Request for Quotes - Streets Department Irrigation System Maintenance

Quotes shall include, at a minimum, the following items:

1. Name, email, company name, and phone number of project manager.
   

2. A fixed or hourly cost, per location, for irrigation system spring start-up to reflect work including:

• Checking performance of valves and sprinkler heads
• Removing any debris
• Making adjustments or nozzle changes as needed
• Programing irrigation controllers for night time and early morning watering only (between hours of 10pm – 6am).

• Clearing all irrigation lines (blow-out with air compressor)
• Setting backflow assemblies to winterized positions or removing completely (as needed)
• Deactivating controllers.

• Periodically checking valves and sprinkler heads and making adjustments or clearing debris
• Identifying and repairing or replacing irrigation system components
• Controller programming and making seasonal adjustments to irrigation controller.

A contractor selection committee consisting of COB staff will choose, in its opinion, the most qualified and responsible contractor to negotiate a Professional Services Agreement. The COB will evaluate quotes based on the following criteria:

1. Contractor’s qualifications, availability, and response time;
2. Contractor fixed or per hour rate(s).

The COB plans to execute a contract with the selected contractor for a one (1) year term with an option to renew annually, upon written agreement by both parties, for a period not to exceed 5 years from the date of the original agreement.

The COB will attempt to negotiate a satisfactory contract with the selected contractor. If unsuccessful, the COB will terminate negotiations and select another contractor.

COB contact:  Direct questions to the following COB contact:

Marcy Yeykal – Public Works Office Manager

406-582-2273

myeykal@bozeman.net

Non-discrimination And Equal pay policy:  The City of Bozeman requires each entity submitting under this notice shall affirm, on a separate form provided, that it will not discriminate on the basis of race, color, religion, creed, sex, age, marital status, national origin, or because of actual or perceived sexual orientation, sexual preference, gender identity, or disability in fulfillment of a contract entered into for the services identified herein and that this prohibition on discrimination shall apply to the hiring and treatment of the submitting entity’s employees and to all subcontracts it enters into in the fulfillment of the services identified herein. Failure to comply with this requirement shall be cause for the submittal to be deemed nonresponsive.

The City also requires each entity submitting under this notice shall affirm it will abide by the Equal Pay Act of 1963 and Section 39-3-104, MCA (the Montana Equal Pay Act), and has visited the State of Montana Equal Pay for Equal Work “best practices” website, https://equalpay.mt.gov/BestPractices/Employers , or equivalent “best practices” publication and has read the material.