Reroofing of Beach House Located at Bluebell Beach

June 5, 2026
GENESEE COUNTY INVITATION TO BID (ITB) #26-505
Sealed bids will be received until 2:00 p.m. (EST), Wednesday, July 8, 2026, at the Genesee
County Purchasing Department, 324 S Saginaw St, Suite 9A, Flint, MI, 48502 for the
Reroofing of Beach House Located at Bluebell Beach.
A mandatory pre-bid meeting will be held on Tuesday, June 23, 2026, at 10:00 a.m. (EST)
at Bluebell Beach, 5500 N Bray Rd, Flint, MI 48505. All vendors submitting a proposal must
attend the mandatory pre-bid meeting and arrive within a reasonable time following the start
of the meeting. This meeting will afford contractors the opportunity to obtain information about
this project and ask any questions directly related to this solicitation. An attendance sheet will
be provided and will serve as the official document verifying attendance. Failure to attend this
meeting shall result in disqualification of a Contractor's bid.
This procurement is conducted in accordance with the Genesee County Purchasing
Regulations, a copy of which is on file and available for inspection at the Genesee County
Purchasing Department or at the website Microsoft Word - PURCHASING REGULATIONS
8222016.
Each offeror is responsible for labeling the exterior of the sealed envelope containing the bid
response with the bid number, bid name, bid due date and time, and your firm's name. The
bid request number and due date for this ITB are:
DUE DATE: Wednesday, July 8, 2026, before 2:00 pm (EST)
DUE DATE FOR SUBMISSION OF QUESTIONS: Wednesday , June 17, 2026, before 3:00 pm (EST)
PRE-BID MEETING: Tuesday, June 23, 2026 @ 10:00 AM (EST)
POST MEETING SUBMISSION OF QUESTIONS: Wednesday, June 24, 2026, before 3:00 PM
BID REQUEST NUMBER: #26-505
Rita Schubert, Purchasing Manager
Attachments
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ITB 26-505

ITB #26-505 Reroofing of Beach House Located at Bluebell
Beach
SECTION 1 - INSTRUCTIONS TO BIDDERS
1. Sealed bids will be received until 2:00 PM (EST), Wednesday, July 8, 2026 at the
Genesee County Purchasing Department, 324 S Saginaw Street, Suite 9A, Flint, MI,
48502. The Genesee County Purchasing Department hours of operation are 8:00 a.m. to
4:30 p.m., closed holidays, check website for closed days. Label the envelope containing
the bid response as described on page 1. LATE BIDS AND BIDS SENT BY FACSIMILE
OR E- MAIL WILL NOT BE ACCEPTED.
2. A mandatory pre-bid meeting will be held on Tuesday, June 23, 2026, at 10:00 a.m.
(EST) at Bluebell Beach, 5500 N Bray Rd, Flint, MI 48505. All vendors submitting a
proposal must attend the mandatory pre-bid meeting and arrive within a reasonable time
following the start of the meeting. This meeting will afford contractors the opportunity to
obtain information about this project and ask any questions directly related to this
solicitation. An attendance sheet will be provided and will serve as the official document
verifying attendance. Failure to attend this meeting shall result in disqualification of a
Contractor's bid.
3. Please carefully review this document. It provides information necessary to aid
participating vendors in formulating a thorough response. A formal, comprehensive review
period will be conducted to ensure that Genesee County selects the best possible vendor
that will provide the best value and service.
4. Submit one original, one paper copy of your bid. After the bid closes you will be
contacted to send the County an electronic copy of your complete bid. All bids
become the property of Genesee County. The original must include a signature on the
Signature Page of a person authorized to make a binding offer. Failure to provide the
required number of duplicate copies may result in rejection of your bid. Bids may not be
submitted at the MITN site for this offering.
5. All submissions will be time stamped by an individual within the Office of Fiscal Services.
The only acceptable evidence of the time of receipt of the submissions is that of the time
clock that resides within said department. It is each Bidder's responsibility to ensure that
its bid is time stamped by the Office of Fiscal Services by the deadline. This responsibility
rests entirely with the Bidder, regardless of delays resulting from postal handling or for any
other reasons. Bids will be accepted at any time during the normal course of business
only, said hours being 8:00 a.m. to 4:30 p.m. Local Time, Monday through Friday, legal
holidays as an exception.
6. Michigan Inter-governmental Trade Network (MITN) - an alternate review of this project
can be done at (under bid # 26-505 Reroofing of Beach House Located at Bluebell
Beach https://www.bidnetdirect.com/mitn
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a. Genesee County has partnered with BidNet as part of the Michigan Inter-
governmental Trade Network and will post their bid opportunities to this site. As
a vendor, you can register with Michigan Inter-governmental Trade Network
(use hyperlink or https://www.mitn.info/Registration.asp?ID=2340) and be sure
that you see all available bids and opportunities. By selecting automatic bid
notification, your company will receive emails once Genesee County has a bid
opportunity that matches your company's business. In addition, the site handles
bid opportunities, ITBs, and RFQs for other member governmental agencies. If
you need help registering, please call Michigan Inter- governmental Trade
Network support department toll free 1-800-835-4603.
7. All communications, any modifications, clarifications, amendments, questions, responses,
or any other matters related to this ITB, shall be made by and through the purchasing
contact reference in this solicitation. No contact regarding this solicitation made with other
County employees is permitted. Any violation of this condition may result in immediate
rejection of bid.
8. All prospective bidders shall be responsible for routinely checking the Genesee County
Purchasing Department website at Genesee County, MI (geneseecountymi.gov) for
issued addenda and other relevant information. Genesee County shall not be
responsible for the failure of a prospective proposer to obtain addenda and other
information issued at any time related to this ITB.
9. A sample of a contract is attached to this ITB. After the award is made to the successful
bidder, the County and the successful proposer will negotiate a final contract that
substantially conforms to said contract. Any exceptions to the terms and conditions of the
contract and this ITB must be clearly set forth in your bid and referenced on the company
letterhead. The County will not entertain negotiations to change any terms and conditions
of the contract or ITB unless those changes are requested in your bid.
10. Insurance must be provided prior to the contract starting date and kept in full effect and
compliance during the entire contract period. Insurance requirements are provided in the
attached sample contract. Failure to comply with these provisions will cause termination
of the agreement. The County of Genesee requires a signed Genesee County Insurance
Requirements acknowledgement form with each bid submitted.
The contractor agrees to be responsible for any loss or damage to property or persons
due to the performance of services herein contracted and further agrees to indemnify and
defend the County of Genesee against all claims or demands whatsoever, and to hold the
County of Genesee harmless from any loss or damage resulting therefrom.
County policy dictates that under no circumstances can the County agree to indemnify
bidders pursuant to Michigan Law.
11. Bid Format: Bids must be submitted in the format outlined in Section 7. IMFORMATION
REQUIRED FROM BIDDERS to be deemed responsive.
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12. Local Preference for Genesee County Businesses: Unless the funding source for the
contract prohibits such preferences, within 5 business days of bid opening, if the lowest
responsive responsible bidder is not a Genesee County Business a Genesee County
Business who has submitted a responsive bid that is no more than 5% higher than the
lowest responsive bid may submit an amended bid to the Purchasing Administrator. In the
event that there are multiple Preferred Businesses that would qualify for an opportunity to
submit an amended bid, only the Preferred Business submitting the lowest qualifying bid
may submit an amended bid. A Preferred Business who is the lowest responsive
responsible bidder may not amend their bid pursuant to this section. Amended bids
submitted by Preferred Businesses in this manner shall be considered along with other
responsive bids submitted by responsible bidders
13. Contractors are to utilize the forms that are contained in this packet.
SECTION 2 - STANDARD TERMS & CONDITIONS
View Genesee County's Standard Terms and Conditions by going to the following link:
Std T C SECTION 2023.pdf
SECTION 3 - ADDITIONAL TERMS & CONDITIONS
1. Purpose: Through this ITB, Genesee County ("the County") is soliciting bids from
qualified contactors for the Reroofing of Beach House Located at Bluebell Beach,
located at Bluebell Beach as requested by Genesee County Parks and Recreation
Commission.
2. Issuing Office: This ITB is issued by the Genesee County Purchasing Department on
behalf of the Genesee County Parks and Recreation Commission. The contact person
is Rita Schubert, Purchasing Manager, Genesee County, 324 S Saginaw St, Suite 9A,
Flint, Michigan 48502, phone: (810)-257-3195, fax: (810) 257-3380 and
rschubert@geneseecountymi.gov. Email is the preferred method of contact.
3. Bid Bond: A bid bond is required upon submission of bid. Contractor must furnish a
bid bond or cashier's check (payable to Treasurer, County of Genesee) equal to five
percent (5%) of the total amount of the submitted bid price.
4. Questions & Inquiries: All questions regarding this ITB shall be submitted in writing
and received before 3:00 pm on Wednesday, June 17, 2026 to the Genesee County
Purchasing Department as listed above. E-mail is the preferred method of contact for
all inquiries concerning this ITB, and please entitled the subject line of your e-mail as
follows: Question(s) for ITB # 26-505 No verbal interpretation to any respondent as to
the meaning of any requirement stated in this ITB shall be binding on Genesee County.
All responses to questions regarding this ITB shall be issued in writing and distributed
as an addendum by Genesee County. Contractors who have attended the pre-bid
meeting will also be allowed to submit questions no later than Wednesday, June 24,
2026 before 3:00 pm.
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5. Addenda: Genesee County reserves the right to amend and provide clarification of this
ITB prior to the date for bid submission. In such an event, an addendum will be posted
on the Purchasing Department website Current Bids (www.geneseecountymi.gov).
Further, all proposers shall acknowledge having seen any and all addendums issued (1,
2, 3, etc.) on the Signature Page.
6. Bid Considerations: All costs incurred in the preparation of a response to this ITB or
any costs prior to approval of the contract by Genesee County and formal notification to
the selected proposer will be the responsibility of the respondent and will not be
reimbursed by Genesee County. Bids should be prepared simply and economically,
providing a straightforward, concise description of the proposer's ability to meet the
requirements of this ITB.
7. Responsive Bids: To ensure proper consideration, all proposers are encouraged to
submit a complete response to this ITB using the format outlined in Section 7,
INFORMATION REQUIRED FROM PROPOSERS. In addition, at least one of the paper
bids must be signed with an original signature of the official authorized to bind the
proposer to its provisions.
8. Bid Modifications: Clarifications, modifications, or amendments to any Bid that has
been submitted, but prior to the Bid Opening Date, may be made only within the
discretion and written approval of the Purchasing Manager.
9. Withdrawal of Bid: Bids may only be withdrawn by the proposer with written notice
prior to the date and time set for the opening of bids.
10. Validity Period: Any bid submitted as a result of this Invitation to Bid shall be binding
on the proposer for 120 calendar days following the due date.
11. Right To Reject: Genesee County reserves the right to reject any and all bids received
in response to this ITB.
12. Disclosure: All information in an offeror's bid is subject to disclosure under the
provisions of Public Act N. 442 of 1976 known as the "Freedom of Information Act". This
Act also provides for the complete disclosure of contracts and attachments thereto. In
the event that a proposer wishes to designate any portion of their submission as
"confidential" or "proprietary," the proposer must contact the Purchasing Manager prior
to submission of the bid. All requests regarding disclosure and requests for
confidentiality of a bid response to this ITB shall be submitted in writing and received no
later than June 25, 2026, by 12:00 p.m. (EST), to the Genesee County Purchasing
Department as listed above.
13. Errors, Omissions, And Discrepancies: If a Bidder discovers any ambiguity, conflict,
discrepancy, omission, or other error in the ITB, it shall immediately notify the Genesee
County Purchasing Manager of such error in writing and request modification or
clarification of the document prior to the deadline for submitting questions. Genesee
County will make modifications by issuing a written addendum. The bidder is
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responsible for clarifying any ambiguity, conflict, discrepancy, omission, or other error in
the Invitation for Bids prior to submitting a bid or it shall be waived.
14. Best and Final Offers: Discussions may be undertaken with those proposers whose
bid, based on the evaluation criteria stated herein, has been determined to be
reasonably susceptible of being selected for an award. After discussions are held, and
prior to award, proposers may be allowed the opportunity to submit revisions to their
bids for the purpose of obtaining best and final offers.
During the aforementioned procedures, neither the names of any of the proposers nor
the contents of any bid will be disclosed until the completion of negotiations and revision
of bids (Best and Final Offers).
The contract that may be entered into will be awarded based on the bid response and,
where applicable, the Best and Final Offer that is the most advantageous to Genesee
County, per the evaluation criteria included in this ITB.
15. Prime Contractor Responsibilities: The successful offeror(s) shall be required to
assume responsibility for all services offered in the bid regardless of who produces
them. Further, the County will consider the successful offeror to be the sole point of
contact with regard to contractual matters, including payment of any and all charges
resulting from the contract.
16. Non-Assignability: The contract may not be assigned, transferred, or conveyed by the
Contractor without the expressed written consent of Genesee County.
17. Independent Contractor: It is understood and agreed to, by and between the
Contractor and Genesee County, that any and all acts that the Contractor or its
personnel, employees, and servants perform pursuant to the terms of the Contract shall
be undertaken as independent contractors and not as employees of Genesee County
by or with a contract or agreement, nor impose any liability upon Genesee County. All
acts and contracts of the Contractor shall be in its own name and not in the name of
Genesee County.
18. Subcontracts: The Contractor shall not enter into subcontracts to this Agreement with
additional parties without obtaining prior written approval of Genesee County. A
condition of granting such approval is that such subcontractors shall be subject to all
conditions and provisions of this contract. The Contractor shall be responsible for the
performance of all subcontractors.
19. Prevailing Wage Addendum: The Contractor acknowledges that Section 3-302(3) of
the Genesee County Purchasing Regulations requires the Contractor and its
subcontractors to pay laborers and mechanics not less than the prevailing wage rates
and fringe benefits for corresponding classes of laborers and mechanics employed on
similar projects in the area. The Contractor shall comply with the provisions of the
Prevailing Wage Addendum attached as Exhibit C to this Contract.
20. Statement of Exceptions: The proposer shall furnish a statement on the company
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letterhead giving a complete description of all exceptions to the terms, conditions, and
specifications set forth in the bid. Failure to furnish this statement shall mean that the
proposer agrees to meet all requirements set forth in this solicitation.
21. Acceptance of Bid Content: It is proposed that, if a contract is entered into as a result
of this ITB, the ITB will serve as the basis for the contract. The contents of the bid of
the successful bidder may become contractual obligations if a contract is issued. Failure
of the successful offeror to accept these obligations will result in cancellation of contract
award.
22. Termination for Misrepresentation: If the successful bidder receives a contract and
is subsequently found to have misrepresented any information in its bid and/or Best and
Final Offer submission, the contract may be terminated at the discretion of Genesee
County.
23. Acceptable Deviations: The decision of Genesee County shall be final as to what
constitutes acceptable deviations from specifications or requirements.
24. News Release: News releases pertaining to this ITB or the services to which it relates
will not be made without prior written Genesee County approval, and then only in
accordance with the instructions from the contract administrator. No information
regarding the procurement and services shall be released without prior approval of the
contract administrator.
25. Contract Award/Split Awards: The County reserves the right to award by item and/or
group of items. The Bidder to whom the award is made will be notified at the earliest
possible date. Tentative acceptance of the bid, intent to recommend award of a contract
and actual award of the contract will be provided by written notice sent to the Bidder at
the address designated in the bid if a separate Agreement is required to be executed.
26. Debarment and Suspension: The contractor certifies to the best of its knowledge
and belief, that the corporation, LLC, partnership, or sole proprietor, and/or its'
principals, owners, officers, shareholders, key employees, directors and member
partners: (1) are not presently debarred, suspended, proposed for debarment,
declared ineligible, or voluntarily excluded from covered transactions by any Federal
department or agency; (2) have not within a three-year period preceding this form been
convicted of or had a civil judgement rendered against them from commission of fraud
or a criminal offense in connection with obtaining, attempting to obtain, or performing
a public (Federal, State or local) transaction or contract under a public transaction;
violation of Federal or State antitrust statutes or commission of embezzlement, theft,
forgery, bribery, falsification or destruction of records, making false statements, or
receiving stolen property; (3) are not presently indicted for or otherwise criminally
charged by a governmental entity (Federal, State or local) with commission of any of
the offenses enumerated in (2) of this certification; and , (4) have not within a three-year
period preceding this bid had one or more public transactions (Federal, State or local)
terminated for cause or default.
27. Tax: Genesee County is a Michigan Municipal Corporation and as such it is exempt
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from Federal Excise Tax and Michigan Sales Tax.
SECTION 4 - QUALIFICATIONS OF BIDDERS
In order to qualify for an award, a bidder shall have the capability in all respects to perform the
work and the integrity and reliability, which will assure good faith performance. This requirement
shall include, but is not limited to, the availability of the appropriate financial material, equipment,
facility, personnel, ability, expertise, and experience necessary to meet all procurement
requirements.
Bidders must be properly licensed under the laws governing their respective trades and be
able to obtain insurance and bonds required for the Work. A Performance Bond, a separate
Labor and Material Payment Bond, and Insurance will be required of the successful Bidder.
No bid will be considered from any bidder unless known to be skilled and regularly engaged
in the work of a character similar to that covered by the solicitation documents.
If a bidder does not convince Genesee County that it possesses the above qualifications with the
bid submission, Genesee County shall not consider its bid for award.
SECTION 5. SCOPE OF WORK AND SPECIFICATIONS
This project is for a contractor to provide labor, materials, equipment, supervision, and related
services necessary for the complete reroofing of approximately 7,000 square feet of roofing
surface at the Beach House at Bluebell Beach.
The intent of this project is to provide a complete and watertight roofing system utilizing a fully
adhered self-adhered (SA) Thermoplastic Polyolefin (TPO) membrane system, associated
insulation, flashings, and accessories in accordance with manufacturer recommendations and
applicable industry standards.
The contractor shall furnish all labor, supervision, materials, tools, equipment, permits, disposal,
and incidentals required to complete the project including, but not limited to, the following:
The Owner reserves the right to award the project in whole or in part, to reject any or all bids, and
to waive informalities in the bidding process when deemed in the best interest of the Owner.
1. General
The contractor shall furnish all labor, supervision, materials, tools, equipment, permits,
disposal, and incidentals required to complete the project including, but not limited to, the
following:
Roof Removal
* Remove and dispose of the existing roofing system down to the existing roof deck.
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* Remove all associated roofing materials, flashings, fasteners, adhesives,
deteriorated insulation, and related components as necessary for installation of the
new roofing system.
* Contractor shall inspect the exposed roof deck and notify the Owner immediately of
any deteriorated or damaged decking discovered during demolition.
Roof Deck Preparation
* Prepare existing roof deck to receive new roofing materials.
* Replace deteriorated or damaged roof decking as authorized by the Owner. Unit
pricing shall be provided for decking replacement.
* Ensure substrate is clean, dry, smooth, and suitable for installation in accordance
with manufacturer requirements.
Insulation Installation
* Install one (1) layer of 12-inch ISO HD board insulation over the prepared roof deck.
* Insulation installation shall comply with roofing manufacturer specifications and
fastening requirements.
Roofing System Installation
* Install a complete 60 mil self-adhered (SA) TPO roofing system including all required
accessories and components necessary for a complete watertight installation.
* Roofing system shall include all flashings, edge treatments, penetrations, transitions,
termination bars, adhesives, sealants, walkway pads, and accessories required by
manufacturer specifications.
* All roofing work shall comply with current industry standards, manufacturer
recommendations, and applicable building codes.
Flashing and Sheet Metal
* Install new 24-gauge galvanized steel counter flashing with Kynar 500 finish.
* Standard manufacturer color selections shall be included in the base bid.
* Contractor shall field verify all flashing dimensions and conditions prior to fabrication.
Site Protection and Cleanup
* Contractor shall protect adjacent structures, landscaping, utilities, vehicles,
equipment, and pedestrian areas from damage during construction.
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* Contractor shall maintain the job site in a clean, safe, and orderly condition
throughout the duration of the project.
* Roofing debris shall be removed from the site daily and legally disposed of offsite.
* Magnetic sweep and final cleanup shall be performed upon project completion.
Warranty Requirements
* Contractor shall provide the manufacturer's standard twenty (20) year roofing
system warranty upon project completion.
2. Contractor Qualifications
Contractors submitting bids shall:
* Be licensed and insured to perform roofing work within the State of Michigan.
* Have demonstrated experience with commercial TPO roofing installations of similar
size and scope.
* Be approved or certified installers for the proposed roofing manufacturer.
* Provide references for at least three comparable projects completed within the last
five years.
* Comply with all MIOSHA safety standards and applicable regulations.
3. Materials and Installation Standards
All materials shall be new and free from defects.
Installation shall comply with:
* Manufacturer specifications
* Current Michigan Building Code
* MIOSHA regulations
* National Roofing Contractors Association (NRCA) best practices
* Midwest Roofing Contractors Association (MIRCA) standards
Any deviation from the specified roofing system must be clearly identified within the proposal
and approved by the Owner prior to award.
4. Protection of Property
The contractor shall:
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