Resident Hall Security and Integrator Services

Request for
Proposal
Information
BillTo: ShipTo:
TheUniversityofMississippi TheUniversityofMississippi THIS IS NOT AN ORDER
OfficeofProcurementServices OfficeofProcurementServices
P.O.Box 1848 DistributionCenter
University,MS 38677-1848 164JeanettePhillipsDrive
Phone: (662)915-7448 UniversityMS 38677 RFBNumber 4100029013
Email: payables@olemiss.edu Coll.Number RFP 816
Date 09/17/2026
Vendor Address
RequisitionNo. 10209652
NAME: Buyer/Phone Purchasing Dept. / 662-915-7448
STREET ADDRESS: Biddueon 10/22/2026
CITY, STATE ZIP:
PHONE: FAX: PleasereturnthebidrequesttoProcurementServices.
EMAIL: attheaboveaddress. Bidsmustbereturnedinthe
envelopeprovided,oraddressedwith thecollective
VendorBidInformationsubmittedby: numberandopeningdatedisplayedontheoutsideof
PrintedName _________________________ envelope.
Signature _________________________
Page 1of 3
DeliveryDateARO _________________________
Item Material/Description Quantity UM UnitPrice Amount
IMPORTANT!!! ALL SUBMISSIONS ARE DUE NO LATER THAN
1:00 PM, THURSDAY, OCTOBER 22, 2026.
ALL SUBMISSIONS ARE DUE AT:
RFP 816
OFFICE OF PROCUREMENT SERVICES
164 JEANETTE PHILLIPS DR
UNIVERSITY, MS 38677
OUR PREFERRED METHOD OF SUBMISSION IS
ELECTRONICALLY BY FOLLOWING INSTRUCTIONS AT THIS
LINK: https://secure24.olemiss.edu/prelecbids/CurrentBids
IF SUBMITTING VIA PAPER HARDCOPY, YOUR SEALED AND
PROPERLY IDENTIFIED (ATTACHED LABEL AFFIXED TO
OUTSIDE OF PARCEL PACKAGE) BID MUST ARRIVE AT THE
PROCUREMENT SERVICES BUILDING NO LATER THAN THE
STATED DATE AND TIME. PLEASE SEND YOUR PROPOSAL IN
A TIMELY FASHION THAT ALLOWS FOR UNFORESEEN DELAYS
BY YOUR CHOSEN DELIVERY METHOD.
THE UNIVERSITY RESERVES THE RIGHT TO REJECT ALL
PROPOSALS RECEIVED.
YOUR COMPANY IS NOT REQUIRED TO BE A REGISTERED
VENDOR TO SUBMIT A PROPOSAL, HOWEVER, YOUR
INSTRUCTIONSTOVENDOR
GENERALSPECIFICATIONS
(1)Bids-AllbidswillbequotedF.O.B.UniversityorOxford,Mississippi. NobidwillbeconsideredunlessF.O.Btermsareasstatedabove. Allpricesare
tobefirmquotations.See 'GeneralInformationtoBidder'includedwithbidpacket.
(2)Terms-Bidderwillstatetermsofsale. Ourtermsare2%10days,net45days. Thesetermswillapplyunlessotherwisespecified.
(3)Delivery-Bidderwillstateinbiddeliverythatpurchasercanexpectoneachitem.
DETAILEDSPECIFICATIONS
Itistheintentofthesespecificationsparticularlywheremanufacturer'snameand/orcatalognumberisusedtoselectanitemofcomparablematerials
and/ordesign. Itisnottheintenttolimitthebidding,however,allbiddersarecautionedthatthelistedmanufacturer'sstandardsshallbeaminimum. Itisa
requirementthatallbidderswhofurnishquotationsonproductsofmanufacturerotherthanthoselistedshallfurnishwiththeirbidcompleteinformation
togetherwithfullspecificationsofitemstheyproposetofurnish.

Request for
Proposal
Information
BillTo: ShipTo:
TheUniversityofMississippi TheUniversityofMississippi THIS IS NOT AN ORDER
OfficeofProcurementServices OfficeofProcurementServices
P.O.Box 1848 DistributionCenter
University,MS 38677-1848 164JeanettePhillipsDrive
Phone: (662)915-7448 UniversityMS 38677 RFBNumber 4100029013
Email: payables@olemiss.edu Coll.Number RFP 816
Date 09/17/2026
Vendor Address
RequisitionNo. 10209652
NAME: Buyer/Phone Purchasing Dept. / 662-915-7448
STREET ADDRESS: Biddueon 10/22/2026
CITY, STATE ZIP:
PHONE: FAX: PleasereturnthebidrequesttoProcurementServices.
EMAIL: attheaboveaddress. Bidsmustbereturnedinthe
envelopeprovided,oraddressedwith thecollective
VendorBidInformationsubmittedby:
numberandopeningdatedisplayedontheoutsideof
PrintedName _________________________
envelope.
Signature _________________________
DeliveryDateARO _________________________ Page 2of 3
Item Material/Description Quantity UM UnitPrice Amount
COMPANY MUST BE REGISTERED WITH THE UNIVERSITY OF
MISSISSIPPI (UM) IF AWARDED.
TO REGISTER AS A VENDOR WITH UM, PLEASE VISIT
https://olemiss.edu/procurement/vendors/ AND FOLLOW THE
INSTRUCTIONS ON THE WEBSITE.
PLEASE INCLUDE ORIGINAL REQUEST FOR PROPOSAL
DOCUMENTS. PLEASE MAKE SURE ALL DOCUMENTS INCLUDE
YOUR CORRECT NAME, COMPANY NAME, AND CONTACT
INFORMATION (ADDRESS, PHONE NUMBER, FAX NUMBER,
ETC.).
THIS PURCHASE WILL BE GOVERNED BY THE UNIVERSITY OF
MISSISSIPPI TERMS AND CONDITIONS AS LISTED ON OUR
WEBSITE: http://olemiss.edu/procurement.
0001 Resident Halls Security Modernization/In 1 each
Resident Hall Security Moderization and Integration Services.
RFP#816
The University of Mississippi ("University" or "UM"), Department of
Student Housing ("Department"), is soliciting proposals from
qualified and authorized security systems integrators to provide
products, professional services, implementation, integration,
commissioning, and ongoing support for the phased migration and
expansion of the Department's electronic access control and video
INSTRUCTIONSTOVENDOR
GENERALSPECIFICATIONS
(1)Bids-AllbidswillbequotedF.O.B.UniversityorOxford,Mississippi. NobidwillbeconsideredunlessF.O.Btermsareasstatedabove. Allpricesare
tobefirmquotations.See 'GeneralInformationtoBidder'includedwithbidpacket.
(2)Terms-Bidderwillstatetermsofsale. Ourtermsare2%10days,net45days. Thesetermswillapplyunlessotherwisespecified.
(3)Delivery-Bidderwillstateinbiddeliverythatpurchasercanexpectoneachitem.
DETAILEDSPECIFICATIONS
Itistheintentofthesespecificationsparticularlywheremanufacturer'snameand/orcatalognumberisusedtoselectanitemofcomparablematerials
and/ordesign. Itisnottheintenttolimitthebidding,however,allbiddersarecautionedthatthelistedmanufacturer'sstandardsshallbeaminimum. Itisa
requirementthatallbidderswhofurnishquotationsonproductsofmanufacturerotherthanthoselistedshallfurnishwiththeirbidcompleteinformation
togetherwithfullspecificationsofitemstheyproposetofurnish.

Request for
Proposal
Information
BillTo: ShipTo:
TheUniversityofMississippi TheUniversityofMississippi THIS IS NOT AN ORDER
OfficeofProcurementServices OfficeofProcurementServices
P.O.Box 1848 DistributionCenter
University,MS 38677-1848 164JeanettePhillipsDrive
Phone: (662)915-7448 UniversityMS 38677 RFBNumber 4100029013
Email: payables@olemiss.edu Coll.Number RFP 816
Date 09/17/2026
Vendor Address
RequisitionNo. 10209652
NAME: Buyer/Phone Purchasing Dept. / 662-915-7448
STREET ADDRESS: Biddueon 10/22/2026
CITY, STATE ZIP:
PHONE: FAX: PleasereturnthebidrequesttoProcurementServices.
EMAIL: attheaboveaddress. Bidsmustbereturnedinthe
envelopeprovided,oraddressedwith thecollective
VendorBidInformationsubmittedby:
numberandopeningdatedisplayedontheoutsideof
PrintedName _________________________
envelope.
Signature _________________________
DeliveryDateARO _________________________ Page 3of 3
Item Material/Description Quantity UM UnitPrice Amount
surveillance systems.
PLEASE SEE THE ATTACHED TWENT-FOUR (24) PAGE
DOCUMENT FOR RFP INSTRUCTIONS AND SPECIFICATIONS
Total $
INSTRUCTIONSTOVENDOR
GENERALSPECIFICATIONS
(1)Bids-AllbidswillbequotedF.O.B.UniversityorOxford,Mississippi. NobidwillbeconsideredunlessF.O.Btermsareasstatedabove. Allpricesare
tobefirmquotations.See 'GeneralInformationtoBidder'includedwithbidpacket.
(2)Terms-Bidderwillstatetermsofsale. Ourtermsare2%10days,net45days. Thesetermswillapplyunlessotherwisespecified.
(3)Delivery-Bidderwillstateinbiddeliverythatpurchasercanexpectoneachitem.
DETAILEDSPECIFICATIONS
Itistheintentofthesespecificationsparticularlywheremanufacturer'snameand/orcatalognumberisusedtoselectanitemofcomparablematerials
and/ordesign. Itisnottheintenttolimitthebidding,however,allbiddersarecautionedthatthelistedmanufacturer'sstandardsshallbeaminimum. Itisa
requirementthatallbidderswhofurnishquotationsonproductsofmanufacturerotherthanthoselistedshallfurnishwiththeirbidcompleteinformation
togetherwithfullspecificationsofitemstheyproposetofurnish.

University of Mississippi
Request for Proposal
# 81
6
RESIDENT HALL
SECURITY AND
INTEGRATOR SERVICES
Proposal Due Date -
October 22, 2026
1:00 PM CT

The University of Mississippi
Request for Proposals
Resident Hall Security Modernization and Integration Services
RFP # 816
OVERVIEW
The University of Mississippi ("University" or "UM"), Department of Student Housing ("Department"), is
soliciting proposals from qualified and authorized security systems integrators to provide products,
professional services, implementation, integration, commissioning, and ongoing support for the phased
migration and expansion of the Department's electronic access control and video surveillance systems.
The Department is standardizing its security technology environment on the University's on-premises
Genetec Security Center platform to provide a unified enterprise platform for electronic access control,
video surveillance, alarms, and related security technologies. The selected proposer shall support the
University's ongoing migration of existing building infrastructure to Genetec Security Center and the
deployment of additional access control devices, surveillance cameras, Mercury panels, appliances,
licensing, and related components as required for each building or project phase.
The Department currently operates a combination of legacy access control technologies and
infrastructure supplied by multiple manufacturers. Certain legacy hardware and software components
have reached or are approaching end-of-life, resulting in increased maintenance requirements and
reduced long-term supportability. The University is therefore undertaking a phased migration strategy
to replace or bypass obsolete components, preserve viable existing infrastructure where appropriate,
and transition building-level systems to the University's enterprise Genetec Security Center
environment.
The University has previously migrated Residence Hall 1 and Hefley Hall to Genetec Security Center.
Additional buildings are currently being migrated under an existing contract, and the Department
anticipates continuing the migration of remaining buildings and sites under this solicitation. The
Department's current planning objective is to migrate approximately two buildings per academic
semester, with the potential for additional projects based on construction schedules, operational
priorities, funding, and Department requirements.
Each building project may include assessment of existing infrastructure; system design; migration of
existing access control devices; installation of new Mercury access control infrastructure; installation or
replacement of readers, locks, door-position switches, request-to-exit devices, and related components;
deployment of Genetec Cloudlink appliances and software licensing; installation and integration of
surveillance cameras; system programming and configuration; testing; commissioning; documentation;
and training.
The awarded vendor shall assess the existing infrastructure before beginning work at each building and
shall coordinate with the Department, University Information Technology, University
Telecommunications, University Police Department, and other University stakeholders as applicable. The
assessment shall address existing controllers, field devices, communications pathways, network
topology, software integrations, and other conditions that may affect successful migration or expansion.
Page 1 of 17

The Department's security environment includes existing Schlage electronic access control devices,
PIM400 wireless infrastructure, Mercury access control infrastructure, Genetec Security Center, Axis
video surveillance equipment, and related network and communications infrastructure. Existing
infrastructure that remains viable and compatible with the University's standards shall be retained
where appropriate. The awarded vendor shall identify any infrastructure determined to be defective,
obsolete, incompatible, or otherwise unsuitable for continued use and shall provide recommendations
to the Department.
The solution shall support the University's objective of providing a unified security platform capable of
managing access control, video surveillance, alarms, and related security functions. The environment
shall provide the Department with the ability to make timely changes to access-controlled openings,
support emergency lockdown procedures, integrate security technologies, and provide a scalable
foundation for future buildings, devices, and security technology.
The Department also utilizes StarRez as its residential property management and community
management platform. The awarded vendor shall maintain the existing integration between StarRez and
Genetec Security Center and shall support future enhancements to the integration as directed by the
Department.
The University's credentialing environment includes the University-issued identification credential as the
primary credential and may include secondary credentials for designated users, locations, or operational
requirements. The awarded vendor shall support the Department's management of secondary
credentials within Genetec Security Center, including implementation, configuration, training, and
documentation necessary for Department personnel to administer such credentials.
The Department anticipates continued expansion of its video surveillance environment during the term
of the contract. The proposer shall therefore provide a solution that is scalable and capable of
supporting future expansion without requiring replacement of the University's core security platform.
The awarded vendor shall provide experienced project management, technical personnel, installation
and integration services, system programming, commissioning, training, documentation, warranty
coordination, and ongoing technical support necessary to deliver a complete, operational, maintainable,
and manufacturer-supported solution. Project closeout documentation shall accurately reflect the final
installed system and shall include required as-built information, equipment inventories, configuration
information, commissioning results, warranties, and other documentation specified by the University.
Contingent upon periodic review by UM, the contract duration will initially be one year, and may
subsequently be extended by single or multiyear contracts as may be needed in the sole determination
of UM. Initially, there will be no specific planned end date for the platform's application; it will be
considered an ongoing and renewable contract until UM decides to terminate its use with notice.
Notice is hereby given that UM Office of Procurement Services is releasing a Request for Proposal (RFP)
for responses from vendors for a Campus Security Modernization solution.
RFP SCHEDULE:
EVENT DATE
Issue RFP July 31, 2026
Page 2 of 17

Deadline to Submit Questions September 29, 2026 3:00 PM CT
Response to Written Questions* October 5, 2026
Vendor Discovery Day September 24, 2026 10:00 AM CT
Submission of Proposal Deadline October 22, 2026 1:00 PM CT
Proposal Evaluation* October - November, 2026
Contract Award* November - December, 2026
*UM Will make every effort to adhere to the following schedule but Offeror
understands and agrees that dates are tentative and subject to change.
The potential Contract Award is a projected date and may be subject to change
and to IHL approvals.
PROPOSAL REQUIREMENTS
1. Sealed proposals will be received in the UM Office of Procurement Services on or before 1:00
pm CT , October 22, 2026. No proposal will be accepted after this time.
2. Sealed proposals shall be delivered in 1 of 2 options:
a. One (1) sealed hard copy and two (2) USB flash drives, each containing 1 PDF copy. All
sealed copies should be delivered to:
The University of Mississippi
Office of Procurement Services
Attn: RFP 816
164 Jeanette Phillips Drive
University, MS 38677
b. One (1) PDF copy submitted electronically following instructions found at
https://secure24.olemiss.edu/prelecbids/CurrentBids
3. Proposals should be plainly marked on the outside of the container: RFP 816 - Campus Security
Modernization.
4. Proposals must be completed and signed in ink. The individual signing the proposal must be an
authorized agent of the vendor.
5. All proposals shall remain firm for a period of ninety (90) days from the indicated submission
date for proposals.
6. The contact term start date will be mutually agreed upon by the vendor and UM.
7. Any questions regarding this RFP should be directed to Katherine Jones, Director of
Procurement and Contracts Management by email at bids@olemiss.edu and be received no
later than 3:00 pm CT, September 29th 2026. All emails must reference RFP 816- Campus
Security Modernization in the subject line of the email. Any responses deemed necessary by
UM will be issued as an addendum to this RFP. Any unauthorized contact shall not be used as a
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basis for responding to this RFP and may result in the disqualification of the proposer's
submittal.
8. From the date of issuance of this RFP until a Contractor is selected and a contract award is
made, Offerors are not allowed to communicate about the subject of the RFP with any
University administrator, faculty, or staff except:
a. The Procurement Department representative or others authorized in writing by the
Procurement Department and
b. University representatives during Offeror presentations (if applicable).
If violation of this provision occurs, the University reserves the right to reject the Offeror's
proposal.
9. Proposal must include the name of a primary contact person, email address, and telephone
number.
10. Proposal must include a detailed statement explaining how each item in the Solution and
Vendor Requirements section included elsewhere in this RFP will be satisfied.
11. Proposal must include a project timeline showing typical implementation phases.
12. Proposal must specify any and all licensing, training, and other costs. Proposal should indicate
these as one time and ongoing and present full life cycle costs for a term of three years. If not
the incumbent vendor, your proposal should include transition costs.
13. Proposal must include hardware specifications and system requirements as well as any other
required software such as database licenses.
14. Proposal must describe the type of training methods available.
15. Proposal must include at least two university references with similar size and mission as UM. At
least one of these references must involve the use of the platform for access control, CCTV, data
analytics, and credential management. For each reference, proposal must include institution
name, contact name, title, email address, telephone number, and brief project description.
16. Proposal should include a statement describing coverage of general and professional liability
insurance with limits of at least $1,000,000. A copy of the insurance certificate should also be
included.
17. If an onsite visit is necessary, all onsite visit / demonstration costs are to be absorbed by the
vendor. If awarded, the contract will be awarded to the vendor whose proposal, based upon
the evaluation criteria, is deemed to be the best fit for UM. Finalist Offerors may be asked to
submit revisions to their proposals for the purpose of obtaining best and final offers. A vendor
discovery day will be scheduled for September 24, 2026 at 10:00 AM CST to give vendors the
opportunity to generate questions related to the RFP and to inspect a traditional and
contemporary residence hall. While it is not mandatory to attend the vendor day, it is highly
recommended. Any vendor interested in attending should email bids@olemiss.edu prior to
September 28th, 2026 stating their intent to attend. A follow up email will be sent to those
vendors with more details. Vendors are limited to two representatives.
SOLUTION AND VENDOR REQUIREMENTS
- Vendor must verify that its application works on UM's Oxford campus.
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- Vendor must demonstrate overall quality and long-term viability as a company by responding to the
following questions:
1. What is the legal name of your company?
2. How many years has your company has been in business? Is your company authorized to do
business in Mississippi?
3. Are you a subsidiary, affiliate, or franchise? If yes, what is the name of your parent company?
4. Please provide the headquarters location address, phone number and website.
5. How many employees do you have worldwide? In North America? Locally?
6. Please attach a copy of your most recent annual report and audited financial statements.
IMPORTANT! The offeror/proposer should mark any and all pages of the proposal considered to be
proprietary information which may remain confidential in accordance with Mississippi Code
Annotated 25-61-9 and 79-23-1 (1972, as amended). Each page of the proposal that the proposer
considers trade secrets or confidential commercial or financial information should be on a different
color paper than non-confidential pages and be marked in the upper right-hand corner with the
word "CONFIDENTIAL." Failure to clearly identify trade secrets or confidential commercial or
financial information will result in that information being released subject to a public records
request.
7. Please provide a proposed contract for services you are providing. Any proposed contract in
response to this RFP should include or comply with the provisions in the Mandatory Addendum to
All University of Mississippi Contracts. (See Attachment A)
8. Is your company currently for sale or involved in any transaction to expand or to become acquired
by another business entity? If yes, please explain the impact both in organizational and directional
terms.
9. Please list all litigation, mediation, and/or settlements from the last five (5) years that your company
has been a party to, either as a plaintiff or defendant. Your response should include the parties'
names as stated in the case caption, the court and jurisdiction, a summary of the claims and
defenses, and the current status of the litigation, mediation, and/or settlement. Except where the
settlement is subject to a confidentiality agreement, please state the final disposition of the
litigation, mediation and/or settlement, if any.
10. Is your company currently in default on any loan agreement or financing agreement with any bank,
financial institution, or other entity? If yes, specify date(s), details, circumstances, and prospects for
resolution.
11. Does any relationship, whether by relative, business associate, capital funding agreement or any
other such kinship, exist between your company and a UM employee? If yes, please explain.
12. What policies and procedures do you have in place to maintain compliance with HIPAA (Health
Insurance Portability and Accountability Act), FERPA and other Federal or State programs?
13. Describe your company's quality assurance program. What software development standards,
programming guidelines, test plans, etc. are used?
14. Please describe any relevant privacy and security policies and procedures for use with the solution.
15. Describe how your company protects user data?
Page 5 of 17

16. What challenges do you anticipate in serving UM and how do you plan to manage these? What
assistance will you require from UM?
17. Please provide any additional information that demonstrates the long-term viability of your
company and superiority of your products and/or services.
18. The solution will be subject to the terms of the UM Technology Accessibility Policy, which requires
review and approval from the UM CIO. To aid in this review, please provide a completed Voluntary
Product Accessibility Template (VPAT). The VPAT and instructions for completing it can be found
here: https://www.section508.gov/sell/vpat .) (We can also allow this information to be provided on
a flash drive.)
19. The solution will be subject to the terms of the UM Information Confidentiality/Security Policy,
which requires review and approval from the UM CIO. To aid in this review, please provide a
completed Higher Education Cloud Vendor Assessment Tool (HECVAT). The "Light" version of the
HECVAT will be sufficient for this purpose. The HECVAT template and instructions can be found
here: (https://www.educause.edu/higher-education-community-vendor-assessment-toolkit)
20. Vendor is required to have Unified Elite status as a partner with Genetec Security Center, Inc. and to
provide that documentation in the bid package.
PROPOSER CRITERIA
The proposer shall demonstrate the qualifications, experience, manufacturer relationships, technical
resources, staffing capacity, and support capabilities necessary to successfully provide, implement, and
support the proposed solution throughout the term of the contract.
1. Manufacturer Authorization and Certifications
The proposer shall maintain and provide evidence of its authorized reseller, partner, integrator, or
certification status with Genetec, Mercury, Axis Communications, Schlage, and other manufacturers
whose products are proposed.
The proposer shall provide current documentation verifying its certification, partnership, or
authorization status.
The proposer shall demonstrate that it is authorized to procure, sell, install, configure, commission, and
provide warranty and technical support for the proposed products.
The proposer shall identify the highest available certification, partnership, or integrator status
maintained with each applicable manufacturer.
2. Enterprise Security Systems Experience
The proposer shall demonstrate successful experience implementing, migrating, integrating, and
supporting enterprise-scale electronic access control and video surveillance systems comparable in size
and complexity to the University's Department of Student Housing.
The proposer shall identify relevant projects completed for higher education institutions, residential
facilities, large multi-building environments, or other organizations with comparable security
requirements.
For each relevant project, the proposer should identify:
* Client organization;
* Project location;
Page 6 of 17