REQUEST FOR QUALIFICATIONS (RFQ) Demase Street Sewer Line Design & Bid Services

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LEGAL NOTICE / RFQ ADVERTISEMENT

The City of Portland, Tennessee is requesting Statements of Qualifications (SOQs) from

qualified engineering firms to provide professional engineering services for the design,

permitting, and bid-phase support of a gravity sewer improvement project known as the

Demase Street Project.

Issue Date: February 10, 2026

Statements of Qualifications will be received until:

3:00 PM (Central Time) on March 5, 2026

Submissions received after this time will not be considered.

SOQs shall be submitted both electronically and in hard copy to:

City of Portland

Attn: Warren Garrett

100 S. Russell Street

Portland, TN 37148

Email: For security reasons, you must enable JavaScript to view this E-mail address.

The City of Portland reserves the right to reject any or all submissions and to waive any

informalities as it considers the best options for the project and the City.

1. Introduction

The City of Portland, Tennessee is soliciting Statements of Qualifications from qualified

engineering firms to provide professional engineering services for the design, permitting,

and bid-phase support of a gravity sewer improvement project within the city limits.

• The goal is to improve system operation, eliminate sanitary sewer overflows, and

remove a lift station as it pertains to this project.

Demase Street RFQ 2026 – City of Portland, Tennessee

• Firms will have access to the data associated with the proposed project, in order to

better understand its scope. Email For security reasons, you must enable JavaScript to view this E-mail address. for link to

project files.

2. Project Overview

The project consists of designing approximately 2,300 linear feet of gravity sewer to

replace aging sewer infrastructure and eliminate the City’s oldest lift station located on S.

Russell Street.

• The City currently possesses CAD files for the Demase Street sewer project

extending from S. Russell Street west to Wix Avenue. The selected Engineer shall

review the existing design, offer necessary corrections/recommendations, and

provide additional gravity sewer design from Wix Avenue west to E. Knight

Street at the S. Broadway manhole eliminating the South Russell St lift station.

3. Scope of Work

The selected firm shall provide, at a minimum, the following services:

• Review existing CAD files for Demase Street project.

• Design approximately 2,300 LF of gravity sewer.

• Ensure that the entire project will function correctly.

• Eliminate the South Russell Street lift station.

• Coordinate with CSX Railroad to utilize the existing steel casing and bore beneath

the railroad that was installed for this project.

• Prepare construction plans, specifications, and engineer’s cost estimate.

• Assist with necessary permitting and submissions.

• Assist with bid, award, and construction phase support.

• Assist with easement identification and acquisition documentation.

• Coordinate with City staff and regulatory agencies.

• Meet all TDEC requirements.

4. Existing Conditions

• Part of the project has previously been designed.

• A steel casing and bore have already been installed beneath the CSX Railroad to

accommodate the proposed sewer crossing. (The Engineer shall coordinate with

CSX Railroad to ensure compliance with all applicable railroad requirements.)

5. Submission Requirements

Firms shall submit one (1) electronic copy and five (5) hard copies of the Statement of

Qualifications that includes the following:

• Cover Letter.

• Narrative Report introducing the company represented, describing general work

experience and capabilities of staff.

• Names and qualifications of all full-time employees dedicated to technical

services that are expected to serve on the project.

• Names and qualifications of any engineers or sub-consultants not on staff but

expected to be utilized.

Demase Street RFQ 2026 – City of Portland, Tennessee

• Estimated Time of Completion in business days for each segment of work such as

design, permitting, bid, award, and construction.

• Brief proposal detailing tasks necessary to complete the Scope of Work.

• Relevant project experience and references.

• Disclose any known claims for losses, professional negligence, damages, or

indemnification, or ongoing litigation or arbitration dealing with engineering

services by your firm or its partners/principals for the last 3-years.

• Include brief narrative about the proposed project based on the CAD files and

other data shared by the City. (email RFQ contact for project file link)

6. Evaluation & Scoring Criteria

Statements of Qualifications will be evaluated using the following weighted criteria:

• Project Understanding & Approach – 25%

• Relevant Experience with Similar Projects – 25%

• Qualifications of Key Personnel & Sub-consultants – 20%

• Schedule & Time of Completion – 15%

• Past Performance & References – 15%

7. Selection Process

The City will rank firms based on qualifications. The highest-ranked firm will be invited

to negotiate scope, schedule, and fee. If negotiations are unsuccessful, the City may

proceed to the next ranked firm.

8. City Rights

The City of Portland reserves the right to reject any or all submissions, waive

informalities, and select the firm deemed to be in the best interest of the City.

All costs associated with the preparation and submission of the RFQ is solely the

responsibility of the firm submitting the SOQ.

Questions, Clarifications, and Addenda

Questions regarding this RFQ shall be submitted in writing via email to the City contact

listed herein no later than: 4:00 PM (Central Time) on February 20, 2026

• All questions must be submitted by the stated deadline. Verbal inquiries will not

be accepted.

• Responses to questions and any required addenda will be issued in writing and

distributed to all known respondents. It shall be the responsibility of each firm to

monitor for issued addenda and to acknowledge receipt of all addenda in their

Statement of Qualifications.

• No interpretation, clarification, or change to the RFQ shall be binding unless

issued by the City in the form of a written addendum.

• In the event of inclement weather, or other unforeseen circumstances that

prematurely close normal business operations of the City, notification of a new

submission deadline will be posted when conditions allow.