Request for Services 2026-03 Website Management Services Amendment No. 1
| Agency: | Palm Beach Metropolitan Planning Organization (MPO) |
|---|---|
| State: | Florida |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Apr 17, 2026 |
| Due Date: | Apr 27, 2026 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
Request for Services 2026-03 Website Management Services
RFS Issue Date: 4/3/2026 4:30 p.m.
RFS Closing Date: 4/27/2026 4 p.m.
2026-03 RFS Website Development and Management Services Amended No.1 (PDF)
RFS 2026-03 Questions and Answers
If you have any questions regarding this Request for Proposal, contact Jessica Lopez, the Procurement and Contracts Coordinator, at finance@palmbeachmpo.org .
Attachment Preview
REQUEST FOR SERVICES
RFS NO. 2026-03
The Palm Beach Metropolitan Planning Organization
is seeking Submittals for:
Website Management Services
IN ACCORDANCE WITH THE PROVISIONS OF ADA, THIS DOCUMENT MAY BE
REQUESTED IN AN ALTERNATE FORMAT
Council Member Yvette Drucker, MPO Governing Board Chair
Valerie Neilson, Executive Director
Palm Beach Metropolitan Planning Organization
301 Datura Street
West Palm Beach, FL 33401
DATE ISSUED: April 3, 2026, 4:00 P.M. EST
CLOSING DATE AND TIME: April 17 April 27th, 2026, 4:00 P.M. EST
Table of Contents
SECTION 1 - GENERAL INFORMATION .................................................................................... 3
1.1 Issuing Office......................................................................................................... 3
1.2 Purpose Of The Project ......................................................................................... 3
1.3 Period Of Contract................................................................................................. 3
1.4 Timetable............................................................................................................... 3
1.5 Entering Submittals ............................................................................................... 4
1.6 Contact Person...................................................................................................... 4
1.7 Additional Information / Amendment(s) ................................................................. 5
SECTION 2 - GENERAL TERMS AND CONDITIONS ................................................................. 5
2.1 Submittal Guarantee ............................................................................................. 5
2.2 Modified Submittals ............................................................................................... 5
2.3 Withdrawal Of Submittals ...................................................................................... 5
2.4 Late Submittals, Late Modified Submittals ............................................................ 6
2.5 RFS Postponement / Cancellation ........................................................................ 6
2.6 Costs Incurred By Respondents............................................................................ 6
2.7 Proprietary / Confidential Information .................................................................... 6
2.8 Negotiations .......................................................................................................... 6
2.9 Right to Protest...................................................................................................... 6
2.10 Title VI, Equal Opportuntity Employment & Nondiscrimination.............................. 7
2.11 Rules; Regulations; Licensing Requirements........................................................ 7
2.12 Federal Debarment ............................................................................................... 7
2.13 RESPONSIVE Submittals ..................................................................................... 7
2.14 Exceptions to the RFS ........................................................................................... 8
2.15 MPO’s Exclusive Rights ........................................................................................ 8
2.16 Selection Process .................................................................................................. 8
2.17 Evaluation Criteria ................................................................................................. 9
2.18 Award Of Contract ................................................................................................. 9
2.19 Standard Contract Provisions.............................................................................. 10
2.20 Commencement Of Work .................................................................................... 11
2.20 Indemnification .................................................................................................... 11
2.21 Taxpayer Identification Number........................................................................... 11
2.22 Authorized Signature ........................................................................................... 11
SECTION 3 - PROPOSAL REQUIREMENTS ............................................................................ 12
3.1 Table of Contents and Cover Letter .................................................................... 12
3.2 Qualifications ....................................................................................................... 12
3.3 Price Proposal ..................................................................................................... 12
3.4 Business Information Form ................................................................................. 12
3.6 Customer Reference Forms ................................................................................ 13
SECTION 4 - SCOPE OF WORK / SERVICES .......................................................................... 14
SECTION 5 - DOCUMENTS TO BE SUBMITTED IN PROPOSAL............................................ 19
EXHIBIT A - BUSINESS INFORMATION FORM............................................................ 20
EXHIBIT B – CUSTOMER REFERENCE FORM............................................................ 21
EXHIBIT C – MPO AUTHORIZED SIGNATURE FORM................................................. 21
EXHIBIT D – LABOR AND SERVICES AFFIDAVIT ..................................................... 214
SECTION 1 - GENERAL INFORMATION
1.1 ISSUING OFFICE
This Request for Services (RFS) is issued by the Palm Beach MPO (hereinafter referred to as
“MPO”). The MPO is the sole point of contact concerning this RFS. All communication regarding
this RFS must be done through the MPO as outlined in Section 1.6, Contact Person. The
procurement standards governing this RFS can be found on the MPO website at
www.PalmBeachMPO.org/Business.
1.2 PURPOSE OF THE PROJECT
The MPO is soliciting submittals from qualified firms to provide professional ongoing website
maintenance, technical support, and development services for the Palm Beach MPO website,
built on the WordPress platform, to ensure the website remains secure, functional, accessible,
and responsive to the needs of the public and MPO staff.
1.3 PERIOD OF CONTRACT
The proposed effective date of this Contract is July 1, 2026. The MPO anticipates the Contract
resulting from this solicitation will continue for a period of thirty-six (36) months, expiring June 30,
2029. Two (2) additional twelve (12) month renewal option(s) may be offered at the MPO’s sole
discretion.
1.4 TIMETABLE
The anticipated schedule and deadline for the RFS and Contract approval are as follows:
Activity
RFS available for download
Deadline for receipt of
questions or comments
Response to questions and
RFS amendments (if any)
available for download
Deadline for receipt of
proposals
Date
Time
4/3/2026 4:00 p.m.
4/10/2026 4:00 p.m.
4/15/2026 4:00 p.m.
4/27/2026 4:00 p.m.
Public Opening of Sealed Bids
MPO Staff Evaluation Meeting
4/28/2026
5/11/2028
5/11/2026
11:00 am
11:00 a.m.
Location
www.PalmBeachMPO.org/Business
and
www.DemandStar.com
Submit via e-mail to
finance@PalmBeachMPO.org
www.PalmBeachMPO.org/Business
and
www.DemandStar.com
www.DemandStar.com or
Palm Beach MPO
301 Datura Street
West Palm Beach, FL 33401
Palm Beach MPO
301 Datura Street
West Palm Beach, FL 33401
Palm Beach MPO
Teams Meeting
Palm Beach MPO RFS NO. 2026-03
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Posting of Short List
(If applicable)
Oral Presentations
(if necessary)
Posting of Notice of Intent to
Award
Award Date
Contract Start Date
5/12/2026 4:00 pm
5/15/2026 2:00 pm
5/20/2026
5/21/2026
7/1/2026
4:00 pm
www.PalmBeachMPO.org/Business
and
www.DemandStar.com
Palm Beach MPO
301 Datura Street
West Palm Beach, FL 33401
www.PalmBeachMPO.org/Business
and
www.DemandStar.com
NOTE: The MPO reserves the right to alter the above activities, places and/or times at
the MPO’s sole discretion.
1.5 ENTERING SUBMITTALS
All proposals must be submitted by 4:00 p.m. on 04/27/2026.
The submittal by a Respondent will be considered by the MPO as constituting a legal offer by the
Respondent to perform the required services identified therein. Respondents can choose one of
the following options for submittal:
1. Respondents may submit electronically via DemandStar at www.DemandStar.com. The
Proposal package, including all signed/authorized/notarized forms, can be uploaded through
the DemandStar website. The RFP will be available under the Palm Beach Metropolitan
Planning Organization name.
2. Respondents may submit Proposals in person. Please see instructions below.
3. Respondents may submit Proposals by mail. The MPO cannot be held liable for documents
that become lost, misplaced, or delayed by any and all delivery services including, but not
limited to, USPS, FedEx, UPS, etc. Please see instructions below.
In person/mail submittal instructions: Respondents submitting Hard/paper copies of the Proposal
must submit in a package with an unbroken seal, including all signed/authorized/notarized forms.
All Proposals should be formatted to print on letter size paper with arial type in 11 or 12 pt. text.
Any proposal materials submitted unsealed are not eligible for consideration.
In person or mail submittals must be addressed and delivered to the Contact Person:
Palm Beach MPO c/o Jessica Lopez
301 Datura St.
West Palm Beach, FL 33401
1.6 CONTACT PERSON
The MPO Contact Person for this RFS is Jessica Lopez, Procurement & Contracts Coordinator,
(561) 725-0821, e-mail address: Finance@PalmBeachMPO.org.
Any questions, explanations, or other requests desired by Proposer(s) regarding this RFS must
be made in writing to the Contact Person via e-mail or U.S. Mail no later than the date specified
Palm Beach MPO RFS NO. 2026-03
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and to the address listed in the RFP Timetable (Section 1.4). The request must contain the
Respondent’s name, address, phone number, and e-mail address.
Respondents are advised that from the date of release of this RFS until the award of contract, no
contact with MPO Staff concerning this RFS is permitted, except as authorized by the contact
person designated herein.
1.7 ADDITIONAL INFORMATION / AMENDMENT(S)
Changes to this RFS, when deemed necessary by the MPO, will be completed only by written
Amendment(s) issued no later than the date specified in the RFS Timetable (Section 1.4).
Respondents should not rely on any representations, statements or explanations other than those
made in the RFS or in any Amendment to this RFS. In the case of any apparent conflict between
the RFS and any Amendment issued, the latest Amendment issued shall prevail.
As they are issued, all Amendments to solicitations will be posted under the applicable solicitation
on www.PalmBeachMPO.org/business. It is the sole responsibility of the Respondent to check
for any Amendments prior to the deadline for receipt of Submittals. The MPO shall not be
responsible for the completeness of any RFS package not downloaded directly from the MPO
website.
It is the Respondent’s sole responsibility to assure receipt of all Amendments. The Respondent
should verify with the designated Contact Person (Section 1.6) prior to submitting a Proposal that
all Amendments have been received. Respondents are required to acknowledge the receipt of all
Amendments by submitting the Amendment Acknowledgement Form as part of their proposal.
The Amendment Acknowledgement Form will be attached to the amendment documentation
posted to the website.
The MPO shall not be responsible for the completeness of any RFP package not downloaded
directly from the MPO website or www.DemandStar.com.
SECTION 2 - GENERAL TERMS AND CONDITIONS
2.1 SUBMITTAL GUARANTEE
Respondent guarantees their commitment, compliance, and adherence to all requirements of the
RFS by submission of their Submittal.
2.2 MODIFIED SUBMITTALS
A Respondent may submit a modified Submittal to replace all or any portion of a previously
submitted Submittal until the deadline for receipt of Submittals. The MPO will only consider the
latest version of the Submittal.
2.3 WITHDRAWAL OF SUBMITTALS
A Submittal may be withdrawn only by written notification. Letters of withdrawal received after
the deadline for receipt of Submittals will not be accepted unless the contract has been awarded
to another Respondent or no award has been made within ninety (90) days after the deadline for
receipt of Submittals.
Palm Beach MPO RFS NO. 2026-03
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This page summarizes the opportunity, including an overview and a preview of the attached documents.
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