Request for Qualifications: Village Prosecutor Services

Village of Woodridge
REQUEST FOR QUALIFICATIONS
VILLAGE PROSECUTOR SERVICES
Issue Date: March 23, 2026
Proposals Due: April 17, 2026, 4:00 PM (Central Time)
Contact:
Shaun O'Connor
soconnor@woodridgeil.gov
(630) 719-4730

Table of Contents
1. 1. Introduction
2. 2. Background of the Village
3. 3. Scope of Services and Requirements
4. 4. Qualifications Submittal Requirements
5. 5. Evaluation and Selection
6. 6. Submittal Instructions and Schedule
7. 7. Terms and Conditions
8. Appendix A: Fee Information Form
9. Appendix B: Certification Form
10. Appendix C: Qualifications Submittal Checklist
11. Appendix D: Insurance Requirements

1. Introduction
The Village of Woodridge, Illinois (the Village) invites proposals from qualified attorneys or law firms
licensed to practice in the State of Illinois to provide Village Prosecutor services pursuant to a
professional services agreement. The selected proposer will represent the Village in prosecuting
violations of municipal ordinances and traffic offenses.
This Request for Qualifications (RFQ) is intended to identify a proposer with demonstrated municipal
prosecution experience, strong courtroom practice, and an approach that supports fair, efficient, and
consistent enforcement of Village ordinances.
The Village may, in its sole discretion, conduct interviews, request clarifications, and negotiate final
terms with one or more proposers. The Village is not responsible for any costs incurred by proposers in
preparing or submitting proposals.
Questions regarding this RFQ must be submitted in writing to the Contact identified on the title page.
Responses and any addenda issued by the Village will be provided to known proposers as applicable. It is
the proposer's responsibility to acknowledge receipt of any addenda in its proposal.
2. Background of the Village
The Village of Woodridge (population 32,971) is located in DuPage, Will, and Cook Counties, Illinois,
approximately 30 miles southwest of Chicago. Neighboring communities include Naperville, Downers
Grove, Darien, Lisle, Lemont, Romeoville, and Bolingbrook. Woodridge was incorporated on August 24,
1959.
Woodridge has excellent access to I-355 and I-55 and includes significant commercial and industrial
development, including multiple business parks and retail shopping centers.
The Village provides a full range of municipal services, including police services, code enforcement,
community development, and administrative services.
3. Scope of Services and Requirements
3.1 Purpose and Objectives
The purpose of this RFQ is to retain a Village Prosecutor to provide professional prosecution services
that support public safety, promote voluntary compliance with Village ordinances, and ensure due
process for defendants and respondents. The Village's objectives include consistent case handling,
efficient docket management, and clear communication with Village staff and enforcement personnel.
3.2 Minimum Eligibility and Qualifications
At a minimum, proposers and the attorney(s) assigned to provide services must meet the following
requirements:

* Licensed attorney in good standing in the State of Illinois, with at least five consecutive years of
active practice.
* Demonstrated experience prosecuting municipal ordinance and traffic matters in Illinois, including
bench trials and motion practice.
* Ability to appear on scheduled court call dates and related court proceedings and to provide
qualified substitute coverage, when necessary, subject to Village approval.
* No actual or apparent conflicts of interest that would impair the ability to represent the Village, as
determined by the Village.
* Capacity to respond to Village communications promptly and to coordinate effectively with the
Police Department, Community Development, and other departments as applicable.
Preference may be given to proposers with prior experience serving as a municipal prosecutor for
similarly situated Illinois municipalities.
3.3 Scope of Services
The Village Prosecutor will provide services that may include, but are not limited to, the following areas:
A. Circuit Court and Related Prosecution Services
* COURT LOCATION: DuPage County Judicial Center, 505 N. County Farm Road, Wheaton, IL 60187
* COURT CALL DAYS AND TIMES HERE: Court is every Friday, excluding scheduled court holidays, at 8
am.
* Review and prosecute Village filed ordinance and traffic matters in the Circuit Court and any other
court of competent jurisdiction.
* Prepare complaints, motions, subpoenas, and other pleadings necessary to prosecute cases,
including coordination with officers and witnesses.
* Appear on assigned court calls and represent the Village in court proceedings, including trials and
status conferences.
* Negotiate agreed dispositions when appropriate, consistent with Village policy and applicable law.
* Coordinate with the Village Attorney or special counsel as needed on matters involving complex
legal issues, appeals, or litigation strategy.
B. Case Management and Program Support
* Provide guidance to enforcement personnel regarding evidence, documentation, notice
requirements, and case readiness, including recommendations to improve consistency and reduce
dismissal risk.
* Attend periodic coordination meetings with Village staff as requested.
* Provide template language or recommended updates for ordinance provisions or enforcement
processes when recurring issues are identified, in coordination with the Village Attorney.
* Maintain case files and records consistent with professional standards and Village record retention
requirements.

3.4 Service Standards and Reporting
* Timely responsiveness to Village communications and requests for guidance on active matters.
* Professional, fair, and courteous conduct in court and in all related proceedings.
* Monthly invoicing with sufficient detail to allow the Village to confirm work performed, time billed,
and expenses (if any) consistent with the fee arrangement.
* Upon request, periodic summaries of docket status, outcomes, and operational recommendations.
4. Qualifications Submittal Requirements
Proposals should be clear, well-organized, and include the information below in the order listed.
Proposers may include additional information that they believe is relevant.
12. Cover Letter signed by an authorized representative.
13. Proposer Contact Information (name, address, phone, email, website).
14. Identification of the Lead Attorney who will serve as the primary Village Prosecutor, including Illinois
ARDC number.
15. Resumes for the lead attorney and any other attorneys or staff expected to work on Village matters,
including relevant municipal prosecution experience.
16. Summary of relevant experience, including a description of municipal clients served within the last
five years and the nature of services provided.
17. Proposed staffing and substitute coverage plan, including how continuity will be maintained if the
lead attorney is unavailable for a scheduled court call or hearing.
18. Conflict of Interest statement identifying any actual or potential conflicts, including representation
of parties that may appear in Village matters.
19. Three professional references, including at least two public-sector references for the lead attorney.
20. Fee Proposal completed on Appendix A, including any proposed retainer structure, per-call rates,
and/or hourly rates as applicable.
21. Proposed form of professional services agreement or engagement letter, or a summary of key
contractual terms the proposer typically requires.
22. Exceptions or requested modifications to the Village's terms and conditions, if any, are clearly
identified.
The Village may request additional information, writing samples (such as a sample motion or brief), or
an interview as part of the evaluation process.
5. Evaluation and Selection
The Village will evaluate submittals based on the criteria below. The Village may, in its discretion,
conduct interviews and check references before selection.
Evaluation Factor Description Weight

Relevant municipal prosecution Depth and relevance of experience High
experience prosecuting ordinance and traffic matters.
Approach and service standards Responsiveness, case management High
approach, and demonstrated
professionalism and judgment.
Staffing and continuity Availability for scheduled appearances and Medium
adequacy of substitute coverage and
support resources.
Fees and value Reasonableness and transparency of Medium
proposed fees and billing structure.
References and past performance Quality of references and results Medium
demonstrated for comparable public-sector
clients.
Conflicts and independence Absence of conflicts and the ability to High
provide independent representation of the
Village.
The Village reserves the right to award an agreement in the manner it determines to be in its best
interests. The Village is not obligated to award an agreement solely based on the lowest cost.
6. Submittal Instructions and Schedule
6.1 Submission Method and Deadline
Proposals must be received by the Village no later than 4:00 PM (Central Time) on April 17, 2026. Late
proposals may not be considered.
Proposals may be submitted electronically in PDF format by email to the Contact listed on the title page
or delivered in hard copy to the address below. If submitting in hard copy, the sealed envelope should
be clearly labeled "Village Prosecutor Services Proposal" and include the proposer's name.
Delivery Address:
Village of Woodridge
Attn: Shaun O'Connor
7215 Janes Ave
Woodridge, IL 60517
6.2 Anticipated Schedule

Action Anticipated Date
RFQ Issued March 23, 2026
Questions due April 6, 2026
Responses to Questions April 10, 2026
Proposal Due Date April 17, 2026
Village review of proposals April 22-24, 2026
Interviews (if conducted) April 27-May 1, 2026
Village Board consideration/award May 21, 2026
Orientation/transition period June 2026
Services commencement (anticipated) July 1, 2026
The Village reserves the right to modify this schedule in its sole discretion.
7. Terms and Conditions
7.1 Right to Reject and Reservation of Rights
The Village reserves the right to reject any and all submittals, to waive informalities, to request
clarifications, and to cancel or reissue this RFQ if it is in the Village's best interests. The Village may
negotiate with one or more proposers.
7.2 Public Records and FOIA
All proposals and supporting materials submitted to the Village become the property of the Village and
may be subject to disclosure under the Illinois Freedom of Information Act after award of an agreement,
except to the extent an exemption applies. Proposers seeking confidential treatment of specific
information must clearly mark the information and provide the legal basis for the claimed exemption.
The Village's determination regarding disclosure will control.
7.3 Term, Renewal, and Termination
The Village anticipates an initial contract term from July 1, 2026, through December 31, 2027.
Thereafter, the Village may, in its discretion, renew the agreement for additional one-year terms,
subject to satisfactory performance and mutual agreement.
The agreement is expected to permit termination by the Village upon at least sixty (60) days' written
notice, and any additional termination rights required by law or negotiated by the parties.
7.4 Conflicts of Interest

The selected proposer must promptly conduct conflict checks for new matters and disclose any actual or
potential conflicts to the Village. No representation will proceed where a conflict exists unless it is
addressed and, where permitted, waived in writing by the Village.
7.5 Assignment and Subcontracting
The proposer may not assign, transfer, or subcontract any portion of the services without the prior
written approval of the Village. The Village expects the lead attorney identified in the proposal to remain
the primary point of contact.
7.6 Background Check
The Village may, at its discretion, conduct a background check of the proposer and/or assigned
attorney(s). The Village may decline to award or may terminate an agreement based on information
obtained, as permitted by law.
7.7 Proposal Withdrawal and Validity Period
A proposal may be withdrawn by written notice to the Contact before the submission deadline. Unless
withdrawn, each proposal will remain valid for ninety (90) days after the due date.
7.8 Non-collusion
By submitting a proposal, the proposer certifies that the proposal is genuine and not a collusive or sham
submission, and that the proposer has not colluded with others regarding the submission of proposals.

Appendix A: Fee Information Form
Proposers must complete the fee information below. The Village may request additional details during
negotiations.
1. Proposed fee structure (check all that apply and provide details):
* Monthly retainer (describe what is included, anticipated hours/activities, and overage handling).
* Per-court-call or per-session rate (identify what constitutes a session and what is included).
* Hourly rates (identify rates by role: partner, associate, paralegal, legal assistant).
* Hybrid approach (describe).
2. Rate schedule:
Role / Service Rate Notes (travel, expenses, etc.)
Lead attorney's hourly rate
Additional attorney's hourly rate
Paralegal / legal assistant hourly rate
Per-court-call or per-hearing session rate
(if applicable)
Monthly retainer amount (if applicable)
3. Billing practices (briefly describe invoice detail level, minimum increments, and any non-billable
items).

Appendix B: Certification Form
CERTIFICATION
The undersigned, being an authorized representative of the Firm, hereby certifies the following:
* The Firm is not barred from submitting a proposal as a result of a violation of 30 ILCS 505/10.1 or 30
ILCS 505/10.2 concerning bid or proposal rigging, rotating, kickbacks, bribery, or interference with
public contracts.
* The Firm is not delinquent in the payment of any tax administered by the Illinois Department of
Revenue, unless contested correctly in accordance with applicable law.
* The Firm will comply with applicable federal and state civil rights laws, including Title VII of the Civil
Rights Act of 1964 (as amended) and the Illinois Human Rights Act (775 ILCS 5).
* If the Firm has 25 or more employees, the Firm will provide a drug-free workplace in accordance
with the Illinois Drug-Free Workplace Act (30 ILCS 580).
* The proposal is genuine and not collusive or sham; the Firm has not colluded, conspired, or agreed
with any other person or firm to submit a sham proposal or to refrain from submitting a proposal.
Printed Name: ________________________________
Title: _______________________________________
Firm: ________________________________________
Signature: ____________________________________
Date: ________________________________________
Notary Public:
Subscribed and sworn before me this ______ day of __________, 2026.
Signature: ____________________________________
Seal: