Residential LEAD Reduction Services and Water Heater Replacement - Grand Rapids

PURCHASING DIVISION
Joni Laming, Manager
(616) 632-7720
purchasing@kentcountymi.gov
SOLICITATION
Solicitation Type Bid
Solicitation Number 6513
Description Residential LEAD Reduction Services and Water Heater
Replacement - Grand Rapids
Date of Issuance 4/24/2026
Inquiries Deadline Date & Time (local) 5/12/2026, 2 PM
Due Date & Time (local) 5/14/2026, 2 PM
Pre-Submission Conference Yes: Mandatory On-Site (attendance & sign in required)
Conference Date & Time (local) 5/7/2026 11:00 AM
Buyer Name Okke
INTRODUCTION
The Kent County Purchasing Division is soliciting bids for Residential LEAD Reduction Services at 1035
Cogswell St. NW, Grand Rapids, MI 49544.
This solicitation includes lead-based paint activities and requires lead safe work practices. To perform
lead abatement work in Michigan, professionals must hold a Lead Abatement Firm certification. Each
firm must employ at least one Lead Abatement Supervisor and as many Lead Abatement Workers as
necessary. Respondent must submit verification of active State of Michigan Lead Abatement Firm
certification with response to this solicitation to be considered.
The attached Lead Inspection and Risk Assessment (LIRA) Report identifies known lead-based paint
hazards associated with this property. The attached Work Write-Up specifies which lead-based paint
hazards are to be addressed for this project, and prescribes the use of abatement methods, interim
controls, or a combination of both. A lead clearance examination is required for impacted work area(s)
following completion of lead-based paint activities to determine that lead-based paint activities are
complete and that no settled dust-lead hazards or soil-lead hazards, if applicable, exist in the work area.
Clearance examination to be performed by the third-party that completed the LIRA. This project may
not address all lead-based paint hazards identified on the LIRA.
A lead abatement firm conducting lead-based paint abatement in Michigan must notify the Michigan
Department of Health and Human Services (MDHHS) of that activity not less than three (3) business days
prior to start of the work using the MDHHS Notification of Lead Abatement Activity form found at:
https://www.michigan.gov/mileadsafe/professionals/resources. A copy of this form must also be
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submitted to Kent County immediately after submission to MDHHS. *This form is not required for
projects completed using only interim controls.
For lead abatement projects, the following documents are required to remain on-site throughout the
duration of the project:
* Lead Inspection and Risk Assessment (LIRA) Report
* Work Write-Up (Scope of Work) and any approved change orders
* Occupant Protection Plan, as approved by Kent County prior to activity
BID OPENING
The sealed submissions will be publicly opened and read aloud by the Kent County Purchasing Division.
Kent County Purchasing Division will conduct public openings via teleconference. Click here to join the
public opening.
SCOPE
Dimensions, if furnished, are for general reference only and should be verified by Respondent.
Kent County will award and contract for the goods and services in this Solicitation in an efficient and
timely manner. In no event will notification of award be more than 45 days from the date of submission.
The Kent County Standard Submission Terms posted on the Bid Opportunities page of the Kent County
Purchasing Division website are incorporated by reference and shall be deemed to have the same force
and effect as if fully set forth herein.
INQUIRIES
Any and all communication regarding this Solicitation shall be on the Kent County Purchasing Division
Inquiry Blog via the Bid Opportunities page or during pre-proposal meetings. Kent County reserves the
right to determine the response format or not respond, at its sole discretion.
MANDATORY PRE-SUBMISSION ON-SITE CONFERENCE
Conference Date 5/7/2026
Conference Time (local) 11:00 AM
Location 1035 Cogswell St. NW, Grand Rapids, MI 49544
A mandatory pre-submission conference is scheduled for this Solicitation. Attendee should arrive a
minimum of 5 minutes before the conference scheduled date and time to sign-in. Attendee will not be
allowed to sign in after the conference has commenced at mandatory meetings and is disqualified
from participating in this Solicitation.
The conference provides equal opportunity to seek clarifications and inspect the location (if applicable).
Attendee shall have fully reviewed all Solicitation documents and correspondence prior to the
conference. Attendee is responsible for taking meeting notes and shall be an employee or authorized
reseller of the Respondent with requisite knowledge, skill, and abilities to participate.
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LICENSING AND CODE COMPLIANCE
All materials and methods of construction related to work performed on this project must comply with
locally adopted code requirements and must meet with the approval of local code enforcement officials.
Contractor shall obtain, pay for and post on site all permits and licenses necessary to complete this
project. Contractor and subcontractors must have current Michigan Residential Builders License, trade
specific license or certifications as required by the State, County and/or local government. A copy of
contractor license(s) and/or certifications necessary to complete this project to be provided with Bid
Response or previously on file with Kent County to be considered.
REDUCTION OF LEAD HAZARDS CONTRACT ADENDUM
Respondent must sign and return with Bid Proposal the Reduction of Lead Hazards Contract Addendum
(Appendix A) to acknowledge their obligations related to lead-based paint activities.
CONTRACTING WITH SMALL BUSINESSES, MINORITY BUSINESSES, WOMEN'S BUSINESS ENTERPRISES,
VETERAN-OWNED BUSINESSES, AND LABOR SURPLUS AREA FIRMS
Bidders are encouraged to establish delivery schedules and divide total requirements, when
economically feasible, into smaller tasks or quantities to permit maximum participation by small
businesses, minority businesses, women's business enterprises, veteran-owned businesses, and labor
surplus area firms. 2CFR 200.321. Kent County encourages bidders to use small business associations,
minority business development groups, and local organizations when soliciting potential subcontractors
for this project.
FEDERAL SYSTEM FOR AWARD MANAGEMENT (SAM)
Each Contractor and sub-contractor(s) shall maintain an active Unique Entity ID (UEID) with the Federal
SAM registry (https://www.sam.gov) at all times during the project. Contractor must provide list of all
sub-contractors, contact details, and active UEID to Kent County following award. Contractor must
provide proof contract has initiated or completed the registration of the assigned UEID within seven (7)
days of Bid closing. If sufficient proof is not received within seven (7) days of Bid closing, Kent County
may deem Contractor's bid Non-Responsive. Projects will not be awarded until UEID registration is
complete.
PROJECT SIGNAGE
A project sign is to be installed in a prominent and accessible location at the project work site to inform
the public of project activity. The project sign is to be maintained in good condition throughout the
entire construction period. Format and size requirements are to be provided by Kent County. (See
Appendix B - Project Sign)
MATERIAL AND WORKMANSHIP WARRANTY REQUIREMENTS
Materials installed and work performed shall have a minimum one-year Respondent warranty from the
date of final acceptance of the work by the Homeowner and Kent County. In addition, all
equipment/materials shall consist of the original manufacturer warranty which shall be transferred to
the Homeowner upon final acceptance. Warranties shall include, at minimum, warranties against
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defects in design, materials, and workmanship. Labor and shipping costs for the replacement of
defective material will be borne by the Respondent for the duration of the warranty period. The
Respondent agrees that, regardless of statements to the contrary, he/she will not disclaim either the
warranty of merchantability or the warranty of fitness for a particular purpose.
FUNDING SOURCE
This Project may be funded, in whole or in part, by funds received through a federal grant requiring
compliance with the Federal Uniform Guidance rules in 2 CFR Part 200. Respondent shall warrant and
certify that, in the performance of the resultant agreement, it has complied with or will comply with all
applicable statutes, rules, regulations and orders of the United States, including laws and regulations
pertaining to labor, wages, hours and other conditions of employment. Contract requirements include,
but are not limited to, the Federal Funded Contract Requirements for construction as provided at:
https://www.kentcountymi.gov/DocumentCenter/View/1550/Federal-Funded-Contract-Requirements-
PDF
INSURANCE
Respondent shall procure and maintain insurance that complies with County of Kent Insurance
Requirements listed at: https://www.kentcountymi.gov/DocumentCenter/View/1551/Insurance-
Requirements-PDF
Kent County further requires Respondent procure and obtain Environmental/Pollution Liability as set
forth below:
Environmental/Pollution Liability - Coverage for all pollution and environmental including lead hazard
control work, with Contractor's Pollution Liability and Pollution Legal Liability coverage, where
applicable, with limits of liability not less than $1,000,000 per occurrence and aggregate. Coverage shall
include, but not limited to, loading/unloading, transportation, storage, and removal of all hazardous
waste/material. If this policy is claims made form, then the contractor shall be required to keep the
policy in force, or purchase "tail" coverage, for a minimum of 3 years after the termination of this
contract. The Kent County shall be named as additional insured, by way of endorsement, on said
coverage.
REFERENCES
Provide 3 references of current/past customers who can verify the quality of products and/or services of
similar size and scope your company provides. References may not include any current/past Kent County
employees.
INVITATION FOR BID/RFQ SUBMISSION
Complete submissions must be received in the Kent County Purchasing Division on or before the due
date/time specified by the designated clock (local time). Late, faxed, or emailed responses will NOT be
considered.
Submissions may be submitted electronically on the Bid Opportunities page of the Kent County
Purchasing Division's website. Respondent must include a complete submission as 1 non-password
protected PDF document.
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Respondent shall submit its response using the Work Write-Up Form provided with this solicitation
posted on the Bid Opportunities page of the Kent County Purchasing Division's website. Click the Submit
Online icon to submit electronically or to print the Submission Form.
The time required to upload a submission may vary. Respondent assumes all risks associated with
electronic submission, including all technological difficulties, and deems the County and its service
provider harmless and without fault. Successful electronic submissions are confirmed via Respondent's
email. Respondent shall view the link in the confirmation email to determine accuracy prior to due
date/time.
Submissions that deviate from the Solicitation specifications will only be considered if the deviations are
clearly detailed and noted within the submission. In case of a dispute regarding the true intent and
meaning of the specifications, Kent County's interpretation will prevail. When a Solicitation states no
alternates, no deviations are permitted.
Kent County is not liable for cost incurred prior to award. A submission shall constitute an irrevocable
offer for a period of 45 days from the due date/time. In the event the notification of award is not made
within 45 days from the due date/time, the Respondent may withdraw or provide a written extension of
their submission.
Submissions may only be withdrawn by written request if the request is received before the due
date/time. Withdrawals after opening shall be subject to Kent County Fiscal Policy - Centralized
Purchasing 5(i)(2).
NO BID
Please provide feedback if you are electing not to participate in this Solicitation.
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Docusign Envelope ID: E5DD06D8-DD3D-4790-9AC1-7E7841037D76
Work Write Up
LEAD HAZARD REDUCTION
Dated: 4/02/2026
CUSTOMER INFORMATION
K - Morrin, Mitzy
1035 Cogswell St Nw, Grand Rapids, MI 49544
PREPARED BY
david.zeyl@kentcountymi.gov
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Docusign Envelope ID: E5DD06D8-DD3D-4790-9AC1-7E7841037D76
Location: GENERAL REQUIREMENTS
LEAD HAZARD REDUCTION Quantity Units Total
1 - PERMITS
(Specification ID:77.00100 Estimated Qty:0)
Contractor shall obtain, pay for, and post on-site all permits on behalf of owner that are necessary to complete
this project as required by the State, County and local government.
--- Copy of approved permit must be provided to Kent County upon project completion.
Location: ENTRY 1 - EXTERIOR
LEAD HAZARD REDUCTION Quantity Units Total
2 - INTERIM CONTROL - PREPARE & PAINT WINDOW 1 EA
COMPONENTS - SIDE A
(Specification ID:77.00000 Estimated Qty:1)
Wet scrape loose, peeling, blistering and flaking paint from wood window sashes, jamb, casing, sill, stool and
related components, per LIRA, to remove deteriorated lead-based paint. Prepare all surfaces prior to painting.
Fill holes and cracks. Caulk all seams. Prime and apply two coats of paint. Homeowner to select color.
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Docusign Envelope ID: E5DD06D8-DD3D-4790-9AC1-7E7841037D76
Location: BATH 5
LEAD HAZARD REDUCTION Quantity Units Total
3 - ABATEMENT - WINDOW--REMOVE AND REPLACE--VINYL 1 EA
LOW E DBL HNG DBL GLZ ENERGY STAR - W/TRIM
(Specification ID:77.00160 Estimated Qty:1)
Field measure and install a PVC, 1 over 1, double hung, double glazed, argon filled Low E window that
meets the ENERGY STAR standards for this climate for U value and SHGC. Include 1/2 screen. Wrap
exterior jamb and sill with .024" aluminum coil stock back caulked and nailed 6" on center. Retrim opening
with casing, apron and stool to match existing. Prime and apply two coats of paint. Homeowner to select
color. Dispose of existing window.
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Docusign Envelope ID: E5DD06D8-DD3D-4790-9AC1-7E7841037D76
Location: EXTERIOR
LEAD HAZARD REDUCTION Quantity Units Total
4 - ABATEMENT - WRAP SIDE B AWNING CORNICE, CEILING, ALL
& SOFFIT
(Specification ID:77.00180 Estimated Qty:0)
Install .024-gauge aluminum coil stock window casing at exterior window casing and sill. Where necessary,
install new wood casing to achieve even surface, free of major voids, upon which to install coil stock. Use
material manufactured by Georgia Pacific, Mastic, Wolverine, Certainteed or approved equal. Homeowner to
select color.
5 - ABATEMENT - WRAP WINDOW CASING - SIDE A, B, C, & D ALL
(Specification ID:77.00180 Estimated Qty:0)
Install .024-gauge aluminum coil stock window casing at exterior window casing and sill. Where necessary,
install new wood casing to achieve even surface, free of major voids, upon which to install coil stock. Use
material manufactured by Georgia Pacific, Mastic, Wolverine, Certainteed or approved equal. Homeowner to
select color.
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Docusign Envelope ID: E5DD06D8-DD3D-4790-9AC1-7E7841037D76
Subtotal for LEAD HAZARD REDUCTION
Location: GARAGE
LEAD HAZARD REDUCTION Quantity Units Total
6 - ABATEMENT- INSTALL VINYL SIDING AND RELATED
COMPONENTS
(Specification ID:77.00450 Estimated Qty:6)
The surface to be enclosed should be permanently labeled with a warning, "Danger: Lead-Based Paint." Take
photos before enclosing and provide photo documentation with invoice.
Install vinyl siding and foam core backer board as per manufacturer's recommendations and MRC. All posts,
beams, fascia, trim and other wrappable exterior components shall be wrapped in aluminum with the
minimum of face nailing. Soffit to be vinyl. Fir out windows and doors as needed (710.5 - method I).
Remove all light fixtures, hose bibs, dryer vents, electric service masts, etc. prior to siding application (except
gas and plumbing pipes). Cutting around these items will not be accepted. All vinyl siding must conform to
ASTM Standard D3679. Contractor to provide homeowner with siding warranty with copy provided to the
County. Owner to choose WHITE OR BROWN soffit panels.
SIDING TO BE MINIMUM .042 THICK.
ALL EXTERIOR SURFACES MUST BE WRAPPED WITH TYVEK BEFORE INSTALLING SIDING,
TRIM, FAN FOLD, SOFFIT OR FASCIA AND SECURED IN SUCH A WAY AS TO PREVENT PAINT
CHIPS OR DUST FROM EXITING THE CONTAINMENT.
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