Residential Composting Collection Services
| Agency: | New Providence borough |
|---|---|
| State: | New Jersey |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Feb 19, 2026 |
| Due Date: | Mar 17, 2026 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
| Bid Title: |
Residential Composting Collection Services
|
| Category: | Request for Proposal |
| Status: | Open |
|
Attachment Preview
REQUEST FOR PROPOSAL
RESIDENTIAL COMPOSTING COLLECTION SERVICES
Borough of New Providence
360 Elkwood Avenue
New Providence, NJ 07974
Due Date: Tuesday, March 17, 2026
The Borough of New Providence (“Borough”), County of Union, State of New Jersey, invites sealed proposals for the
provision of Residential Composting Collection Services pursuant to the Local Public Contracts Law, N.J.S.A.
40A:11-1 et seq. Proposals should be submitted to the Borough Clerk, in the Municipal Center located at 360
Elkwood Avenue, New Providence, New Jersey 07974 and via email (clerk@newprov.us) by 10:00 AM on Tuesday,
March 17, 2026, at which time they will be publicly opened and read.
The services sought are voluntary residential curbside composting collection services where the vendor bills residents
directly and the Borough bears no subscription cost or financial obligation.
PURPOSE OF REQUEST
The Borough seeks to expand its solid waste diversion initiatives and support sustainable waste management. This
RFP is to designate a qualified firm (“Respondent”) to provide reliable, environmentally sound composting services
to Borough residents, including collection of source-separated organic waste and processing in accordance with
applicable NJDEP and Union County Solid Waste Management Plan requirements.
New Providence is a 3.7 square mile Borough in Union County with approximately 13,650 residents and 4,944
households.
The successful candidate will demonstrate qualifications, experience and abilities to perform the scope of work
detailed in this Request for Proposal.
SCOPE OF SERVICES
A. General Requirements
The successful Respondent shall:
• Provide curbside collection of source-separated organic waste (food scraps, compostable paper, etc.) from
participating households.
• Offer subscription services directly to residents.
• Provide all labor, equipment, vehicles, containers, insurance, administration, and billing.
• Comply with all federal, state, and local requirements, including NJDEP regulations.
B. Collection
• Weekly or bi-weekly curbside pickup.
• Service to single-family and, where feasible, small multi-family households.
• Containers (curbside bins, kitchen pails) provided to subscribers.
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C. Materials
At a minimum, the program will accept:
• Food scraps (produce, meat, dairy, etc.)
• Food-soiled paper
• Compostable packaging (if NJDEP allowed. Vendor must provide acceptable/prohibited material lists.
D. Processing
• Transport to a NJDEP licensed composting or organic processing facility.
• No disposal in landfill outside NJDEP-approved methods.
• Must comply with Union County Solid Waste Management Plan.
BOROUGH RESPONSIBILITIES
The Borough will:
• Authorize service provision within municipal boundaries.
• Promote the program via Borough communication channels if requested.
• Coordinate logistics with its Departments.
The Borough does not guarantee any level of participation or revenue.
TERM OF CONTRACT
The contract term will be for one (1) year, with up to two (2) optional one-year renewals, subject to Borough
Council approval and satisfactory performance.
VENDOR QUALIFICATIONS & NJ COMPLIANCE
Respondent must demonstrate:
A. Licensing & Permits
• NJDEP solid waste or recycling registration (as applicable).
• Compliance with N.J.A.C. 7:26 and other NJDEP regulations.
B. A-901 Disclosure
• Must submit Business Entity Disclosure (A-901) as required by N.J.S.A. 13:1E-126.
C. Insurance
Certificates evidencing:
• Commercial General Liability – $1,000,000/occurrence; $2,000,000 aggregate
• Automobile Liability – $1,000,000
• Workers’ Compensation (NJ law). Borough shall be listed as Additional Insured where appropriate.
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PROPOSAL CONTENTS & SUBMISSION REQUIREMENTS
Proposals must contain:
1. Cover Letter
o Signed by authorized officer
2. Company Profile
o Contact info, years in business, relevant experience
3. Service Plan
o Containers, routes, collection days
o Acceptable / prohibited materials
4. Pricing Plan
o Resident subscription fees
o Billing structure
5. Customer Service Plan
6. Education & Outreach Plan
7. References
o At least three (3) similar contracts
8. Required Forms
o Bid Forms Section (See Below)
Submit one original and 1 copy in sealed envelope clearly marked in addition to sending an emailed copy to
clerk@newprov.us : “Proposal – Residential Composting Collection Services”
PROPOSAL EVALUATION CRITERIA
Proposals will be evaluated based on:
• Completeness & responsiveness
• Experience & qualifications
• Price competitiveness for residents
• Customer service
• Compliance with NJDEP regulations & Union County Plan
• References and past performance
BID FORMS
• Respondent must submit the following forms:
• A. Affirmative Action Compliance
o ☐ Copy of NJ Affirmative Action Employee Info Report OR
☐ Form AA-302
• B. Non-Collusion Affidavit
o Signed and notarized
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• C. Disclosure of Investment Activities in Iran
o N.J.S.A. 52:32-58
• D. Political Contribution Disclosure
o Compliance with NJ “Pay-to-Play” laws
• E. Business Entity Disclosure (A-901)
o N.J.S.A. 13:1E-126
• F. Ownership Disclosure
o N.J.S.A. 52:25-24.2
NJ STANDARD CONTRACT CONDITIONS
• Local Public Contracts Law applies
• Award by Borough Council resolution
• Execution of formal contract required
• Proposal constitutes offer; Borough not obligated to award
• All costs borne by Respondent
UNION COUNTY & NJDEP COMPLIANCE EXHIBITS
A. Union County Solid Waste Plan Conformance
Respondent must certify that its program does not conflict with the Union County Solid Waste Management Plan,
including flow control requirements.
Processing facilities must be consistent with County plan.
TONNAGE REPORTING REQUIREMENTS (EXHIBIT A)
Respondent shall submit quarterly reports in Borough-approved format (e.g., the provided Excel template)
containing:
• Reporting Period (Quarter/Year)
• Participating Households
• Total Pounds Collected
• Total Tons (auto-converted)
• Facility Name, County, NJDEP Permit
• Processing Method
Annual roll-up summary must match NJDEP Recycling Tonnage Report structure.
Certification:
“I certify that the information contained is true, accurate, and based on verifiable records.”
(Signature, Title, Date)
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BID SUBMISSION CHECKLIST
☐ Proposal Narrative
☐ Pricing Section
☐ References
☐ Affirmative Action Documentation
☐ Non-Collusion Affidavit
☐ Iran Disclosure
☐ Political Contribution Disclosure
☐ A-901
☐ Ownership Disclosure
☐ Insurance Certificates
☐ Exhibit A – Tonnage Reporting Plan
EXHIBIT A – ORGANIC WASTE TONNAGE REPORTING FORM
(Use provided Excel template aligned with NJDEP & Union County requirements)
Fields include:
• Borough, County
• Contractor
• Reporting Period
• Households Served
• Total Pounds Collected
• Total Tons (auto)
• Facility Info (Name, NJDEP Permit, County)
• Processing Method
• Certification Block
RFP AWARD
The Borough may or may not award a contract as a result of this Request for Services. If awarded, the successful
vendor will be required to comply with N.J.S.A. 19:44A-20.1 et seq. (Pay-to-Play); N.J.S.A. 10:5-31 et seq. and
N.J.A.C. 17:27 (Affirmative Action); 42 USC S12101 et seq. (Americans w/ Disabilities Act); N.J.S.A. 52:3244
(Business Registration), and any subsequent amendments thereto, and the Borough’s insurance requirements on page
two (2) of this Request for Services.
CONTRACT TERM
This contract shall be for a period of one (1) year from the date of award.
Interested applicants should submit proposals no later than 10:00 AM on Tuesday, March 17, 2026 to:
Bernadette Cuccaro, Business Administrator
Borough of New Providence
360 Elkwood Avenue
2nd Floor, Administration
New Providence, NJ 07974
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This page summarizes the opportunity, including an overview and a preview of the attached documents.
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