Unit Address
1 215 Barton Ave 30 307 Gowan Ave 59 602 Medlock Ct
2 217 Barton Ave 31 432 Heard Ave 60 1310 Mobile Rd
3 304 Barton Ave 32 526 W Highland 61 1309 Montego Ct
4 317 Barton Ave 33 520 Holloway Ave 62 1309 Towering Pines
5 418 Carver Ave 34 522 Holloway Ave 63 600 Urghart Ave
6 421 Carver Ave 35 524 Holloway Ave 64 602 Urghart Ave
7 513 Carver Ave 36 526 Holloway Ave 65 608A Willard Ave
8 504 Cochran Ave 37 528 Holloway Ave 66 608B Willard Ave
9 508 Cochran Ave 38 2402 S Jackson St 67 215 Broadway 1-8
10 520 Cochran Ave 39 2404 S Jackson St 68 215 Broadway 9-16
11 610 Cedar Ave 40 407 Jefferies Ave 69 215 Broadway 17-24
12 612 Cedar Ave 41 409 Jefferies Ave 70 2206 Habersham 1-10
13 614 Cedar Ave 42 411A Jefferies Ave 71 2206 Habersham 11-30
14 616 Cedar Ave 43 411B Jefferies Ave 72 2206 Habersham 41-60
15 801 N Davis St 44 422 Jefferies Ave 73 1400 S Jeff. Bldg D
16 803 N Davis St 45 518 Jefferies Ave 74 1410 S Jeff. Bldg A
17 805 N Davis St 46 1300 S Jefferson St 75 1401 MLK Jr. Bldg C
18 633 Dorsett Ave 47 1302 S Jefferson St 76 1411 MLK Jr. Bldg B
19 635 Dorsett Ave 48 1304 S Jefferson St 77 243 Bonnyview Ave
20 637 Dorsett Ave 49 1306 S Jefferson St 78 245 Bonnyview Ave
21 839 Dorsett Ave 50 210 S Madison St 79 247 Bonnyview Ave
22 710 W First St 51 212 S Madison St 80 248 Bonnyview Ave
23 432 Gaines Ave 52 302 S Madison St 81 249 Bonnyview Ave
24 442 Gaines Ave 53 1301 MLK Jr. Dr 82 250 Bonnyview Ave
25 454 Gaines Ave 54 1303 MLK Jr. Dr 83 251 Bonnyview Ave
26 456 Gaines Ave 55 1305 MLK Jr. Dr 84 252 Bonnyview Ave
27 301 Gowan Ave 56 1307 MLK Jr. Dr 85 253 Bonnyview Ave
28 303 Gowan Ave 57 1309 MLK Jr. Dr 86 254 Bonnyview Ave
29 305 Gowan Ave 58 1311 MLK Jr. Dr
F I N A N C E
P.O. BOX 447 ALBANY, GA 31702 | PHONE: 229.431.3211 | FAX: 229.431.2184 | www.albanyga.gov

April 14, 2026
REQUEST FOR PROPOSAL
Residential Property
Maintenance & Management
Reference No. 26-049
The City of Albany, Georgia, is soliciting competitive sealed proposals from qualified firms to provide
Residential Property Maintenance & Management for its diverse housing portfolio. Proposals will
be received by the Procurement Division at 222 Pine Avenue, Suite 260, Albany, GA 31701,
until 5:00 p.m. on May 14, 2026. The term of the contract shall be for one (1) year, with the option
to renew for up to three (3) additional one-year terms at the City's sole discretion. The selected firm will
be responsible for comprehensive property operations, including 24-hour emergency maintenance, unit
turnovers, preventive inspections, and ensuring strict compliance with local building codes, health and
safety regulations, and federal housing standards.
Pre-Proposal Conference (non-mandatory) will be held at 10:00 a.m. on April 22, 2026, virtually
on Zoom to review requirements and answer questions. Firms are encouraged to submit all questions in
writing as well so that an addendum can be issued with all answers and information becoming part of
the solicitation. All prospective respondents are encouraged to attend. Zoom Link:
https://us06web.zoom. us/j/8150016881 S?pwd =EameMCaAxavrkUkbU9PIIFYST3UKIJ .1
Meeting ID: 815 0016 8815 Passcode: 519818
The City of Albany strongly encourages Small Business firms to participate in this RFP. All corporations
should provide corporate seal ( cover sheet) or an authorized digital signature, a copy of the Secretary of
State's Certificate of Incorporation and listing of the principles of the corporation with their response.
The City of Albany reserves the right to reject any and all responses and to waive technicalities as
deemed to be in the best interest of the City. The City of Albany reserves the right to request additional
information from a respondent(s) as deemed necessary to analyze responses.
For additional information, contact Ricky Gladney, Buyer at rgladney@albanyga.gov cc:
kross@albanyga.gov and jswilliams@albanyga.gov. The deadline for questions is 5:00 pm on April 30,
2026. Questions received after this deadline may not be answered. Replies of substance will be in the
form of written addenda and made available to all potential respondents.
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shua Williams, CPPB
rocurement Manager
FINANCE
P.O. BOX 447 ALBANY, GA 31702 I PHONE: 229.431.3211 I FAX: 229.431.2184 I www.albanyga.gov

CITY OF ALBANY
FINANCE DEPARTMENT
PROCUREMENT DIVISION
ALBANY, GEORGIA
INSTRUCTIONS TO PROPOSERS
These instructions will bind proposers to terms and conditions herein set forth,
1. The following criteria are used in determining which proposal is in the best interests of the city.
(a)The ability, capacity and skill of proposer to perform required service.
(b)Whether proposer can perform service promptly or within specified time.
(c)The character, integrity, reputation, judgment, experience and efficiency of proposer.
(d)The performance of previous contracts.
(e)The suitability of equipment or material for City/County use.
(f)The ability of proposer to provide future maintenance and parts service.
2. Payment terms are Net 30 unless otherwise specified. Favorable term discounts may be offered and will be
considered in determining best proposer if they are deemed advantageous to the City.
3. All requested information should be included in submittal package. All desired information must be signed and
included for your proposal to receive full consideration. Failure to submit any required form will be cause
for proposal to be rejected as non-responsive.
4. All questions, inquiries and requests for clarification shall be directed to Procurement.
5. For multi-year contracts the following clauses pursuant to OCGA 36-60-13 apply: (1) The contract shall
terminate absolutely and without further obligation on the part of the City or County at the close of the calendar
year in which it was executed and at the close of each succeeding calendar year for which it may be renewed;
(2)The contract may provide for automatic renewal unless positive action is taken by the City or County to
terminate such contract, and the nature of such action shall be determined by the City or County and specified
in the contract; (3) The contract shall state the total obligation of the City or County for the calendar year of
execution and shall further state the total obligation which will be incurred in each calendar year renewal term, if
renewed; and (4) The contract shall provide that title to any supplies, materials, equipment, or other personal
property shall remain in the vendor until fully paid for by the City or County.
6. Quote all prices F.O.B. Albany or our warehouse or as specified in proposal documents.
7. Each proposal shall be clearly marked on the outside of the package as a Sealed Proposal.
8. Proposal must be received and stamped by the Procurement Office before time stipulated in proposal
documents. No responsibility will attach to any City representative or employee for premature opening of
proposal not properly addressed or identified.
9. Proposals received late will not be accepted, and the City will not be responsible for late mail delivery.
10. Should a proposal be misplaced by the City and found later it will be considered.
11. Proposals requiring bid security will not be read or considered if security is not enclosed. Security may be in
the form of cash, certified check, cashier's check or Surety Bond issued by a Surety Company licensed to
conduct business in Georgia.
12. All proposers must be recognized as authorized dealers in the materials or equipment specified and be
qualified to advise in their application or use. A proposer at any time requested must satisfy the Procurement
Office and City Commission that he has the requisite organization, capital, plant, stock, ability and experience
to satisfactorily execute the contract in accordance with the provisions of the contract in which he is interested.
13. Any alterations, erasures, additions or omissions of required information or any changes of specifications, or
cost schedule are done at the risk of the proposer.
14. When requested, SAMPLES will be furnished free of expense, properly marked for identification and
accompanied by list where there is more than one sample. The City reserves the right to mutilate or destroy
any samples submitted whenever it may be in the best interests of the City to do so for the purpose of testing.
15. City will reject any material, supplies or equipment that do not meet the specifications, even though proposal
lists the trade name or names of such materials on the price quotation form.
16. The unauthorized use of patented articles is done entirely at the risk of the successful proposer.
17. The ESTIMATED QUANTITY given in the specifications or advertisement is for the purpose of seeking a
proposal. The City may purchase more or less than the estimated quantity, and the vendor must not assume
that such estimated quantity is part of the contract.
18. Only the latest model equipment as evidenced by the manufacturer's current published literature will be
considered. Obsolete models of equipment not in production will not be acceptable. Equipment shall be
composed of new parts and materials. Any unit containing used parts or having seen any service other than the
necessary tests will be rejected. In addition to the equipment specifically called for in the specifications, all
equipment catalogued by the manufacturer as standard or required by the State of Georgia shall be furnished
with the equipment. Where required by the State of Georgia Motor Vehicle Code, vehicles shall be inspected
and bear the latest inspection sticker of the Georgia Department of Revenue.
Residential Property Maintenance & 2
Management RFP #26-049

19. The successful proposer on motor vehicle equipment shall be required to furnish with delivery of vehicle,
Certificate of Origin and Georgia vendors shall provide Georgia Motor Vehicle form MV1.
20. Proposers are responsible for examining the location of the proposed work or delivery and determining, in their
own way, the difficulties, which are likely to be encountered in the prosecution of the same.
21. All materials, equipment and supplies shall be subject to rigid inspection, under the immediate supervision of
the Procurement Officer and/or the Department to which they are delivered. If defective material, equipment or
supplies are discovered, the contractor, upon being instructed by the Procurement Officer, shall remove, or
make good such material, equipment or supplies without extra compensation. It is expressly understood and
agreed that the inspection of materials by the City will in no way lessen the responsibility of the contractor or
release him from his obligation to perform and deliver to the City sound and satisfactory materials, equipment
or supplies. The proposer agrees to pay the cost of all tests on defective material, equipment or supplies or
allow the cost to be deducted from any monies due him by the City or County.
22. Unless otherwise specified by the procurement officer all materials, supplies or equipment quoted herein must
be delivered within thirty (30) days from date of notification or exception noted on price quotation sheet.
23. A contract will not be awarded to any corporation, firm or individual who is, from any cause, in arrears to the
City/County or who has failed in any former contract with the City/County to perform work satisfactorily, either
as to the character of the work, the fulfillment of the guarantee, or the time consumed in completing the work.
24. Reasonable grounds for supposing that any proposer is interested in more than one proposal for the same item
will be considered sufficient cause for rejection of all proposals in which he/she is interested.
25. Unless otherwise specified the City reserves the right to award each item separately or on a lump sum basis,
whichever is in the best interest of the City/County.
26. The City reserves the right to waive any minor discrepancies, reject any or all proposals, and to purchase any
part, all or none of the services, materials, supplies or equipment specified.
27. Failure of the proposer to sign the offer or have the signature of any authorized representative or agent on the
proposal will be cause for rejection of the proposal. Signature must be written in ink.
28. Any proposer may withdraw his proposal at any time before the time set for opening of proposals. No proposal
may be withdrawn without cause in the 60-day period after proposals are opened.
29. It is mutually understood and agreed that if any time the Procurement Officer shall be of the opinion that the
contract or any part thereof is unnecessarily delayed or that the rate of progress or delivery is unsatisfactory, or
that the proposer is willfully violating any of the conditions or covenants of the agreement, or is executing the
same in bad faith, the Procurement Officer shall have the power to notify the aforesaid proposer of the nature of
the complaint. Notification shall constitute delivery of notice, or letter, to address given in proposal. If after three
working days of notification the conditions are not corrected to the satisfaction of the Procurement Officer, he
shall thereupon have the power to take whatever action he may deem necessary to complete the work or
delivery herein described, or any part thereof, and the expense thereof, so charged, shall be deducted from any
paid by the City out of such monies as may become due to the said proposer, under and by virtue of this
agreement. In case such expense shall exceed the last said sum, then and in that event, the bondsman or the
proposer, his executors, administrators, successors, or assigns, shall pay the amount of such excess to the
City on notice by the Procurement Officer of the excess due.
30. If the proposer proposes to furnish any item of a foreign make or product, he should write "Foreign" together
with the name of the originating country opposite such item on proposal.
31. Any complaint from proposer relative to the Request for Proposals or any attached specifications should be
made prior to the time of opening of proposals, otherwise such complaint cannot be properly considered.
32. Contracts may be cancelled by the City/County with or without cause with 30-day written notice.
33. All Corporations should provide the corporate seal, a copy of the Secretary of State's Certificate of
Incorporation, and a listing of the principals of the corporation with the bid/proposal.
34. All bidders/proposers should provide their tax identification number with the bid/proposal.
35. The Board of Commissioners passed a local preference ordinance on January 27, 2015. Where
applicable, this ordinance will govern. Local preference will not be a basis of award for projects that are
federally funded.
36. The proposer shall secure all permits, license certificates, inspections (permanent and temporary) and
occupational tax certificate, if applicable, before any work can commence. Proposer as well as any and all
known subcontractors must possess or will be required to obtain a City of Albany Occupational Tax Certificate
or Registration.
37. Prior to submitting proposal, check website at www.albanyga.gov or call the Procurement Office at 229-
431-3211 for any subsequent addendums.
PROCUREMENT FORM - Revised 4/20/2018
Residential Property Maintenance & 3
Management RFP #26-049

CITY OF ALBANY
Residential Property
Maintenance & Management
GENERAL INFORMATION
RFP #26-049
1. Submission Instructions:
Proposers must submit their responses in the following format to ensure a fair and compliant
evaluation. Failure to separate the Cost Proposal from the Technical Proposal may result in
disqualification.
Hard Copy & Digital Requirements:
* One (1) Original: A complete technical proposal on company letterhead, clearly marked
"ORIGINAL," featuring the wet signature of an authorized official.
* Five (5) Printed Copies: Duplicate copies of the technical proposal (without pricing).
* One (1) USB Flash Drive: A digital version of the technical proposal (without pricing) in PDF
format and a PDF copy of the "COST PROPOSAL".
* One (1) Separately Sealed Envelope: Labeled "COST PROPOSAL" containing the firm's pricing and
rate schedules.
Packaging and Labeling:
* All items must be enclosed in a single, sealed master envelope or box. The outside of the
package must be clearly marked with your company information and as follows:
RFP #26-049: Residential Property
Maintenance & Management
Delivery Address:
Proposals must be delivered to the following address no later than the date and time specified in the
Procurement Schedule:
CITY OF ALBANY
PROCUREMENT DIVISION
222 PINE AVENUE, SUITE 260
ALBANY, GEORGIA 31701
2. Proposals must be received no later than 5:00 P.M. May 14, 2026, at the City of Albany Procurement
Office, 222 Pine Avenue, Suite 260, Albany, Ga. 31701. Sealed responses may be hand delivered
or mailed to the above listed address. SEALED SUBMITTALS MUST BE DELIVERED IN WRITING
AND DIGITAL FORMAT AS SPECIFIED IN SECTION 1. VERBAL RESPONSES ARE NOT
ACCEPTABLE. The City of Albany assumes no responsibility for submittals received after the advertised
deadline or at any office or location other than that specified herein, whether due to mail delays,
courier mistake, mishandling, or any other reason. If submittals are delivered by other than hand
delivery, it is recommended that the respondent verify delivery. Any submittal received after the
specified time and date will not be considered and will be returned unopened to the firm.
3. The contact person for this RFP is Ricky Gladney, Buyer, at rgladney@albanyga.gov. Explanation(s)
desired by proposer(s) regarding the meaning or interpretation of this RFP must be requested from the
Procurement office, in writing, as is further described below.
4. Proposers are advised that from the date of release of this RFP until award of the contract, NO contact
with the City of Albany personnel related to this RFP is permitted, except as authorized by
the Procurement office. Any such unauthorized contact may result in the disqualification of the
proposer's submittal.
5. Requests for additional information or clarifications must be made in writing no later than the date
specified in the RFP. The request must contain the proposer's name, address, phone number, and email
Residential Property Maintenance & 4
Management RFP #26-049

address. Email questions to rgladney@albanyga.gov; cc: kross@albanyga.gov and
jswilliams@albanyga.gov.
6. The Procurement Office will issue responses to inquiries and any other corrections or amendments it
deems necessary in written addenda issued prior to the Proposal Due Date. Proposers should not rely
on any representations, statements or explanations other than those made in this RFP or in any
addendum to this RFP. Where there appears to be a conflict between the RFP and any addenda issued,
the last addendum issued will prevail.
7. Proposers are responsible for ensuring they have received all addenda. Before submission, please verify
the final count with the designated contact person. State the total number of addenda received on your
cover sheet and include a signed copy of each with your proposal.
8. Proposals received after the Proposal Due Date and time are late and will not be considered. The
proposer may withdraw his/her submitted proposal by providing a written request to the Procurement
Division before the stipulated closing date and time. Withdrawal of your proposal will not cause
prejudice or interfere with the right of the proposer to submit a new proposal, provided the latter is
received by the predetermined date and time provided herein. No proposal may be withdrawn for a
period of sixty (60) days following the stipulated closing date.
The City of Albany may, at its sole and absolute discretion, reject any and all, or parts of any and all,
proposals; re-advertise this RFP; postpone or cancel, at any time, this RFP process; or waive any
irregularities in this RFP or in the proposals received as a result of this RFP.
All expenses involved with the preparation and submission of proposals to the City, or any work
performed in connection therewith, shall be borne by the proposer(s). No payment will be made for any
responses received, or for any other effort required of or made by the proposer(s) prior to
commencement of work as defined by a contract approved by the City of Albany Board of
Commissioners.
9. Proposers may be required to give oral presentations in support of their proposals or to exhibit or
otherwise demonstrate the information contained therein.
10. Proposers may take exceptions to any of the terms of this RFP unless the RFP specifically states where
exceptions may not be taken. Should a proposer take exception where none is permitted, the proposal
may be rejected as non-responsive. All exceptions taken must be specific, and the Proposer must
indicate clearly what alternative is being offered to allow the City a meaningful opportunity to evaluate
and rank proposals.
Where exceptions are permitted, the City shall determine the acceptability of the proposed exceptions
and the proposals will be evaluated based on the proposals as submitted. The City, after completing
evaluations, may accept or reject the exceptions. Where exceptions are rejected, the City may request
that the Proposer furnish the services or goods described herein or negotiate an acceptable alternative.
No proposal shall be accepted from, nor will any contract be awarded to, any proposer who is in arrears
to the City of Albany upon any debt, fee, tax or contract, or who is a defaulter, as surety or otherwise,
upon any obligation to the City, or who is otherwise determined to be irresponsible or unreliable by the
City of Albany.
The City of Albany may award a contract on the basis of information received without the RFP moving
through all three phases described in the Selection Process section of the RFP. Therefore, each proposal
phase should contain a proposer's best presentation of its position to serve.
Residential Property Maintenance & 5
Management RFP #26-049