Request for Qualifications-Traffic Circle Engineering

Agency:	City of Estacada
State:	Oregon
Type of Government:	State & Local
NAICS Category:	541330 - Engineering Services
Posted Date:	Jan 8, 2026
Due Date:	Feb 12, 2026
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Status

open

Close Date

Thursday, February 12, 2026 at 2 p.m.

Category RFPs & Bids

Contact Info Contact Person

Elaina Turpin

info@cityofestacada.org

The City intends to build a traffic circle at the intersection of River Mill Road and

Eagle Creek Road.

Provide Engineering services for design and construction of the traffic circle project.
Provide or subcontract for all required state and federal environmental and

archeological testing and/or permitting.
Provide permitting, design plans and construction specifications for improvement

alternatives identified in the design.
Perform services related to identifying and negotiating necessary easements.
Perform services related to Bidding, Award, and Construction of the designed project.
Assist the City in consultation and coordination with State and Federal agencies during

the project.
Provide complete project management for all phases of work undertaken.

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City of Estacada, Oregon

REQUEST FOR QUALIFICATIONS

FOR ENGINEERING SERVICES

River Mill and Eagle Creek Road Traffic Circle

SUBMITTAL DEADLINE: 2:00 PM

February 12, 2026

City of Estacada

REQUEST FOR QUALIFICATIONS FOR ENGINEERING SERVICES

In accordance with OAR 137-048-0210, NOTICE IS HEREBY GIVEN that the City of Estacada (City)

is requesting sealed proposals from qualified persons to provide ENGINEERING SERVICES for the

City’s River Mill and Eagle Creek Road Traffic Circle project. Interested parties will be provided

with sufficient information to prepare and submit proposals for consideration by the City. It is

the City’s intent to select the most advantageous proposal based on the evaluation criteria set

forth in this Request for Qualifications (RFQ).

All proposals must be emailed with the subject line: ENGINEERING Services Proposal – Traffic

Circle., no later than 2:00 p.m. February 12, 2026 and received by the City of Estacada at

info@cityofestacada.org. Any proposal received after that date and time, or not submitted in the

proper manner, may be returned without further consideration.

The City reserves the right to reject any and all proposals received as a result of this RFQ, to waive

any irregularities and to accept the proposal deemed to be in the best interest of the City.

Preparation and submission of a proposal is at the proposer's sole risk and expense.

REQUEST FOR QUALIFICATIONS FOR

ENGINEERING SERVICES – Traffic Circle

1. GENERAL INFORMATION: The City is soliciting proposals for an Engineer to provide

engineering services. Services typically conducted by the Engineer include, but are not

limited to, the tasks listed in Section 4. Services may also include supervising/inspecting

work produced by the City. Work shall be provided as authorized by task order through

the City or the City’s Designee.

2. BACKGROUND: The City of Estacada is a rural community, approximately 20 miles east of

the City of Portland, OR. The city has grown significantly in recent years, doubling the

population in the past ten years. The city faces increased growth, with over 1,200 lots

approved through planning but not yet built. In 2020, the city was evacuated due to the

Riverside Fire, which approached city limits on the east side. The proposed project was

identified in the 2024 Transportation System Plan update. The traffic circle proposed will

be fronted on three sides with new housing developments which are in the process of

building their infrastructure. It is on the city’s evacuation route. The project is partially

funded with CDBG-DR funding. Estacada Home Page | Estacada, OR

The City intends to build a traffic circle at the intersection of River Mill Road and

Eagle Creek Road.

3. ANTICIPATED SCHEDULE OF EVENTS:

• RFQ Advertised: January 9, 2026

• Proposal Due Date: February 12, 2026

• Selection by Association: February 17, 2026

• Contract Approval: February 23, 2026 Council Meeting

4. SCOPE OF SERVICES:

• Provide Engineering services for design and construction of the traffic circle project.

• Provide or subcontract for all required state and federal environmental and

archeological testing and/or permitting.

• Provide permitting, design plans and construction specifications for improvement

alternatives identified in the design.

• Perform services related to identifying and negotiating necessary easements.

• Perform services related to Bidding, Award, and Construction of the designed project.

• Assist the City in consultation and coordination with State and Federal agencies during

the project.

• Provide complete project management for all phases of work undertaken.

5. PROPOSAL INSTRUCTIONS:

a. PROPOSAL SUBMITTAL AND DUE DATE

Proposers shall email with the subject line: "City of Estacada Engineering

Services Proposal. Traffic Circle" Proposals shall be submitted by 2:00 p.m.

February 12, 2026. Said proposals shall be submitted to Assistant City

Manager, Elaina Turpin, info@cityofestacada.org

ii. Proposals shall be organized as specified. The City assumes no

responsibility for delayed or undelivered mail or express packages.

Proposals which are not delivered by the above specified time will not be

considered. Faxed or electronically transmitted proposals will be rejected

as non-responsive.

b. INQUIRIES

Questions concerning this RFQ should be submitted in writing to:

Elaina Turpin, Assistant City Manager

info@cityofestacada.org

ii. Questions regarding specific technical aspects of the service requested by

this RFQ or seeking clarification concerning this RFQ may be directed to

Elaina Turpin as shown in 5.b.i. above. No oral clarification will be binding

on the City of Estacada. The City of Estacada will be bound only by this RFQ

and any written addendum issued hereunder.

c. CHANGES

Requests for changes to this RFQ, including requests for changes in any of

the exhibits to this RFQ must be submitted in writing to the City of Estacada

not later than 4 calendar days prior to February 12, 2026. The request must

include a statement of the requested changes and the reason therefore.

The request shall be marked as a "Request of Change in RFQ” and specify

the RFQ Number set forth in the caption to this RFQ. Written request may

be delivered by mail or by confirmed (by requested return receipt) e-mail;

the request must include an email address for responses. The City of

Estacada will attempt to respond to all written requests for changes, by

email, within 3 days of receipt of such request.

ii. If inquiries, comments, or requests for changes raise issues that require

clarification or a modification to this RFQ, the clarification or modification

will be made by written addendum as provided in Section 6 of this RFQ.

6. CONTENT OF PROPOSALS:

a. Proposals should demonstrate that the proposer can furnish the services in a

manner that will be cost effective for the City. Those proposals which do not

contain all information required by this RFQ or are otherwise nonresponsive may

be rejected immediately; however, the City of Estacada has discretion to accept a

proposal that does not conform with all RFQ requirements if the City determines

that the non-conformance is not substantial or material. If a proposal is unclear,

or appears inadequate, at the City’s discretion, the proposer may be given an

opportunity to explain how the proposal complies with the RFQ.

b. The City of Estacada also has discretion to permit a proposer to correct a

typographical error or other minor mistake or oversight in its proposal.

c. CONTENT - PROPOSALS MUST CONTAIN AT LEAST THE FOLLOWING:

The proposal must be fully completed, submitted, and duly executed by

the authorized representative of the proposer, and include the following:

ii. The proposer's business name, address, telephone number, e-mail

address, and federal tax identification number.

iii. The proposer's legal form of entity (sole proprietor, corporation, LLC, etc.)

and, if applicable, state of incorporation or organization and main office

address.

iv. Name(s) and title(s) of person(s) authorized to submit the proposal and to

execute the contract.

d. QUALIFICATIONS. THE PROPOSER’S STATEMENT OF QUALIFICATIONS MUST

CONTAIN THE FOLLOWING:

1. A one-page dated cover letter indicating the firm’s understanding and interest

in the project with signature shall be submitted containing the name, address,

tax filing name, and number of the corporation or business structure submitting

the SOQ. Cover letter should also include the name, telephone, email, and title

of the person authorized to represent the firm. Please indicate if the firm is a

resident vendor, as defined in ORS 279A.120.

2. A description of the key personnel that will perform the services and their

particular qualifications.

3. A description of how proposer complies with the requirements of this proposal

as set forth herein.

4. Special services the proposer can provide in connection with the services

required by this RFP.

5. Any experience proposer has had in providing the services required by this RFQ

to other cities and public entities, with special and specific attention to:

(1) Communities of similar size and type as the City of Estacada.

(2) Projects funded by CBDG.

(4) General infrastructure planning and road design experience.

(5) State/Federal public contract management and bidding process.

(6) Construction management.

(7) Experience working in Estacada/Clackamas County.

(8) Working with developers and property owners on easements and

other connected infrastructure work.

(9) Public infrastructure financing.

e. LICENSES

Confirmation that the proposer is a licensed professional civil engineer

within the State of Oregon.

This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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Request for Qualifications-Traffic Circle Engineering

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