26-016 Reservoir Security Patrol Services

CITY OF PAWTUCKET
And
PAWTUCKET WATER SUPPLY BOARD
REQUEST FOR SEALED BIDS
BID No. 26-016
Reservoir Security Patrol Services

Contents:
1.0 Bid/Solicitation Information
2.0 Instructions and Notifications to Bidders
3.0 Overview
4.0 Scope of Work
5.0 Insurance
6.0 Acknowledgement of Risk and Hold Harmless Agreement
7.0 Additional Insurance Requirements
8.0 Proposal Content and Organization
9.0 Evaluation Criteria
10.0 Miscellaneous
11.0 Bid Form and Specifications
Appendix A Anti-Kickback Acknowledgement
Appendix B City of Pawtucket Purchasing Rules and Regulations and Terms
and Conditions of Purchase

1.0 - Bid/Solicitation Information
Schedule
Pre-Bid/Proposal Conference: No Yes
Requests for Further Information Prior to:
May 7, 2026 @ 4:00 PM
Requests for information or clarification must be made electronically to the attention of:
Peter Wingate - Purchasing Agent
E-mail: pwingate@pawtucketri.com
Please reference the Sealed Bid number on all correspondence. Answers to questions
received, if any, will be posted on the internet as an addendum to this bid solicitation.
Sealed Bid Submission Deadline:
May 28, 2026 at 12:00 PM
Late submittals will not be considered.
Bids will be opened May 28, 2026 at 4:00PM at a regularly scheduled purchasing board
meeting, located at 100 Freight Street, Pawtucket, RI
Sealed Bids must be mailed or hand-delivered in a sealed envelope marked with the Sealed
Bid # and Project Name to:
Pawtucket City Hall - Purchasing Office
137 Roosevelt Avenue
Pawtucket, RI 02860
Bonds/Surety Required
Surety Bond: No Yes
Bidder is required to provide a bid surety in the form of a bid bond or certified check payable
to the City of Pawtucket in an amount not less than ten percent (10%) of the bid price.
Fidelity Bond: No Yes
Performance Bond and Labor and Material Bond: No Yes
The successful bidder will be required to furnish all insurance documentation as outlined in
the specifications document.
Miscellaneous
The bid process and resulting contract are subject to the Rules and Regulations and General
Terms and Conditions of Purchase. Submission of a bid in response to this solicitation is
acknowledgement and acceptance of these Rules and Regulations and General Terms and
Conditions of Purchase.
The City of Pawtucket reserves the right to award on the basis of cost alone, accept or reject
any or all bids, and to act in its best interest including, but not limited to, directly negotiating
with any vendor who submits a proposal in response to this Sealed Bid and to award a
contract based upon the results of those negotiations alone. Proposals found to be technically
or substantially non-responsive at any point in the evaluation process will be rejected and not
considered further. The City of Pawtucket may, at its sole option, elect to require
presentations(s) by bidders clearly in consideration for award.

2.0 - Instructions and Notifications to Bidders
* The words "City of Pawtucket" when used, shall also mean the Pawtucket Water
Supply Board (PWSB) acting through its Chairman.
* It is the vendor's responsibility to examine all specifications and conditions thoroughly,
and comply fully with specifications and all attached terms and conditions. Vendors
must comply with all Federal, State, and City laws, ordinances and regulations, and
meet any and all registration requirements where required for contractors as set forth
by the State of Rhode Island. Failure to make a complete submission as described
herein may result in a rejection of the proposal.
* All costs associated with developing or submitting a proposal in response to this
Request, or to provide oral or written clarification of its content shall be borne by the
bidder. The City of Pawtucket assumes no responsibility for these costs.
* A submittal may be withdrawn by written request to the Purchasing Agent by the
proposer prior to the stated Sealed Bid deadline.
* Prior to the proposal deadline established for this Sealed Bid, changes may be made
to a proposal already received by the City if that vendor makes a request to the
Purchasing Agent, in writing, to do so. No changes to a proposal shall be made after
the Sealed Bid deadline.
* Proposals are considered to be irrevocable for a period of not less than ninety (90)
days following the opening date, and may not be withdrawn, except with the express
written permission of the Purchasing Agent. Should any vendor object to this condition,
the vendor must provide objection through a question and/or complaint to the
Purchasing Agent prior to the proposal deadline.
* All pricing submitted will be considered to be firm and fixed unless otherwise indicated
herein.
* The vendor has full responsibility to ensure that the proposal arrives at the Purchasing
Division Office prior to the deadline set out herein. The City assumes no responsibility
for delays caused by the U.S. Postal Service or any other delivery service. Postmarking
by the due date will not substitute for actual receipt of response by the due date.
Proposals arriving after the deadline may be returned, unopened, to the vendor, or
may simply be declared non-responsive and not subject to evaluation, at the sole
discretion of the Purchasing Agent. For the purposes of this requirement, the
official time and date shall be that of the time clock in the City of Pawtucket's
Purchasing Office.
* It is intended that an award pursuant to this Sealed Bid will be made to a prime
contractor, who will assume responsibility for all aspects of the work. Joint venture and
cooperative proposals will not be considered, but subcontracts are permitted, provided
that their use is clearly indicated in the bidder's proposal, and the subcontractor(s)
proposed to be used are identified in the proposal.
* Bidders are advised that all materials submitted to the City of Pawtucket for
consideration in response to this Sealed Bid shall be considered to be public records
as defined in Title 38 Chapter 2 of the Rhode Island General Laws, without exception,

and may be released for inspection immediately upon request once an award has been
made.
* Vendors are responsible for errors and omissions in their proposals. No such error or
omission shall diminish the vendor's obligations to the City.
* The City reserves the right to reject any or all proposals, or portions thereof, at any
time, with no penalty. The City also has the right to waive immaterial defects and minor
irregularities in any submitted proposal at its sole discretion. All material submitted in
response to this Sealed Bid shall become the property of the City of Pawtucket upon
delivery to the Purchasing Agent.
3.0 - Overview
The City of Pawtucket desires to seek sealed bids on behalf of the Pawtucket Water Supply
Board (PWSB) to provide a security patrol for its reservoir and watershed property in Rhode
Island and Massachusetts.

4.0 - Scope of Work
The PWSB owns over 2,000 acres of watershed property, including four surface water
reservoirs. In addition to patrolling the watershed, security personnel will also conduct sweeps
of the T&D Facility, Administration building, various pump stations and water storage tanks
as outlined under these specifications.
RESERVOIR SECURITY PATROL
The Pawtucket Water Supply Board (PWSB) is soliciting bids to provide a security patrol for
its reservoirs and watershed property in Rhode Island and Massachusetts. Service will be
required year round, seven days per week, including holidays.
Patrol hours will follow the schedule outlined below:
July 1, 2026 thru October 31, 2026 First Shift: 8am- 4pm Second Shift: 4pm- 12am
November 1, 2026 thru April 30, 2027 First Shift: times will vary No Second Shift
May 1, 2027 thru October 31, 2027 First Shift: 8am- 4pm Second Shift: 4pm- 12am
November 1, 2027 thru April 30, 2028 First Shift: times will vary No Second Shift
May 1, 2028 thru October 31, 2028 First Shift: 8am- 4pm Second Shift: 4pm- 12am
November 1, 2028 thru April 30, 2029 First Shift: times will vary No Second Shift
May 1, 2029 thru June 30, 2029 First Shift: 8am- 4pm Second Shift: 4pm- 12am
The following holidays will be billed at 1 12 times the hourly rate:
New Years
Martin Luther King
President's Day
Memorial Day
Independence Day
Labor Day
Columbus Day
Veterans Day
Thanksgiving
Christmas
In addition to the hours outlined above the PWSB will pay for up to 48 hours of training. Any
additional training of security guards due to personnel changes or for any other reasons shall
be the responsibility of the contractor.
The contractor shall provide a vehicle for the security patrol. The vehicle shall be four wheel
drive, equipped with a light bar and have the company name clearly displayed on the door
panels. The vehicle shall be maintained in good working condition and a suitable backup
vehicle must be provided when the vehicle is down for service or repairs. The contractor is
responsible for all vehicle costs, including but not limited to, maintenance, fuel, insurance,
registration and towing.
The Water Supply Board will provide a cell phone for the security patrol. The contractor will
be responsible for all charges on the cell phone that are not contract related or of an
emergency nature.

Patrol officers will, with no exceptions, prohibit public use including but not limited to hiking,
fishing, hunting, trapping, wood cutting, swimming, skating, boating, partying, parking,
trespassing, and all other unauthorized activities on Water Supply Board property. The
license plate numbers of vehicles parked on or adjacent to Water Supply Board property
shall be noted in writing for future reference to permit prosecution of violators. Daily written
reports will be made by the security officers which shall include location and time of all
incidents observed and actions taken relating to PWSB property or the watershed area in
general.
Reports shall be completed on forms provided by the contractor. Security Patrol shall have
and maintain valid driver's licenses. All security personal assigned to the PWSB must
undergo a criminal background check, along with a drug and alcohol check. The contractor
must provide a sworn affidavit that the individual has passed.
The contractor shall supply sufficient manpower to provide coverage in accordance with the
schedule above. The contractor shall supply appropriate uniforms so that security officers
are readily identifiable as such. The contractor shall also develop and submit to the Water
Supply Board for review, modification, and approval a monitoring program for its employees
whereby the contractor will be able to assure compliance with the intent of the contract. This
monitoring program shall be submitted with the bid proposal to allow the PWSB to evaluate
it prior to contract award.
Under this contract the personnel involved shall be assigned only to Water Supply Board
property and shall not be used to cover other properties in the immediate areas. The purpose
of this contract is to provide security for Water Supply Board property and not to combine this
security detail with other properties or customers in the surrounding area.
Patrol Area
The area to be monitored by the security patrol comprises the reservoirs and surrounding
land of the Pawtucket Water Supply Board. This property is bounded on the north by Burnt
Swamp Road and Fales Road, on the east by North Attleboro Road, on the south by Nate
Whipple Highway, and on the west by Diamond Hill Road (Route 114), in northern
Cumberland and adjacent portions of North Attleboro.

In addition, Robin Hollow Pond and Happy Hollow Pond in South Cumberland and the areas
surrounding the Branch Street Pump Station, in Pawtucket, the old Water Purification Facility on Mill
Street in (Valley Falls), Cumberland, Rhode Island, the Transmission and Distribution facility located at
Grotto Ave. in Pawtucket and the finished Water Reservoir which is located in Lincoln, Rhode Island,
shall be patrolled. This storage reservoir is located west of Smithfield Avenue at the end of Reservoir
Road, which runs west from Smithfield Avenue. This area will be patrolled by entering the grounds and
driving around the perimeter of the 10 million gallon steel storage tank. Patrol officers will be required
to check on sites on foot when weather and road conditions warrant it. Under no circumstances shall
the patrol vehicle leave a main, fire or access road.
The Pawtucket Water Supply Board furnishes a time clock which must be punched at each of the
designated key locations. The clock must also be punched at the beginning of each shift and at the end
of each shift. The sequence of punching the clock may be changed at the discretion of the PWSB.
Patrol officers will report to the Source Water Manager, 85 Branch Street, Pawtucket, RI for the
beginning and end of each patrol shift. The lower reservoirs in the Valley Falls area will be patrolled
primarily on the outward and inward trips between the northern reservoirs and the treatment
plant, although they may require checking more frequently at certain times of the year.
The contractor shall agree to provide high quality employees, capable of providing the services
outlined here with a minimum of supervision. A PWSB representative may interview all individuals prior
to commencement of training for the patrol. The contractor agrees that he will replace any employee
who, in the opinion of the Water Supply Board or its designee, is not suitable for the work specified.
The patrol sergeant or supervisor will act as the on-site liaison and training supervisor for the contractor.
This individual will provide shift coverage of the patrol on at least four (4) days per week.
The monitoring inspection program shall be provided through the combined effort of a designated
Office Supervisor (as named in the Proposal or his replacement) from the contractor and the
Sergeant/Supervisor and shall result in providing a continuous high level of professional conduct,
consistent performance and accurate complete duty logs.
Weekly briefings may be held between a PWSB representative and the Office Supervisor and
possibly, the onsite Sergeant/Supervisor to correct problems, clarify the assignment and post new
directives.
The contractor shall furnish the PWSB with contracts which are now being serviced by his
organization. He shall also furnish the number of people on his staff and the number of people who will
be trained and available for his contract with the PWSB.
Due to a failure of the contractor to provide manpower of the necessary capabilities to adequately
perform the duties contracted for herein, or the lack of performance by the personnel provided or the
failure of personnel provided to report to work or to complete their assigned shifts, the PWSB reserves
the right to discontinue this contract upon thirty (30) days written notice to the contractor at the address
noted in this proposal.
Payment shall be made not more frequently than once every two (2) weeks and shall be based upon
an invoice submitted by the contractor accompanied by actual payroll sheets of each individual
assigned to this patrol during the pay period. Billing rates shall be all inclusive of security patrol wages,
fringe benefits, vehicle costs, administrative costs, weekly meeting requirements, monitoring program,
training costs, etc. Invoices will be mailed to the attention of the Source Water Manager, and may also
be submitted electronically.

The contractor represents as a condition of this bid and possible subsequent acceptance that it is
acting as an independent contractor and as such is adequately protected by insurance for the actions
of its employees in fulfilling this agreement. The contractor further agrees that in the event any action
is instituted against the City of Pawtucket, the Pawtucket Water Supply Board or its successors for
acts or omissions of the Contractor and/or of its agents, servants, and employees, that it will indemnify
and hold harmless the City of Pawtucket, The Pawtucket Water Supply Board and its successors.
5.0 - Insurance
Refer to Section 11, titled "Bid Form and Specifications", Article 1.6, titled "PWSB Insurance
Requirements".
6.0 - Acknowledgement of Risk & Hold Harmless Agreement
In addition to the indemnity provisions in the City of Pawtucket's Terms and Conditions of Purchase and
to the fullest extent permitted by law, the selected vendor, its officers, agents, servants, employees,
parents, subsidiaries, partners, officers, directors, attorneys, insurers, and/or affiliates (Releasors) agree
to release, waive, discharge and covenant not to sue the City of Pawtucket and the PWSB, its officers,
agents, servants or employees (Releasees) from any and all liability, claims, cross-claims, rights in law
or in equity, agreements, promises demands, actions and causes of action whatsoever arising out of or
related to any loss, damage, expenses (including without limitation, all legal fees, expenses, interest and
penalties) or injury (including death), of any type, kind or nature whatsoever, whether based in contract,
tort, warranty, or other legal, statutory, or equitable theory of recovery, which relate to or arise out of the
Releasors use of or presence in and/or on City of Pawtucket property. The Releasors agree to defend,
indemnify and hold harmless the Releasees from (a) any and all claims, loss, liability, damages or costs
by any person, firm, corporation or other entity claiming by, through or under Releasors in any capacity
whatsoever, including all subrogation claims and/or claims for reimbursement, including any court costs
and attorney's fees, that may incur due to Releasors use of or presence in and on City of Pawtucket
property; and (b) any and all legal actions, including third-party actions, cross-actions, and/or claims for
contribution and/or indemnity with respect to any claims by any other persons, entities, parties, which
relate to or arise out of Releasors use of or presence in and on City of Pawtucket property.
The Releasors acknowledge the risks that may be involved and hazards connected with use of or
presence in and on City of Pawtucket property but elect to provide services under any contract with the
City of Pawtucket and the PWSB with full knowledge of such risks. Releasors also acknowledge that
any loss, damage, and/or injury sustained by Releasors is not covered by Releasees insurance.
Releasors agree to become fully aware of any safety risks involved with the performance of services
under any contract with the City of Pawtucket and the PWSB and any safety precautions that need to
be followed and agree to take all such precautions.
The duty to indemnify and/or hold harmless the City of Pawtucket and the PWSB shall not be limited by
the insurance required under the City of Pawtucket Terms and Conditions of Purchase.
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7.0 - Additional Insurance Requirements
In addition to the insurance provisions in the City of Pawtucket Terms and Conditions of Purchase, the
liability insurance coverage, except Professional Liability, Errors and Omissions or Workers'
Compensation insurance required for performance of a contract with the City of Pawtucket and the
PWSB shall include the City of Pawtucket and the PWSB, its divisions, officers and employees as
Additional Insureds but only with respect to the selected vendor's activities under the contract. The
insurance required through a policy or endorsement shall include:
A. a Waiver of Subrogation waiving any right to recovery the insurance company may have against
the City of Pawtucket and the PWSB; and
B. a provision that the selected vendor's insurance coverage shall be primary with respect to any
insurance, self-insurance or self-retention maintained by the City of Pawtucket and the PWSB
and that any insurance, self-insurance or self-retention maintained by the City of Pawtucket and
the PWSB shall be in excess of the selected vendor's insurance and shall not contribute.
There shall be no cancellation, material change, potential exhaustion of aggregate limits or non-renewal
without thirty (30) days written notice from the selected vendor or its insurer(s) to the City of Pawtucket's
Purchasing Agent. Any failure to comply with the reporting provision of this clause shall be grounds for
immediate termination of the contract with the City of Pawtucket and the PWSB.
Insurance coverage required under the contract shall be obtained from insurance companies acceptable
to the City of Pawtucket and the PWSB. The selected vendor shall pay for all deductibles, self-insured
retentions and/or self-insurance included hereunder.
The City of Pawtucket's Purchasing Agent reserves the right to consider and accept alternative forms
and plans of insurance or to require additional or more extensive coverage for any individual
requirement.
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