2024-017 Rescue Pumper Apparatus_Addendum 1

Agency:	Cherokee County
State:	Georgia
Type of Government:	State & Local
Posted Date:	Mar 20, 2024
Due Date:	Mar 25, 2024
Solicitation No:	2024-017
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
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Cherokee County Board of Commissioners

Purchasing Department

1130 Bluffs Parkway, Canton, GA 30114

Phone: (678) 493-6000

Fax: (678) 493-6035

REQUEST FOR PROPOSALS

RFP# 2024-017

RESCUE PUMPER APPARATUS PUCHASES

THE PROJECT: The Cherokee County Board of Commissioners Purchasing Department (County) is

requesting competitive sealed proposals in support of the purchase of up to ten (10) engines over a

six (6) year period, meeting the specifications and as described herein.

There will not be a mandatory meeting to review the requirements. The meeting will be held at the

proposed work site and will include walking the area.

All times in the solicitation are local times to Cherokee County, Georgia in the Eastern Time Zone.

This Request for Opportunity Description is one of two documents making up this solicitation. The

second document is Cherokee County Standard Solicitation Terms and Conditions, which contains all

the standard forms potentially required to accompany a submission. Both of these documents

together constitute the entire solicitation at the time of issuance.

The County reserves the right to reject any or all bids/proposals, to waive technicalities and to make

a selection and final award as deemed to be in the best interest of the County, including using any

form of contract it deems most advantageous to the County.

SCHEDULE:

Issued

Questions Due

Answers Due

Bids/Proposals Due

Anticipated Award Date

February 21, 2024

March 5, 2024, by 4:00 PM

March 12, 2024

March 25, 2024, at 10:00 AM

April 16, 2024

Solicitation Requirements & Instructions, Page 2 of 68

THE EXPECTED PERIOD OF PERFORMANCE:

The base period of performance is broken down into two areas: Physical Delivery of Product(s) and

Service Delivery. This is a function of the Statement of Work (SOW) and/or specification and reflects

if there is physical item or items to be delivered and / or delivery of services. An X in the box

corresponding to item 1 below, Physical Delivery indicates a physical item or items are to be delivered

and an X in the 2. Delivery of Services indicates that Services are to be performed. Either or both may

apply to the work contemplated by this solicitation.

Additionally, should there be an X in the box corresponding item 3. Option Grant, then the County

requests the right to extend the period of performance beyond the Base Rate as specified.

1. NO PHYSICAL ITEMS/GOODS

PHYSICAL DELIVERY OF ITEMS/GOODS REQUIRED:

For Physical Delivery solicitations, the period of performance for an award shall begin with

either the placement of Purchase Order or the date indicated on the Agreement. All items to

be delivered are to be FOB Cherokee County at the address indicated in the solicitation.

Performance shall be complete upon final acceptance by the County. Time is of the essence

for the delivery of each item specified. Warranty requested as below:

Warranty Term Requested: ____

2. No SERVICES REQUIRED

PERFORMANCE OF SERVICES:

For Performance of Services solicitations, the period of performance shall begin with the

placement of either a Purchase Order or the date of the Agreement unless the Agreement, the

SOW or the Solicitation Terms indicate that performance shall begin upon the issuance of a

Notice to Proceed (NTP), in which case the NTP would represent the beginning of

performance. Term of services requested are as below:

Services Term:

One Year

Two Years

Three Years

Other: Up to 10 engines over 6 years

3. OPTION GRANT:

This solicitation contains requested options; please see Statement of Work for details.

Solicitation Requirements & Instructions, Page 3 of 68

SUBMITTAL INSTRUCTIONS:

Interested Bidders/Proposers should carefully review the requirements defined herein and provide

complete and accurate submissions that should include the following items (only items indicated with

an “X” in the corresponding boxes are required for this solicitation):

Information and Addenda Acknowledgement Form (Appendix A)

Non-Influence and Non-Collusion Affidavit (Appendix B)

E-Verify Affidavit (Appendix C)

References* (Appendix D)

Acceptance of County’ Standard Agreement**, as below: (Appendix E)

Professional Services Agreement (Sample provided)

Construction Services Agreement (Sample Provided)

Architectural & Engineering Services Agreement (Sample Provided)

Other: Purchase Agreement

Certification Regarding Debarment, Suspension, and Other Responsibility Matters

Primary Covered Transactions (Appendix F)

Contractor’s License Certification (Appendix G)

Bonds Requirements if the price bid > $100K

Ability to Provide Performance, Labor & Matl. Payment Bond (Appendix H)

Bid Bond (See Appendix I)

Evidence of/ability to provide Insurance at the limits identified herein,***

Certifications, Licenses or Registrations as required by law and/or as requested

Pricing on Proposer’s Company Letterhead

Pricing on included pricing form

Contractor’s Qualifications Statement (Appendix J)

Added Terms to Construction Service Agreement (Attachment)

Substitutions Proposed: See Instructions Standard Solicitation Terms****, Item 9

Any other requirements as requested under the scope of work

Notes:

*The County reserves the right to contact not only those references provided, but may also use

previous performance for the County, other contacts it identifies and other sources of information

believed to be viable to evaluate capability, viability and performance.

**If Acceptance of County’s Standard Agreement is checked, all work/items defined herein are to be

quoted according to these requirements. Copies of these agreements can be located at the County’s

Procurement web page.

***Insurance levels requested are those identified in the County’s Standard Agreement, section “I.”

****Standard Solicitation Terms Refer to Cherokee County Standard Solicitation Terms and

Conditions

Solicitation Requirements & Instructions, Page 4 of 68

EVALUATION CRITERIA:

Bids/Proposals that contain options or additive work above and beyond the base bid will be evaluated

financially according to the criteria described in the solicitation. However, should the use of options

or additive work proposed exceed the County budget, the County retains its rights to address such

situations as described in its Standard Terms For Bid and Proposal Solicitation as well as the right to

award based on the base bid only or the base bid plus quoted additive work that is within its budget.

Bids determined to be Responsive and Responsible will be ranked based Bid Form Criteria.

Proposals determined to be Responsive and Responsible will be evaluated on the following

criteria:

30%

Price

50%

Technical

Service

15%

Delivery

100%

TOTAL

1. Technical (50%): Engine must meet the minimum current NFPA standards to be considered responsive.

 Vendor shall provide documentation to evaluate design and quality of engine.

 Vendor shall provide documentation on sound apparatus design and well-made products

that are consistent with internal controls and customer specifications via a 3rd party

compliance or with internal documentation.

 Vendor shall provide documentation of certified trades including welders, electricians,

etc.

 Vendor shall provide detailed information on all exceptions to the specifications

including cost savings associated with the change(s).

 Vendor to provide detailed information that demonstrates that the cab meets or exceeds

all standards for crashworthiness.

 Vendor shall provide detailed quality program information and/or ISO Certificate.

 Vendor should address the entire Quality Process to include at a minimum the Design,

Order Acceptance, Specification Control, Procurement to the Specifications, Supplier

Verification of Conformance to Purchased Part Specifications, Management

Responsibility, and Document Control, Manufacturing Control, Final Testing, Third Party

Process Control and Final inspection of the engine.

 Ability to meet specifications

2. Service (5%):

 Vendor shall provide service center location address and distance from Cherokee

County’s Fleet Department located at 421 Chattin Drive, Canton, Georgia 30115.

Solicitation Requirements & Instructions, Page 5 of 68

 Vendor shall provide information on their ability to provide on-site service and response

time from time service is requested for both critical and non-critical issues with a goal of

a 48 hour response time.

 Vendor shall provide resume(s), qualifications and certifications on their Emergency

Vehicle Technician (EVT) certified service personnel.

 Vendor shall provide warranty information.

3. Delivery (15%): The County considers delivery to be an important factor.

 The Proposer shall provide information on their ability to deliver the completed unit and

provide their time schedule of completion from NTP and order.

o It is not required that engines be delivered at the same time.

o If delivery of one or more engines is available earlier than others, vendors should

provide timing of such delivery on each engine.

References may be contacted should the evaluation team deem them necessary.

Proposals will be scored on the above evaluation criteria. Failure to provide information necessary to

evaluate proposal, may result in a lower scoring proposal.

The County reserves the right to reject the bid of any vendor who has previously failed to perform

properly or complete on time contracts of a similar nature, or who upon investigation shows is not in

a position to perform the contract.

ECONOMIC PRICE ADJUSTMENT:

1. Purpose: This Economic Price Adjustment is incorporated into this contract to provide for an

equitable adjustment in the contract price due to significant changes in market conditions as

reflected by the Producer Price Index (PPI) and Consumer Price Index (CPI).

2. Basis for Adjustment:

 Primary Index: Adjustments will be based primarily on the Producer Price Index for

Motor Vehicle Body Manufacturing (PCU336211336211).

 Secondary Index: The Consumer Price Index for New Vehicles (HTRUCKSSAAR) will be

used as a secondary measure in the event of significant discrepancies with the PPI.

4. Adjustment Frequency: Price adjustments under this clause will be made annually,

coinciding with the contract's anniversary date.

5. Calculation of Adjustment:

 Percentage Change: The percentage change in the selected index from the baseline

(index value at the time of contract signing) to the current index value at the time of

adjustment will determine the rate of price adjustment.

 Price Adjustment Formula: The contract price will be adjusted in direct proportion to

the percentage change in the index, subject to the cap and floor limits stated below.

2024-017 Rescue Pumper Apparatus_Addendum 1

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