REQUEST FOR QUALIFICATIONS/PROPOSALS ENGINEERING SERVICES

CITY OF OAKWOOD, GEORGIA
2 CFR 200
REQUEST FOR QUALIFICATIONS/PROPOSALS
ENGINEERING SERVICES
As of Wednesday, May 6, 2026, the City of Oakwood, Georgia, is soliciting Requests for
Qualifications (RFQ) from consulting engineering firms with a strong record in successfully assisting
local governments plan, apply, and administer various state and federal community, economic
development and transportation projects. These include, but are not limited to, Complete Streets
multi-modal and alternative transportation infrastructure (sidewalks, pedestrian crossings,
streetscapes, signalization, roundabouts), water, sewer, stormwater, downtowns, commercial and
industrial areas, recreation areas, and common public spaces in accordance with local and regional
plans. Responding firms must be licensed and technically qualified to identify infrastructure
deficiencies, prepare project scope/concept design reports, cost estimates, timelines, preliminary and
final engineering drawings and design reports. Firms must also provide permitting, bidding,
construction administration, inspection and reporting for state and federally funded projects.
Responding firms must have an active System for Award Management (SAM) account, a Unique
Entity Identifier (UEI), and cannot be federally debarred.
1) Immediate plans include contracting with a firm that can successfully provide competitive
preliminary engineering for an Appalachian Regional Commission (ARC) pre-application due June
19, 2026 and full application due July 10, 2026.
2) The city is currently applying for a Federal Highway Administration (FHWA) U.S.
Department of Transportation (US DOT) Safe Streets for All (SS4A) Planning &
Demonstration Grant due May 26, 2026. SS4A award announcements are anticipated during
the first quarter of 2027). Upon award notification, a qualified firm will be selected to
prepare a citywide Safety Action Plan for all existing and future multi-modal surface
transportation needs and goals in accordance with local and regional plans, including the
GHMPO Safety Action Plan, Bike and Pedestrian Plan, and Metropolitan Transportation
Plans, including the Highlands to Islands Trail.
3) The city also intends to apply for FY 28/FY 29 Community Development Block Grant
(CDBG) funds to construct sanitary sewer, sidewalks, storm drainage, curb and gutter, and
streetscaping in accordance with, but not limited to, the city's Vision 2030, 2022
Comprehensive Plan, Downtown Master Plan, including Downtown Design Overlay
Standards, and Safety Action Plan, if awarded.
This procurement complies with 2 CFR 200 for Qualifications-Based Selection (QBS) and The
Brooks Act (Public Law 92-582) enacted on October 18, 1972. This action is valid for all existing
and future state and federal funding opportunities that may arise during June 2026 - June 2029. The
selected firm(s) will be required to submit updated Statements of Qualifications, license registrations
and Errors & Omissions insurance annually to maintain eligibility during the three-year period. State
and federal project experience includes, but is not limited to: the Appalachian Regional Commission
(ARC), US Department of Housing and Urban Development (HUD), including all CDBG, Disaster,
Housing and Emergency Programs, US Department of Commerce Economic Development
Administration (EDA) and National Oceanic and Atmospheric Administration (NOAA),
Environmental Protection Agency (EPA), US Department of Agriculture (USDA), Federal Highway
Administration (FHWA), Georgia Department of Transportation (DOT), and the Georgia
Environmental Finance Authority (GEFA). Other federal agencies include the U.S. Department of
the Interior, the Bi-Partisan Infrastructure Law, the Inflation Reduction Act, One Big Beautiful Bill,
and all that may be enacted during the three-year period.
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CITY OF OAKWOOD, GEORGIA
2 CFR 200
REQUEST FOR QUALIFICATIONS/PROPOSALS
ENGINEERING SERVICES
Evaluation and Rating Criteria:
1. Firm history and mission statement;
2. Familiarity with the community
3. Key personnel/qualifications with License Certifications
4. Proposed approach, ability, scope and levels of service
5. Experience with state and federally-funded projects and cost controls
6. Professional References
7. Current workload and ability to provide proposed services
8. Past and current litigation history, including claims, liens, judgments, and rulings
9. Errors & Omissions Insurance Policy
10. Liability Insurance Policies
11. DCA Section 3 Certification Package (completed, signed and notarized)
All contracts are subject to state and federal contract provisions as prescribed by respective funding
agencies. HUD projects are covered under the requirements of Section 3 of the HUD Act of 1968,
as amended. Section 3 and Minority and Women Business Enterprises are encouraged to apply. The City of
Oakwood abides by the following laws and others as they pertain to federally assisted projects: Title VI of the Civil
Rights Act of 1964; Section 109 of the HCD Act of 1974, Title 1; Title VII of the Civil Rights Act of 1968
(Fair Housing Act); Section 104(b) (2) of the Housing and Community Development Act of 1974; Section 504 of
the Rehabilitation Act of 1973 as amended. Title II of the Americans with Disabilities Act of 1990 (ADA); and
the Architectural Barriers Act of 1968.
The Statement of Qualification Form, Evaluation Criteria, and DCA Section 3 Certification Package can be
accessed at www.cityofoakwood.net/about_oakwood/rfp. This same information will be emailed (read-receipt
required) to at least ten (10) engineering consultants and all interested parties. One (1) digital and one (1)
hard copy of the proposal are due by 12:00 PM, Monday, June 8, 2026. Proposals received after
this date and time will not be considered. The City reserves the right to accept or reject any and all
proposals and waive informalities in this process. Please submit all questions via email to Mr. B.R.
White, MPA, City Manager, at brwhite@cityofoakwood.net. Hard copy proposals should be mailed
to:
Mr. B.R. White,
P.O. Box 99
Oakwood, Georgia 30566
Publication Date: May 6, 2026
Media Outlets
Gainesville Times Legal Ad
Georgia Procurement Registry
Georgia Local Government Marketplace
City Website - www.cityofoakwood.net
City Hall
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2 CFR 200
CITY OF OAKWOOD, GEORGIA
ENGINEERING RFP
EVALUATION CRITERIA
1. Firm History & Mission Statement
Points Evaluation Criteria
4 15+ years' experience
3 10-15 years' experience
2 5-10 years' experience
1 less than 5 years' experience
2. Familiarity with the community
Points Evaluation Criteria
4 5 or more years or more working with community
3 3 to 4 years working with community
2 2 to 3 years working with community
1 1 year working with community
3. Key personnel/qualifications with License Certifications
Points Evaluation Criteria
3 adequate key personnel and qualifications (licenses included)
2 marginal key personnel and qualifications (licenses included)
1 inadequate key personnel and qualifications (licenses included)
4. Proposed Scope, Ability and Level of Service Proposed
Points Evaluation Criteria
3 adequate scope, ability, level of service and timeliness
2 marginal scope, ability, level of service and timeliness
1 inadequate scope, ability and level of service proposed and timeliness
0 not addressed
5. Experience & References - Federal grants prepared, awarded and managed (list entity,
project scope, total project cost, work performed, cost control and references.)
Points Evaluation Criteria
4 15+ awards and positive references
3 10-15 awards and positive references
2 5 - 10 awards and positive references
1 less than 5 awards and positive references
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2 CFR 200
CITY OF OAKWOOD, GEORGIA
ENGINEERING RFP
EVALUATION CRITERIA
5. Current Workload, Proposed Scope, and Ability to provide proposed services for the following
projects (include timelines):
7. Errors and Omissions Insurance Policy
Points Evaluation Criteria
1 Included
0 Not included
8. Liability Insurance Policy
Points Evaluation Criteria
1 Included
0 Not Included
9. Litigation History and Outcomes
- Subject to discussion and point assignment based on responses
10. DCA Section 3 Documents Complete, Signed and Notarized
Points Evaluation Criteria
2 Included, complete, signed and notarized
1 Included, but incomplete
0 Not included.
11. Section 3 Preference
Points Evaluation Criteria
1 Yes, Section 3 Preference is requested and forms are complete.
0 No, Section 3 Preference is not requested.
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2 CFR 200
CITY OF OAKWOOD, GEORGIA
ENGINEERING
STATEMENT OF QUALIFICATIONS FORM
All information requested is required prior to consideration of any proposal. The undersigned certifies
under oath to factual truth and correctness of all information.
1. Firm Name:
2. Address:
3. Primary Contact:
a) Telephone:
b) Email:
4. Business Legal Structure:
a) Years in business in present form:
b) State and Date of Incorporation:
5. System for Award Management (SAM) Account Verification:
6. Unique Entity Identifier Number (UEI):
7. Previous Business Name(s):
Years in operation business under other name(s):
8. Categories for which firm is legally qualified to provide services.
(Include applicable licenses and registrations.)
9. Titles, names, and addresses of all officers:
10. List firms which any present officers may have been associated with as officers during
the past five years.
11. Community Familiarity:
12. Key personnel (including qualifications and license) who will be involved on these type
projects and respective roles.
13. Experience with federally funded projects. Please provide project name, location, owner,
year, total project cost, contract amount, cost control, and nature of firm's responsibility.
14. Proposed approach, ability, scope and levels of service:
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2 CFR 200
CITY OF OAKWOOD, GEORGIA
ENGINEERING
STATEMENT OF QUALIFICATIONS FORM
15. Current Workload and ability to provide services for each of the following projects
(include timelines):
i Prepare a preliminary engineering report (PER) for a potential Appalachian Regional Commission
(ARC) application. The Final PER must be completed no later than June 30, 2026 for the July
10, 2026 deadline.
ii. The city is currently applying for a Federal Highway Administration (FHWA) U.S.
Department of Transportation (US DOT) Safe Streets for All (SS4A) Planning &
Demonstration Grant due May 26, 2026. SS4A award announcements are anticipated during
the first quarter of 2027). Upon grant award notification, a qualified firm will be selected to
prepare a citywide Safety Action Plan for all existing and future multi-modal surface
transportation needs and goals in accordance with local and regional plans, including the
GHMPO Safety Action Plan, Bike and Pedestrian Plan, and Metropolitan Transportation
Plans, including the Highlands to Islands Trail.
iii. The city also intends to apply for FY 28/FY 29 Community Development Block
Grant (CDBG) funds to construct sanitary sewer, sidewalks, storm drainage, curb
and gutter, and streetscaping in accordance with, but not limited to, the city's
Vision 2030, 2022 Comprehensive Plan, Downtown Master Plan, including
Downtown Design Overlay Standards, and Safety Action Plan, if awarded.
16. List at least three professional references for the firm (include email and phone number).
17. Errors & Omissions Insurance Policy
18. Liability Insurance Policy
19. Has your firm defaulted on a contract or failed to complete any work awarded, or been
involved in work related litigation?
_____ YES. If yes, please explain:
_____ NO
20. Is the DCA Section 3 Certification Package Completed, Signed, Notarized and attached?
_____YES
_____NO
21. Are you claiming Section 3 preference?
_____YES
_____NO
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2 CFR 200
CITY OF OAKWOOD, GEORGIA
ENGINEERING
STATEMENT OF QUALIFICATIONS FORM
22. Certifying that: _____________________(Name) being sworn deposes and says that he/she is the
____________ (Title) of (Name of Firm) and
that answers to the foregoing questions and all statements herein contained are true
and correct.
Subscribed and sworn before me this ____ day of ________, 2026.
___________________________________________
NOTARY PUBLIC SIGNATURE
My Commission Expires:_____________________
(NOTARY SEAL)
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