REQUEST FOR QUALIFICATIONS (RFQ): Streets & Lanes Operations and Maintenance Services
| Agency: | City of SpringField |
|---|---|
| State: | Georgia |
| Type of Government: | State & Local |
| NAICS Category: |
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| Posted Date: | Jul 10, 2026 |
| Due Date: | Aug 14, 2026 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
REQUEST FOR QUALIFICATIONS (RFQ): Streets & Lanes Operations and Maintenance Services
by Jennifer Smith | Jul 10, 2026 | Bid Opportunities
REQUEST FOR QUALIFICATIONS (RFQ) Streets & Lanes Operations and Maintenance Services
This RFQ is intended to identify qualified firms to provide Streets & Lanes Operations and Maintenance Services. Pricing will only be requested from shortlisted firms after interviews. Council may ultimately determine it is in the City’s best interest to continue performing these services in-house.
Questions shall be submitted by email only to LEargle@springfieldga.org. Phone calls or unauthorized communications regarding this solicitation may result in disqualification.
Evaluation Committee
•City Manager
•Streets & Lanes Foreman
•Utilities Director
Compliance
Contractor shall comply with applicable federal, state, and local laws including E-Verify, OSHA, workers’ compensation, insurance requirements, and equal employment laws.
Attachment Preview
REQUEST FOR QUALIFICATIONS (RFQ)
Streets & Lanes Operations and Maintenance Services
Key Dates
Item
RFQ Issued
Questions (email only:
LEargle@springfieldga.org)
Answers Posted (GPR & City Website)
Qualifications Due (1 hard copy + 1 USB PDF)
Interviews
Sealed Pricing Due
Council Review
Contract Start
Date
July 9, 2026
July 31, 2026
August 7, 2026
August 14, 2026, 2:00 PM
August 21, 2026 (9 AM–2 PM)
August 28, 2026
September 8, 2026 (6 PM)
No later than November 1, 2026
Purpose
This RFQ is intended to identify qualified firms to provide Streets & Lanes Operations and Maintenance
Services. Pricing will only be requested from shortlisted firms after interviews. Council may ultimately
determine it is in the City's best interest to continue performing these services in-house.
Communications
Questions shall be submitted by email only to LEargle@springfieldga.org. Phone calls or unauthorized
communications regarding this solicitation may result in disqualification.
Evaluation Committee
• City Manager
• Streets & Lanes Foreman
• Utilities Director
Compliance
Contractor shall comply with applicable federal, state, and local laws including E-Verify, OSHA, workers'
compensation, insurance requirements, and equal employment laws.
130 S. Laurel Street | Springfield, GA 31329 | www.SpringfieldGA.org
1. Invitation to Submit Qualifications
The City of Springfield, Georgia is soliciting Statements of Qualifications (SOQs) from qualified firms
interested in providing Streets & Lanes Operations and Maintenance Services.
The City seeks a long-term partner capable of providing qualified personnel, supervision, vehicles, and
operational support necessary to maintain City streets, rights-of-way, drainage infrastructure, and
related public assets.
This solicitation is being conducted as a Qualifications-Based Selection (QBS) process. Pricing will not
be considered during the initial evaluation. Following interviews, the highest-ranked firms will be
invited to submit sealed pricing proposals.
2. Purpose of the Solicitation
The City of Springfield is committed to providing high-quality public services in the most efficient and
fiscally responsible manner possible.
The purpose of this Request for Qualifications is to provide the Mayor and Council with sufficient
information to evaluate the operational, financial, staffing, liability, and long-term impacts of
contracting Streets & Lanes labor services versus continuing to provide these services utilizing City
employees supplemented with inmate labor.
The issuance of this RFQ does not obligate the City to award a contract. Upon review of qualifications,
interviews, and pricing proposals, the Mayor and Council reserve the right to determine that
maintaining or expanding City staffing while continuing the inmate labor contract is in the City's best
interest.
3. Procurement Schedule
Milestone
Date
RFQ Issued
July 9, 2026
Questions Due (Email Only) July 31, 2026
Responses Posted
August 7, 2026
Qualifications Due
August 14, 2026 – 2:00 PM
Interviews
August 21, 2026 (9:00 AM–2:00 PM)
Pricing Proposals Due
August 28, 2026
Council Consideration September 8, 2026 – 6:00 PM
130 S. Laurel Street | Springfield, GA 31329 | www.SpringfieldGA.org
Milestone
Contract Negotiation
Operations Begin
Date
Following Council Action
No Later Than November 1, 2026 if awarded
4. Questions and Communications
All questions regarding this RFQ shall be submitted by email only to:
Lauren Eargle, City Manager
LEargle@springfieldga.org
Questions must be received no later than 2:00 PM on July 31, 2026.
Responses to questions will be posted no later than August 7, 2026 on:
• Georgia Procurement Registry
• City of Springfield Website
Respondents are responsible for monitoring these websites for addenda and clarifications.
Telephone calls regarding this solicitation are prohibited. Respondents shall not contact elected
officials, department heads, or City employees regarding this RFQ outside of the written question
process. Unauthorized communications or attempts to influence the procurement process may result
in disqualification.
5. Submission Requirements
Statements of Qualifications shall be submitted in a sealed envelope marked:
RFQ – Streets & Lanes Operations and Maintenance Services
Provide:
• One (1) original hard copy
• One (1) searchable PDF on USB flash drive
Deliver to:
Lauren Eargle, City Manager
City of Springfield
130 South Laurel Street
Springfield, Georgia 31329
Submissions must be received no later than 2:00 PM on August 14, 2026.
Late submissions will not be accepted.
Email submissions will not be accepted.
130 S. Laurel Street | Springfield, GA 31329 | www.SpringfieldGA.org
6. Required Contents
Respondents shall include:
✔ Cover Letter
✔ Company History
✔ Organization Chart
✔ Key Personnel
✔ Municipal Experience (emphasis on local, if applicable)
✔ Local Government Experience
✔ References (Minimum Three)
✔ Experience (emphasis on local, if applicable)
✔ Equipment Inventory
✔ Emergency Response Equipment Available
✔ Earliest Available Start Date
✔ Safety Program
✔ OSHA Record
✔ Insurance Information
✔ E-Verify Affidavit
✔ W-9
✔ Business License
7. Scope of Services
The selected contractor shall provide personnel, supervision, vehicles, and operational support
necessary to perform Streets & Lanes maintenance operations including, but not limited to:
• Street maintenance
• Pothole repairs
• Shoulder maintenance
• Drainage maintenance
• Ditch cleaning
• Sign installation
• Right-of-way maintenance
130 S. Laurel Street | Springfield, GA 31329 | www.SpringfieldGA.org
• Vegetation management
• Sidewalk repairs
• Traffic control
• Emergency response
• Storm debris removal
• Miscellaneous public works projects
8. Existing City Resources
The City currently employs a Streets & Lanes Foreman and laborer who will remain city employees.
The Foreman will oversee and administer the contract, assign daily work, inspect completed work,
coordinate emergency responses, and serve as the City's primary liaison.
The selected contractor shall work under the direction of the City Manager and Streets & Lanes
Foreman.
9. Staffing Requirements
The selected contractor shall provide:
• One (1) Full-Time Three-Person Crew
• Working Supervisor
• Necessary work vehicle(s)
The City reserves the right to increase staffing by up to three (3) additional full-time crew members at
negotiated rates.
The contractor shall identify the earliest date they can assume operations.
10. Equipment Requirements
Respondents shall provide an inventory of company-owned equipment and equipment readily
available for deployment during emergencies or special projects.
Include equipment such as:
• Dump Trucks
• Excavators
• Backhoes
• Skid Steers
• Rollers
• Asphalt Equipment
130 S. Laurel Street | Springfield, GA 31329 | www.SpringfieldGA.org
This page summarizes the opportunity, including an overview and a preview of the attached documents.
* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.
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