Request for Qualifications (RFQ) - On-Call Airport Consulting Services

SECTION 1 INTRODUCTION
The Central West Virginia Regional Airport Authority (Authority) is soliciting
Statements of Qualifications (SOQs) from qualified firms (the Proposers) to provide
the following on-call services:
1) Airport Planning and Environmental Services
2) Design and Engineering Services
3) Comprehensive Program Management Services
4) Project and Construction Cost Estimating
The potential projects are subject to federal, state and local funding processes. The
scope of services is described more fully below.
As a result of this competitive selection process, the Authority may award one or more
contracts for on-call services, including multiple contracts in each service area. Each
such contract for these services will have a term of up to five (5) years from the date of
execution of a Professional Services Agreement (the Agreement), and selection will be
conducted in accordance with Federal Aviation Administration (FAA) Advisory Circular
150/5100-14E and applicable local contracting and purchasing procedures.
Documentation for this RFQ will be posted on the CRW
website at: https://flycrw.com/business-at-crw/
It is the Bidder's responsibility to monitor this site for
addenda, updates, or additional information
regarding this solicitation.
SECTION 2 AIRPORT OVERVIEW
West Virginia International Yeager Airport is owned and operated by the Central West
Virginia Regional Airport Authority (Authority). The Airport opened for commercial
service in 1947 and has since played a vital role in the region and the state by providing
access to the world economy through four major airlines and a growing general
aviation facility with U.S. Customs facilities. In addition, CRW serves as a base for the
West Virginia Air National Guard's 130th Airlift Wing. CRW is West Virginia's largest
and busiest commercial service airport, plays a central role in statewide business
connectivity, tourism, and emergency preparedness, and generates over $250 million
in economic impact each year.
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CRWNext: Terminal Modernization Program
The Authority is advancing CRWNext, a comprehensive terminal modernization and
redevelopment program intended to significantly improve passenger experience,
operational efficiency, airfield and passenger safety, and long-term airport
sustainability. CRWNext represents the Authority's largest capital program over the
next several years. It seeks to completely redefine the passenger experience from curb
to gate.
CRWNext includes, but is not limited to:
* Terminal expansion, modernization, and rehabilitation
* Passenger hold room and concourse reconfiguration and expansion
* Mechanical, electrical, and building systems replacement
* SSCP construction, expansion, improvements via TSA coordination
* Vertical circulation, accessibility, and ADA enhancements
*Jet bridge and gate infrastructure upgrades, demolition/decommissioning of existing
concourses
* Phased construction within an active terminal environment
* Acquisition and installation of automated exit lane technology
Additional Planned Capital Improvements
In addition to CRWNext, the Authority anticipates undertaking a range of aviation and
non-aviation capital projects, including:
* All projects listed on the Airport's five year Capital Improvement Program (ACIP),
including: RWY23, Taxiway A, and GA Apron pavement rehabilitation; Concourse A
demolition/ decommissioning; Taxiway A reconfiguration; design and construction of
new Commercial Deicing Pad; Airport Stormwater Modernization Program - drainage
and slope area construction; RW 23 safety area planning and design; construction of a
new Snow Equipment and Removal (SRE) Facility; and SRE equipment acquisition.
In addition, projects could include:
* Additional apron and TW construction and rehabilitation; airfield pavement
rehabilitation and safety projects
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* Baggage Handling System improvements and solutions; inline baggage system
planning and design
* Design and construction of a New Rent-A- Car (RAC) Quick Turnaround (QTA)
* Planning, design, and construction of GA hangar and associated facilities
* Landside infrastructure improvements
* Expansion of the FOB's fuel farm facilities
* Food and Beverage Concessionaire (FAB) improvements and renovations
* Stormwater management program planning, design, and construction
* Aircraft deicing operations and environmental controls
* Drainage, slope stabilization, and landslide remediation
* ADA and accessibility facility reviews, code compliance, and needed improvements
* Utility, roadway, and site civil improvements
* Sustainability, resilience, and energy efficiency initiatives
* Projects supporting revenue diversification and non-aeronautical development
* Economic development initiatives and public-private partnerships
* Projects coordinated with the State of West Virginia, the WV Department of
Transportation, and the WV Department of Tourism
* Revenue-generating opportunities, including but not limited to lodging, hospitality,
restaurants, gas stations and fueling, and other commercial opportunities.
Passenger Focus
The Airport Authority is dedicated to providing a customer-focused and passenger-
centered travel experience at West Virginia International Yeager Airport. As the airport
continues to modernize and upgrade its facilities, it will focus on projects that improve
the entire passenger journey-from arrival and parking to check-in, security, baggage
handling, and departure. Future planning, design, and engineering efforts may include
upgrades to baggage handling systems, parking areas, terminal amenities, passenger
flow, and other infrastructure that support efficient and welcoming operations. These
efforts aim not only to enhance functionality and service quality but also to create a
unique sense of place, making sure the airport reflects the character, history, and
natural beauty of West Virginia while offering travelers a comfortable, efficient, and
memorable experience.
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A. Airport Planning and Environmental
Scope of Services
The selected Consultant(s) shall provide comprehensive airport planning and
environmental services in support of short-, intermediate-, and long-term development
of the Airport. Services may include, but are not limited to:
i. Airport Planning
* Preparation and updates of Airport Master Plans and Airport Layout Plans (ALPs)
* Development of Capital Improvement Programs (CIP) and phasing plans
* Facility requirements analysis (airfield, terminal, landside, GA, cargo)
* Forecasting (aeronautical activity, enplanements, operations, fleet mix)
* Airspace studies and Part 77 evaluations
* Terminal area planning and apron utilization studies
* Landside access, parking, and roadway planning
* Coordination with FAA Airports District Office (ADO)
ii. Environmental Services
* Preparation of NEPA documentation (CATEX, EA, EIS)
* Environmental resource studies (wetlands, noise, historical, endangered
species, hazardous materials, etc.)
* Environmental permitting and regulatory coordination
* Section 106 and Section 4(f) compliance support
* Stormwater, SWPPP, and environmental compliance planning
* PFAS regulatory guidance (as applicable)
* Public involvement support for environmental documents
Consultant(s) shall ensure all planning and environmental documents comply with
current FAA Advisory Circulars, Orders, and applicable federal and state regulations.
B. Design and Engineering Services
Scope of Services
The selected Consultant(s) shall provide professional design and engineering services
for airport infrastructure projects, including airfield, landside, and vertical
development. Services may include:
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i.General Professional Engineering Services
The Consultant(s) shall provide comprehensive architectural and engineering services
necessary to plan, design, permit, bid, and support construction of airport
infrastructure projects of varying scale and complexity. Services may be assigned on a
task-order basis and may include feasibility studies, concept development, alternatives
analysis, schematic design, design development, preparation of construction
documents, and post-design support.
Services may include projects funded through FAA AIP, BIL, ATP, PFC, CFC, state, or
locally funded programs.
ii.Multidisciplinary Engineering Capabilities
The Consultant(s) shall demonstrate the capability to provide, either directly or through
subconsultants, the following professional disciplines as required by specific task
orders:
* Civil engineering (airfield and landside)
* Structural engineering
* Mechanical, electrical, and plumbing (MEP)
* Architectural services, including pre-design/feasibility, schematic design,
design development, design support, and design review of existing plans and
facilities
* Airfield electrical engineering and lighting systems
* Pavement design and evaluation
* Geotechnical engineering coordination
* Surveying and mapping (including ALTA and topographic surveys)
* Utility coordination and design
* Traffic engineering and roadway design
* Fire protection and life safety systems
* Security systems coordination (including TSA-related infrastructure)
* Information technology and communications infrastructure (as applicable to
facilities)
* Sustainability and resiliency planning
* Energy modeling and efficiency analysis
* ADA compliance and accessibility design
iii.Airfield-Specific Design Services
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Design assignments may include, but are not limited to:
* Runway, taxiway, and apron reconstruction or rehabilitation
* Pavement evaluation, PCI analysis, and load rating
* Airfield geometry modifications
* Aircraft movement modeling
* RSA/ROFA improvements
* Airfield lighting, signage, NAVAIDs coordination
* Electrical vault upgrades
* Drainage and stormwater systems
* Obstruction mitigation and grading
* Perimeter fencing and access control
* Snow removal equipment facilities
All airfield design shall conform to current FAA Advisory Circulars, Engineering Briefs,
and applicable design standards.
iv.Terminal and Vertical Development
Services may include design for:
* Terminal renovations and expansions
* Architectural services, including pre-design/feasibility, schematic design,
design development, design support, and design review of existing plans and
facilities
* Curbside and landside access improvements
* Passenger processing areas (ticketing, baggage, security, holdrooms)
* Baggage handling systems coordination
* HVAC modernization and building system upgrades
* Public safety and maintenance facilities
* General aviation facilities
* Concession and tenant buildout coordination
* Sustainability and resiliency improvements
Consultant(s) shall coordinate with TSA, airlines, tenants, FAA, and other stakeholders
as required.
v.Studies, Analysis & Technical Support
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The Consultant(s) may be tasked with preparing technical studies and engineering
analyses, including:
* Feasibility studies and alternatives analysis
* Cost-benefit evaluations
* Life-cycle cost analysis
* Utility capacity analysis
* Hydrologic and hydraulic modeling
* Noise and compatibility coordination
* Constructability reviews
* Value engineering workshops
vi.Bid Phase and Construction Support
The Consultant(s) may provide support services during procurement and construction
phases, including:
* Preparation of engineer's cost estimates
* Bid package preparation and advertisement support
* Responding to RFIs during bidding
* Bid evaluation and award recommendation
* Shop drawing and submittal review
* Field visits and progress meetings
* Change order review and technical support
* As-built review and project closeout documentation
* DBE documentation support and reporting
vii.Regulatory and Grant Compliance
The Consultant(s) shall ensure that all design work complies with applicable:
* FAA Advisory Circulars
* Grant assurances
* Federal, state, and local regulations
* Environmental commitments
* DBE and procurement requirements
* TSA and security standards (where applicable)
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