Request for Qualifications - Skagit County Facilities Management - Architectural and Engineering Design Services

SKAGIT COUNTY
REQUEST FOR QUALIFICATIONS
Architectural and Engineering Design Services
Skagit County is seeking a Statement of Qualifications for professional Architectural and
Engineering services to provide facility reconfiguration design, cost estimating, bid
specifications, permitting, and owner representation for at least one project. The County
intends to award a single unit price contract for budgeted and potential small works
projects involving non-structural remodel of interior spaces, customer service counters,
a new shower room, and associated modifications to mechanical, electrical, plumbing,
and fire protection. Buildings are in Burlington and Mount Vernon, WA.
Included scope of work (2026):
1. Add four service desks/counters along a non-structural hallway wall and two
small meeting rooms in an adjacent space. The Skagit County Administration
Building, 700 South 2nd Street, Mount Vernon, WA 98273 is a 57,240 sf building,
was constructed in 1977, is un-sprinkled, but does have fire alarm.
Potential scope of work (2026-2027):
1. Repurpose and reconfigure a behavior health facility with 6 bedrooms and 4
offices into a temporary housing facility that repurposes two offices into
bedrooms and adds a shower room. The Skagit County Crisis Center, 201 Lila
Lane, Burlington, WA 98233 is a 4,820 sf building, was constructed in 1988 and
is sprinkled with a fire alarm. Future building use will not require Department of
Health certification.
2. Minor remodels to improve space utilization by staff and/or public.
Submittal:
Interested firms should submit a proposal coversheet that includes the firm name,
address, phone; team members; and production capabilities. The proposal shall also
include all subcontractors that may perform electrical, plumbing, mechanical, surveying,
or cost estimating work. The Statement of Qualification submittal shall be a maximum of
10 pages and will be assessed based on the following criteria and weighting.
1. Cover Letter including firm location and team composition (10%)
2. Qualifications (40%)
a. History of local government projects requiring bid specifications
b. History of commercial remodel projects
c. Proficiencies in permitting and working with AHJ when needed
3. Service capacity and availability in 2026 (30%)
a. Proximity to Skagit County and current workload
b. List of design services available within your organization
c. List of readily available subcontracted services with vendor name
4. References (20%)
a. A minimum of three references
b. A minimum of three applicable projects with details
Personal Services Agreement - Skagit County RFQ - Facilities Reconfiguration Project Page 1

Skagit County reserves the sole right to terminate this process, to not award a contract,
and to cancel or modify this solicitation process at any time. In no event will the County
or any of their respective agents, representatives, consultants, directors, officers, or
employees be liable for, or otherwise obligated to reimburse, the costs incurred in
preparation of this RFQ, or any related costs. The prospective consultant teams shall
wholly absorb all costs incurred in the preparation and presentation of the submittals.
The RFQ Submittals will become the property of Skagit County.
Skagit County reserves the sole right to determine which proposal best serves the
County's interest or to reject any or all qualification submittals based on:
* Rejection of any or all qualification submittals
* Rejection of any proposal not in compliance with proposal requirements.
* Providing of addenda, amendments, supplementary material or other
modifications to the RFQ specifications.
* Request for submission of further information by the consultant in order to
complete evaluation by Skagit County.
* Determination to select one or more proposers for attempted negotiation of a
final contract(s). Decisions made by Skagit County will be final.
Skagit County will review all qualification submittals and may request interviews. The
County will select the qualified applicant in a priority ranking, request a cost proposal
with labor categories and hourly rates, and establish a unit price contract or full scope of
work. If agreement with the top-ranking applicant is not reached, the County may
negotiate with the next ranked applicant or reopen the RFQ process. Skagit County
encourages disadvantaged, minority, veteran and women-owned consulting firms to
respond.
Questions should be directed to the Skagit County Facilities Coordinator, Eric Peterson,
who can be reached at (360) 416-1176 or epeterson@co.skagit.wa.us. Any revisions or
updates to the RFQ will be distributed via e-mail.
Delivery of Responses:
To be considered, qualification submittals must be delivered, mailed or emailed
(preferred) to Eric Peterson no later than 4:00 p.m. on May 27, 2026.
Responders are solely responsible for ensuring that qualification submittals are
delivered on time. Responses received after the due date and time will not be
considered.
Skagit County Facilities Management
ATTN: Eric Peterson
1800 Continental Place Mount Vernon, WA 98273
Phone: 360-416-1176, E-mail: epeterson@co.skagit.wa.us
Personal Services Agreement - Skagit County RFQ - Facilities Reconfiguration Project Page 2

EXHIBIT "A"
PERSONAL SERVICES AGREEMENT - (Example)
NO: _____________
Vendor Name, hereinafter called Contractor, and Skagit County, hereinafter called County,
agree as set forth in this Agreement, including:
(General Conditions); Exhibit A (Scope of Work & Compensation); Exhibit B
(Proof of Insurance).
copies of which are attached hereto and incorporated herein by this reference as fully as if
set forth herein.
The term of this Agreement shall commence on the date of execution and shall
continue for two years with an option to extend for one additional year. Any party may
terminate this Contract by giving 30 days' notice in writing either personally delivered or
mailed postage-prepaid by certified mail, return receipt requested, to the party's last known
address for the purposes of giving notice under this paragraph.
The County has established the following GL expenditure code for this Agreement:
001 51400004110 which shall be included on all billings or correspondence in connection
therewith.
Contractor acknowledges and by signing this contract agrees that the Indemnification
provisions set forth in Paragraphs 4 (Independent Contractor), 6 (Taxes), 12 (Defense and
Indemnity Agreement), 18 (Patent/Copyright Infringement) and 21 (Confidentiality), are
totally and fully part of this contract and have been mutually negotiated by the parties.
Personal Services Agreement - Skagit County RFQ - Facilities Reconfiguration Project Page 3

CONTRACTOR
___________________________
Signature & Title of Signatory
(Date __________)
__________________________
Print Name of Signatory
Mailing Address:
_______________
_______________
Email: _______________
Telephone #: _______________
Fed. Tax ID : ___________________
WA UBI : ____________________
Personal Services Agreement - Skagit County RFQ - Facilities Reconfiguration Project Page 4

DATED this _____ day of _______________, 2026.
BOARD OF COUNTY COMMISSIONERS
SKAGIT COUNTY, WASHINGTON
Ron Wesen, Chair
Peter Browning, Commissioner
Attest: Joe Burns, Commissioner
Clerk of the Board
For contracts under $5,000:
Authorization per Resolution R20030146
Recommended: County Administrator
Department Head
Approved as to form:
Civil Deputy Prosecuting Attorney
Approved as to indemnification:
Risk Manager
Approved as to budget:
Budget & Finance Director
Personal Services Agreement - Skagit County RFQ - Facilities Reconfiguration Project Page 5

GENERAL CONDITIONS
1. Scope of Contractor's Services:
The Contractor agrees to provide to the County services and any materials set forth in the
project narrative identified in Exhibit "A" during the agreement period. No material, labor, or
facilities will be furnished by the County, unless otherwise provided for in the Agreement.
2. Accounting and Payment for Contractor Services:
Payment to the Contractor for services rendered under this Agreement shall be as set forth
in Exhibit "A". Where Exhibit "A" requires payments by the county, payment shall be based
upon billings, supported unless otherwise provided in Exhibit "A", by documentation of units
of work actually performed and amounts earned, including where appropriate, the actual
number of days worked each month, total number of hours for the month, and the total dollar
payment requested. Unless specifically stated in Exhibit "A" or approved in writing in
advance by the Skagit County Board of Commissioners, the County will not reimburse the
Contractor for any costs or expenses incurred by the Contractor in performance of this
Contract.
Where required, the County shall, upon receipt of appropriate documentation, compensate
the Contractor, no more often than monthly, through the County voucher system, for the
Contractor's service pursuant to the fee schedule set forth in Exhibit "A".
3. Assignment and Subcontracting:
No portion of this contract may be assigned or subcontracted to any other individual, firm or
entity without the express and prior written approval of the County.
4. Independent Contractor:
The Contractor's services shall be furnished by the Contractor as an independent contractor
and nothing herein contained shall be construed to create a relationship of employer-
employee or master-servant, but all payments made hereunder, and all services performed
shall be made and performed pursuant to this Agreement by the Contractor as an
independent contractor.
The Contractor acknowledges that the entire compensation for this Agreement is specified
in Exhibit "A" and the Contractor is not entitled to any county benefits including, but not
limited to: vacation pay, holiday pay, sick leave pay, medical, dental, or other insurance
benefits, or any other rights or privileges afforded to Skagit County employees.
Contractor will defend, indemnify, and hold harmless the County, its officers, agents or
employees from any loss or expense, including but not limited to settlements, judgments,
setoffs, attorneys' fees or costs incurred by reason of claims or demands because of breach
of the provisions of this paragraph.
5. No Guarantee of Employment:
The performance of all or part of this contract by the Contractor shall not operate to vest any
employment rights whatsoever and shall not be deemed to guarantee any employment of

the Contractor or any employee of the Contractor or any subcontractor or any employee of
any subcontractor by the County at the present time or in the future.
6. Taxes:
The Contractor understands and acknowledges that the County will not withhold Federal or
State income taxes. Where required by State or Federal law, the Contractor authorizes the
County to make withholding for any taxes other than income taxes (i.e., Medicare). All
compensation received by the Contractor will be reported to the Internal Revenue Service
at the end of the calendar year in accordance with the applicable IRS regulations. It is the
responsibility of the Contractor to make the necessary estimated tax payments throughout
the year, if any, and the Contractor is solely liable for any tax obligation arising from the
Contractor's performance of this Agreement. The Contractor hereby agrees to indemnify
the County against any demand to pay taxes arising from the Contractor's failure to pay
taxes on compensation earned pursuant to this Agreement.
The County will pay sales and use taxes imposed on goods or services acquired hereunder
as required by law. The Contractor must pay all other taxes including, but not limited to:
Business and Occupation Tax, taxes based on the Contractor's gross or net income, or
personal property to which the County does not hold title. The County is exempt from
Federal Excise Tax.
7. Regulations and Requirement:
This Agreement shall be subject to all laws, rules and regulations of the United States of
America, and State of Washington, and political subdivisions of the State of Washington and
to any other provisions set forth herein or in the attached exhibits.
8. Right to Review:
This contract is subject to review by any Federal or State auditor. The County or its designee
shall have the right to review and monitor the financial and service components of this
program by whatever means are deemed expedient by the County. Such review may occur
with or without notice, and may include, but is not limited to, on-site inspection by County
agents or employees, inspection of all records or other materials which the County deems
pertinent to the Agreement and its performance, and any and all communications with or
evaluation by service recipients under this Agreement. The Contractor shall preserve and
maintain all financial records and records relating to the performance of work under this
Agreement for 3 years after contract termination, and shall make them available for such
review, within Skagit County, State of Washington, upon request.
9. Modifications:
Either party may request changes in the Agreement. Any and all agreed modifications shall
be in writing, signed by each of the parties.
10. Termination for Default:
If the Contractor defaults by failing to perform any of the obligations of the contract or
becomes insolvent or is declared bankrupt or commits any act of bankruptcy or insolvency
or makes an assignment for the benefit of creditors, the County may, by depositing written
notice to the Contractor in the U.S. mail, postage prepaid, terminate the contract, and at the

County's option, obtain performance of the work elsewhere. If the contract is terminated for
default, the Contractor shall not be entitled to receive any further payments under the
contract until all work called for has been fully performed. Any extra cost or damage to the
County resulting from such default(s) shall be deducted from any money due or coming due
to the Contractor. The Contractor shall bear any extra expenses incurred by the County in
completing the work, and all damage sustained, or which may be sustained by the County
by reason of such default.
If a notice of termination for default has been issued and it is later determined for any reason
that the Contractor was not in default, the rights and obligations of the parties shall be the
same as if the notice of termination had been issued pursuant to the Termination for Public
Convenience paragraph hereof.
11. Termination for Public Convenience:
The County may terminate the contract in whole or in part whenever the County determines,
in its sole discretion that such termination is in the best interests of the County. Whenever
the contract is terminated in accordance with this paragraph, the Contractor shall be entitled
to payment for actual work performed at unit contract prices for completed items of work.
An equitable adjustment in the contract price for partially completed items of work will be
made, but such adjustment shall not include provision for loss of anticipated profit on deleted
or uncompleted work. Termination of this contract by the County at any time during the
term, whether for default or convenience, shall not constitute a breach of contract by the
County.
12. Defense & Indemnity Agreement:
The Contractor agrees to defend, indemnify and save harmless the County, its appointed
and elective officers and employees, from and against all loss or expense, including but not
limited to judgments, settlements, attorney's fees and costs by reason of any and all claims
and demands upon the County, its elected or appointed officials or employees for damages
because of personal or bodily injury, including death at any time resulting therefrom,
sustained by any person or persons and on account of damage to property including loss of
use thereof, whether such injury to persons or damage to property is due to the negligence
of the Contractor, its subcontractors, its elected officers, employees or their agents, except
only such injury or damage as shall have been occasioned by the sole negligence of the
County, its appointed or elected officials or employees. It is further provided that no liability
shall attach to the County by reason of entering into this contract, except as expressly
provided herein. Contractor's insurance shall be primary. Any insurance or self-insurance
maintained by the County, its officers, officials, employees, or volunteers shall be excess of
Contractor's insurance and shall not contribute to it.
Contractor's initials acknowledging indemnity terms: ___________
13. Survival of Indemnity Obligations. The parties agree all indemnity obligations shall
survive the completion, expiration or termination of this Agreement.
14. Participation by County - No Waiver. The County reserves the right, but not the
obligation, to participate in the defense of any claim, damages, losses or expenses and such

participation shall not constitute a waiver of Contractor's indemnity obligations under this
Agreement.
15. Indemnity by Subcontractors. In the event the Contractor enters into subcontracts to the
extent allowed under this Agreement, the Contractor's subcontractors shall indemnify the
County on a basis equal to or exceeding Contractor's indemnity obligations to the County.
16. Industrial Insurance Waiver:
With respect to the performance of this Agreement and as to claims against the County, its
officers, agents and employees, the Contractor expressly waives its immunity under Title 51
of the Revised Code of Washington, the Industrial Insurance Act, for injuries to its employees
and agrees that the obligations to indemnify, defend and hold harmless provided in this
agreement extend to any claim brought by or on behalf of any employee of the Contractor.
This waiver is mutually negotiated by the parties to this Agreement.
17. Venue and Choice of Law:
In the event that any litigation should arise concerning the construction or interpretation of
any of the terms of this Agreement, the venue of such action of litigation shall be in the
Superior Court of the State of Washington in and for the County of Skagit. This Agreement
shall be governed by the law of the State of Washington.
18. Withholding Payment:
In the event the Contractor has failed to perform any obligation to be performed by the
Contractor under this Agreement within the time set forth in this Agreement, then the County
may, upon written notice, withhold all monies due and payable to Contractor, without
penalty, until such failure to perform is cured or otherwise adjudicated.
19. Future Non-Allocation of Funds:
If sufficient funds are not appropriated or allocated for payment under this contract for any
future fiscal period, the County will not be obligated to make payments for services or
amounts incurred after the end of the current fiscal period. NO penalty or expense shall
accrue to the County in the event this provision applies.
20. Contractor Commitments, Warranties and Representations:
Any written commitment received from the Contractor concerning this Agreement shall be
binding upon the Contractor, unless otherwise specifically provided herein with reference to
this paragraph. Failure of the Contractor to fulfill such a commitment shall render the
Contractor liable for damages to the County. A commitment includes but is not limited to
any representation made prior to execution of this Agreement, whether or not incorporated
elsewhere herein by reference, as to performance of services or equipment, prices, or
options for future acquisition to remain in effect for a fixed period, or warranties.
21. Patent/Copyright Infringement:
Contractor will defend and indemnify the County from any claimed action, cause or demand
brought against the County; to the extent such action is based on the claim that information
supplied by the Contractor infringes any patent or copyright. The Contractor will pay those

costs and damages attributable to any such claims that are finally awarded against the
County in any action. Such defense and payments are conditioned upon the following:
a. Contractor shall be notified promptly in writing by County of any notice of such
claim.
b. Contractor shall have the right, hereunder, at its option and expense, to
obtain for the County the right to continue using the information, in the event
such claim of infringement is made, provided no reduction in performance or
loss results to the County.
22. Disputes:
a. General
Differences between the Contractor and the County, arising under and by
virtue of the Contract Documents shall be brought to the attention of the
County at the earliest possible time in order that such matters may be settled,
or other appropriate action promptly taken. Except for such objections as are
made of record in the manner hereinafter specified and within the time limits
stated, the records, orders, instructions, and decisions of the Skagit County
Commissioners shall be final and conclusive.
b. Notice of Potential Claims
The Contractor shall not be entitled to additional compensation which
otherwise may be payable, or to extension of time for (1) any act or failure
to act by the County, or (2) the happening of any event or occurrence, unless
the Contractor has given the County a written Notice of Potential Claim within
10 days of the commencement of the act, failure, or event giving rise to the
claim, and before final payment by the County. The written Notice of Potential
Claim shall set forth the reasons for which the Contractor believes additional
compensation or extension of time is due, the nature of the cost involved, and
insofar as possible, the amount of the potential claim. Contractor shall keep
full and complete daily records of the work performed, labor and material
used, and all costs and additional time claimed to be additional.
c. Detailed Claim
The Contractor shall not be entitled to claim any such additional
compensation, or extension of time, unless within 30 days of the completion
of the portion of the work from which the claim arose, and before final
payment by the County, the Contractor has given the County a detailed written
statement of each element of cost or other compensation requested and of all
elements of additional time required, and copies of any supporting documents
evidencing the amount or extension of time claimed to be due.
23. Ownership of Items Produced
All writings, programs, data, public records, or other materials prepared by the Contractor
and/or its consultants or subcontractors, in connection with performance of this Agreement
shall be the sole and absolute property of the County: Unless excluded by Exhibit "A".