Request for Quotations (RFQ) Traffic Signal Equipment Install
| Agency: | Newton city |
|---|---|
| State: | Iowa |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Nov 13, 2025 |
| Due Date: | Dec 4, 2025 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
| Bid Title: |
Request for Quotations (RFQ) Traffic Signal Equipment Install
|
| Category: | Public Improvement Projects |
| Status: | Open |
| Bid Recipient: | Brandon Schakel |
|
Attachment Preview
REQUEST FOR QUOTATIONS (RFQ)
FOR TRAFFIC SIGNAL EQUIPMENT INSTALL
The City of Newton, Iowa is seeking competitive quotations for the public improvement hereafter
described. Contractors qualified to perform the work are invited to submit competitive quotations,
pursuant to the requirements of Section 26.14 of the Iowa Code.
1. Description of the Public Improvement Work to be Performed Pursuant to This
Solicitation.
The public improvement work for which the city is seeking competitive quotations is generally
described as follows:
Traffic Signal Equipment Install
Locations:
- 1st Avenue & W 3rd Street
- 1st Avenue & W 4th Street
At 1st Ave & W 3rd St:
- Cabinet Assembly: P44 TS2-1 with 16-position backplane and ATC rack
- (1) ATCeX2 Controller
- (1) EDI Monitor Unit
- (1) Clary Battery Backup with 41 Ahr Batteries
- (2) Bus Interface Units (BIUs)
- (1) Power Supply & Accessories
- NoTraffic Video/Radar Detection System: (1) Control Unit, (4) Sensors, Antenna,
Mounts, and Accessories
- APS Buttons (Polara 8-iNS): Buttons, Push Button Signs, iCCU, SDLC Package,
NEMA Plug
At 1st Ave & W 4th St:
- (1) ATCeX2 Controller
- (1) EDI Monitor
- (2) BIUs
- (1) Clary Battery Backup with 41 Ahr Batteries
- NoTraffic Video/Radar Detection System: (1) Control Unit, (4) Sensors, Antenna,
Mounts, and Accessories
The City of Newton is requesting quotations for the installation of traffic signal control
and detection equipment as listed in General Traffic Controls Quote #7826, dated
October 10, 2025. Equipment has been procured separately and will be provided by the
city. The work shall commence upon issuance of the Notice to Proceed, and shall be completed
on or before February 13, 2025 , install completion date dependent upon supply chain.
2. Plans and Specifications.
Plans and specifications for City of Newton Traffic Signal Equipment install project are
available for inspection in the office of the Public Works Director 303 W 4th St N, Suite 501,
Newton, Iowa, or by contacting the Public Works office at 641-792-6622 ext. 2318
3. Site Visit.
Interested contractors are further advised that a site visit may be arranged by contacting Mike
Ward, operations superintended at 641-792-6622 ext. 2310.
4. Time, Place and Manner for Filing Competitive Quotations.
Competitive quotations for Traffic Signal Equipment Install shall be filed in one of the below
manners to the office of the Public Works Director 303 W 4th St N, Suite 501, Newton, Iowa, on or
before 11:00 am on December 4th, 2025.
(1) placing them in the United States Mail, appropriately stamped and addressed to the
Public Works Director office at the City of Newton, 303 W 4th St N, Suite 501, Newton,
Iowa 50208;
(2) filing them in person / in hand at the office of the Public Works Director’s office at the
address listed above;
5. Competitive Quotations to be Submitted on Form Provided.
Competitive quotations shall be filed on the Competitive Quotation form provided by the City and
included with this RFQ. Competitive quotations which are filed in any other form shall be
determined to be non-responsive and shall be rejected by the City.
6. Costs to be Included in Competitive Quotations Submitted by Contractors;
Documentation of Certain Costs.
Interested contractors are required to include in their competitive quotations the price for labor,
equipment and supplies required to perform the work.
7. Quotation and Evidence of Insurance Required.
Each contractor submitting a quotation pursuant to this RFQ shall include with its quotation a
certificate or certificates of insurance, evidencing insurance with coverage’s and in amounts as
required by the City.
8. Project Notes.
- Execution of the City’s standard contract.
- Completion of work by February 15, 2025, , install completion date dependent upon
supply chain.
- Compliance with all manufacturer installation requirements.
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9. Sales Tax.
The City will issue special sales tax exemption certificates to the contractor awarded the contract to
perform the work and to its subcontractors, pursuant to Iowa Code Section 422.42, (15) and (16)
and Iowa Code Section 422.47 (5). The contractor awarded the contract for the work and its
subcontractors should present such certificate when procuring materials and equipment for the
project, and should not pay sales tax for such materials and equipment. Accordingly, the
contractor should not include sales tax in its competitive quotation for the work. The city will not
accept contractor claims for reimbursement of sales tax, will not attempt to obtain a refund of sales
taxes paid from the State of Iowa, and will not reimburse the contractor for any sales taxes
mistakenly paid by it or its subcontractors.
10. Evaluation of Competitive Quotations.
If a quoting contractor does not submit its quotation on the form required by the governmental
entity, or does not provide all information or documentation or make all commitments required by
the governmental entity, or does not cause said form to be executed as required by the
governmental entity, said quotation shall be determined to be non-responsive and shall be rejected
by the governmental entity.
11. Completion Date and Liquidated Damages.
The Contractor hereby agrees to fully complete the project by February 15, 2025, install
completion date dependent upon supply chain.; and to pay liquidated damages for
noncompliance with said completion provisions at the rate of Two Hundred dollars ($200) for each
calendar day thereafter that the work remains incomplete.
12. Execution of Contract Upon Acceptance and Evidence of Insurance.
Upon the City’s determination which contractor has submitted the lowest responsive, responsible
quotation, the City will take action to award the contract to that contractor, conditioned upon the
contractor’s submission, and the City’s approval, of the contractor’s evidence of insurance, and
further conditioned upon the contractor’s execution of a contract in the form provided by the City.
13. Attachments.
a. Competitive Quotation Form
b. Equipment Sheet
c. Specification Sheet
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COMPETITIVE QUOTATION FORM
TRAFFIC SIGNAL EQUIPMENT INSTALL PROJECT
CITY OF NEWTON, IOWA
I.
Description of Public Improvement Work to be performed:
The undersigned Quoting Contractor hereby proposes to perform all work necessary to complete the
following described public improvement:
Traffic Signal Equipment Install
Locations:
- 1st Avenue & W 3rd Street
- 1st Avenue & W 4th Street
At 1st Ave & W 3rd St:
- Cabinet Assembly: P44 TS2-1 with 16-position backplane and ATC rack
- (1) ATCeX2 Controller
- (1) EDI Monitor Unit
- (1) Clary Battery Backup with 41 Ahr Batteries
- (2) Bus Interface Units (BIUs)
- (1) Power Supply & Accessories
- NoTraffic Video/Radar Detection System: (1) Control Unit, (4) Sensors, Antenna, Mounts, and
Accessories
- APS Buttons (Polara 8-iNS): Buttons, Push Button Signs, iCCU, SDLC Package, NEMA Plug
At 1st Ave & W 4th St:
- (1) ATCeX2 Controller
- (1) EDI Monitor
- (2) BIUs
- (1) Clary Battery Backup with 41 Ahr Batteries
- NoTraffic Video/Radar Detection System: (1) Control Unit, (4) Sensors, Antenna, Mounts, and
Accessories
The City of Newton is requesting quotations for the installation of traffic signal control
and detection equipment as listed in General Traffic Controls Quote #7826, dated
October 10, 2025. Equipment has been procured separately and will be provided by the
city. The work shall commence upon issuance of the Notice to Proceed, and shall be
completed on or before Completion of work by February 15, 2025, install completion
date dependent upon supply chain.
II.
Quoting Contractor’s Price for Construction of the Public Improvement:
The Quoting Contractor agrees to perform all work necessary to complete the public improvement project,
as described above and as further described in the project plans and specifications now on file in the office
of the Community Development Director, for and in consideration of the City’s payment of the following
prices which include all labor, equipment, materials, and supplies required to perform the work and complete
the improvement:
Item
Description
Labor to install
traffic signal
equipment at
1st Ave and W
3rd and 4th St
Units
LS
Est. Qty.
1
Unit Price
$_______
Amount
$_______
Total Quoted Cost: $_________
III. Quoting Contractor’s Acknowledgments:`
The Quoting Contractor hereby acknowledges that the City of Newton (hereinafter City) reserves the right
to:
1. Reject any, or all, competitive quotations. Award of the contract, if any, shall be made to be to the
lowest responsive, responsible bidder;
2. Make such alterations in the contract documents or in the proposal quantities as it determines
necessary in accordance with the contract documents after execution of the contract. Such
alterations shall not be considered a waiver of any conditions of the contract documents, and shall
not invalidate any of the provisions thereof.
IV. Quoting Contractor’s Agreements:
The Quoting Contractor hereby agrees:
1. To enter into a Contract to Construct a Public Improvement with the City, if this Competitive
Quotation is selected, in the form provided by the City.
2. To provide proof of insurance as required in the RFQ.
3. To complete the work on or before Completion of work by February 15, 2025, , install
completion date dependent upon supply chain.
4. To construct the work in accordance with the project plans and specifications, the Iowa Statewide
Urban Standard Specifications for Public Improvements, 2025 Edition (a.k.a. Iowa SUDAS
Specifications, 2025 Edition), and as further modified by any supplemental specifications and
special provisions included in the contract documents.
5. To not include sales tax in this Competitive Quotation, with the understanding that the City will
issue a sales tax exemption certificate for purchase of materials to be incorporated into the project.
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This page summarizes the opportunity, including an overview and a preview of the attached documents.
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