Request for Qualifications to provide Event Management and General Event Services

• The purpose of this Request for Qualifications (RFQ) is to select a firm that is qualified and capable of providing Event

Management, Staffing, Set-Up, Reporting, Sponsorships, Accounting, Permitting, Media Coordination, and Ticket

Management for the Virginia City Tourism Commission (VCTC) events held in Virginia City, Nevada.

Services and deliverables, which may be included in a Contract for Event Management (Contract), if awarded, are

identified in Scope of Services (SOS) below.

This will be a qualifications-based selection process. No pricing or cost information is to be provided to the VCTC in

conjunction with the selection process. Compensation will be negotiated with the most qualified Firm subsequent to

conclusion of the evaluation process. The interview evaluation and selection process shall in no way constitute a

commitment by the VCTC to execute a contract.

Firms submitting are solely responsible for any costs incurred during this process.

Firms shall be licensed to practice business in the State of Nevada. The selected firm must be appropriately licensed,

(active, and in good standing) by the Office of the Secretary of State, pursuant to NRS 76.100. Nevada State Business

Licenses must only be included in an Appendix to the Evaluation Criteria Items response section of this RFQ.

Firms may inquire about, protest any aspect, and/or may request a change to any provision, specification, or term of this RFQ and/or evaluation criteria no later than the RFI deadline date specified above. Any protest or request for change must be made in writing and addressed to the individual identified in this section. All correspondence must include reference to the RFQ VCTC2025-001, and documentation in question. The VCTC will not consider any inquiry, protest
or request for change that is submitted after this deadline. Only requests submitted per the process outlined herein will be considered.

The VCTC will respond to all inquiries, requests and/or protests no later than the VCTC Response Date specified herein. If applicable, the VCTC will notify all Firms of the issued addenda/clarification. Any VCTC response to an inquiry, protest, or request which interprets the language of the RFQ will be posted on the VCTC’s website. Firms will be required to confirm receipt of the change(s) via email.