REQUEST FOR QUALIFICATIONS FOR PROVIDING CONSTRUCTION ENGINEERING SERVICES FOR THE PRAIRIE AVENUE IMPROVEMENTS PROJECT

Village of B rookfield
8820 Brookfield Avenue * Brookfield, Illinois 60513-1688
(708) 485-7344 * FAX (708) 485-4971
www.brookfieldil.gov
Request for Qualifications (RFQ)
Phase III Construction Engineering Services for
25-00139-00-RS Prairie Avenue Improvements Project
RFQ Issued: Wednesday, M ay 20, 2026
Response Due: 4:00 P.M. Friday, June 5, 2026
The Village of Brookfield, Illinois ("the Requestor") is issuing a Request for Qualifications ("RFQ") from
qualified Engineering firms to provide Phase III Construction Engineering Services related to the
referenced federally funded roadway improvement project.
Documents related to the Project Overview, Description of Project Scope, Scope of Services, Submittal
Requirements and Selection Process can be obtained by sending an email request to Public Works
Director, Lauren Moore, at lmoore@brookfieldil.gov.
To have your Qualifications considered, the documents must be submitted in a sealed envelope containing
one (1) unbound original and two (2) bound copies, plainly marked:
Phase III Construction Engineering Services
for the
Prairie Avenue Improvements Project
Additionally, one (1) PDF copy of your Qualifications must be emailed to: Public Works Director, Lauren
Moore, at lmoore@brookfieldil.gov.
The subject line of the email must read: Phase III Construction Engineering Services - Prairie Avenue
Improvements.
Qualifications must be received by the Department of Public Works, Village of Brookfield, 4545 Eberly
Avenue, Brookfield, Illinois 60513, no later than 4:00 P.M. Friday, June 5, 2026. Qualifications received
after the closing time and date will not be considered.
8820 Brookfield Avenue * Brookfield, Illinois 60513-1688 * (708) 485-7344 * FAX (708) 485-4971 * www.brookfieldil.gov

The Village of Brookfield is receiving federal funds, which will be used in funding the construction and
construction engineering services for this Project.
1. Policies and Procedures - The Village of Brookfield considers its QBS policies and procedures to be
in accordance with Section 5-5 of the BLRS Manual, and specifically Article 5-5.06(e). Any policies
and procedures for QBS as described herein meet the requirements of 23 CFR 172 and the Brooks
Act. The Village of Brookfield has assigned the responsibility for QBS to the Public Works Director for
the procurement, management, and administration for consultant services.
2. Project Description - The Project includes the construction of approximately 0.86 miles of roadway
improvements on Prairie Avenue from 31st Street to Brookfield Avenue. The scope of improvements
includes point repairs to the combined sewer system, repair and replacement of deteriorated
drainage structures, installation of pipe underdrain, earth excavation, removal and replacement of
curb and gutter, driveway aprons, and sections of sidewalk, installation of brick paver sidewalk,
removal and replacement of lighting, additional streetscape improvements, hot-mix asphalt (HMA)
binder and surface course installation, pavement marking, and restoration of disturbed areas with
topsoil and sod and other related work.
The total estimated construction cost for this Project is $5,400,000.
3. Scope of Work - Engineering for this Project will be funded in part with Surface Transportation
Program (STP) dollars allocated to the Village of Brookfield through application and approval via the
local planning council. The construction contract will be let and administered by the Illinois
Department of Transportation. Construction Engineering Services must follow the requirements of
the Illinois Department of Transportation as they relate to federally funded projects.
The scope of services for Phase III Construction Engineering shall include pre-construction activities;
construction layout; as-built surveys; verification of quantities; utility coordination and conflict
resolution; resident engineering services; meetings and coordination; material testing, inspection,
and certification; record preparation and maintenance of documentation; pay estimate submittals;
change orders; and other activities associated with construction engineering for roadway
reconstruction that would enable the project to be completed in a timely manner.
Quality Assurance (QA) oversight and Contractor's Quality Control must be performed by the
respondent firm or one of its subconsultants. The firm must also provide all necessary vehicles and
equipment to perform the required services.
The respondent firm must be prequalified by IDOT for Special Services - Construction Inspection.
Experience with the Federal Aid Process and Illinois Department of Transportation procedures is
essential for this project.
Construction Engineering Services will be required from the Bid Letting Date through final
acceptance of the construction contract. The anticipated timetable for this project will be a Bid
Letting in November of 2026 with construction anticipated to begin in April 2027 and to be
substantially completed in October 2027.
8820 Brookfield Avenue * Brookfield, Illinois 60513-1688 * (708) 485-7344 * FAX (708) 485-4971 * www.brookfieldil.gov

4. Public Notice - The Village of Brookfield will post an announcement on the Village website
www.brookfieldil.gov and is being advertised on continuous display on the website for at least 15
days. The item will be advertised for at least 15 days prior to the review and acceptance of
proposals.
The Project is being exhibited on the Village of Brookfield website on Wednesday, May 20, 2026,
and will remain available for public viewing through the submittal date of Friday, June 5, 2026.
5. Conflict of Interest - The Village of Brookfield follows Section 5-5.04 of the BUREAU OF LOCAL
ROADS AND STREETS MANUAL concerning the determination of conflicts of interest.
6. Suspension and Debarment - The Village of Brookfield will use SAM Exclusions and IDOT's CPO's
website to verify suspensions and debarments actions to ensure the eligibility of firms short-listed
and selected for projects.
7. Evaluation Factors - The Village of Brookfield allows the Director of Public Works to set the
evaluation factors for each project but must include a minimum of five criterion and stay within the
established weighting range. The maximum of DBE and Local Presence combined cannot factor
more than 10% on projects where federal funds are used. Project specific evaluation factors are as
follows:
Project Specific Selection Criteria and Weighting:
* Project Understanding (25%)
* Technical Project Approach (25%)
* Staff Capabilities/Qualifications of Firm (20%)
* Firm Experience/Past Performance (20%)
* Proximity of Engineering Firm to the Project Site (10%)
8. Selection - The Village of Brookfield utilizes a two-person selection committee comprised of
members from the Public Works Department. The selection committee members must certify that
they do not have a conflict of interest. Each selection committee member provides an independent
score for each proposal prior to the selection committee meeting.
The selection committee members' scores are averaged for a committee score which is used to
establish a short list of three firms. The committee score is adjusted by the committee based on
group discussion and information gained from presentations and interviews (if conducted) to
develop a final ranking. If there are other firms within 5% of the minimum score, the Director of
Public Works may choose to expand the short list to include more than three firms.
9. Independent Estimate - The Village of Brookfield may prepare an independent in-house estimate
for the Project prior to contract negotiation. The estimate is used in the negotiation.
10. Contract Negotiation - The Village of Brookfield utilizes a two-person team for contract negotiation
with firms. The team may consist of the Village Manager, Village attorney, Finance Director, or
8820 Brookfield Avenue * Brookfield, Illinois 60513-1688 * (708) 485-7344 * FAX (708) 485-4971 * www.brookfieldil.gov

Public Works Director. Members of the negotiation team may delegate this responsibility to other
staff members.
11. Acceptable Costs - The Village of Brookfield requires the Project Manager to review the contract
costs and the indirect cost rates to assure they are compliant with Federal cost principles prior to
submission to IDOT.
12. Invoice Processing - When utilizing federal funds, the Village will assign a Project Manager to review
and approve all invoices prior to payment and submission to IDOT for reimbursement.
13. Project Administration - The Village of Brookfield requires the assigned Project Manager to monitor
work on the Project in accordance with the contract and to file reports as required. The Village of
Brookfield's procedures require an evaluation of the consultant's work at the end of each project.
These reports are maintained in Village of Brookfield's consultant information database. The Village
of Brookfield follows IDOT's requirements and the required submission of BLRS Form 05613 to the
IDOT District office at contract close-out along with the final invoice.
14. Submittal Requirements - Any firms interested in providing the above scope of services to the
Village shall express that through the submission of a Letter of Interest and a Statement of
Qualifications. Submissions should be compiled into a single PDF document not exceeding 10 pages
in length encompassing all components such as cover letters, table of contents, section breaks,
cover pages, back pages, etc. including table of contents, section breaks, cover pages, back pages,
etc. is optional. The submission should encompass the following information:
1. Cover letter on the consultant's letterhead transmitting the qualifications, including the
name of the consulting firm, local address, telephone number and name and email of
contact person.
2. Current Illinois Department of Transportation (IDOT) prequalification status. The prime
consultant must be prequalified in "Special Services - Construction Inspection". The
submittal does not need to include documentation of the prime consultant's current
prequalification status, but the cover letter should confirm the consultant is prequalified.
3. List of relevant projects recently completed which were similar in nature to this project.
Provide a brief description of each project, including location, project team, and construction
cost. If the project was on an IDOT state letting, provide the letting date and item number
and/or contract number.
4. List of key staff with brief resumes that would be assigned to the project including the
Resident Engineer (RE) and any other relevant staff. Also, include any sub-consultants that
will be utilized to complete the project, including the relevant prequalification categories for
each sub-consultant. An organization chart is optional. The consultant should indicate if key
staff are proposed in any other professional services selection processes that are outstanding
between now and when a selection will be made on this project.
5. Brief technical approach describing the consultant's abilities to perform the required Phase III
Construction Engineering services. This should be a maximum of one (1) page.
8820 Brookfield Avenue * Brookfield, Illinois 60513-1688 * (708) 485-7344 * FAX (708) 485-4971 * www.brookfieldil.gov

6. Provide a list of two (2) references, each comprising the name, job title, telephone number,
and email address for the proposed Resident Engineer, and one (1) additional reference for
the firm. These references should not be current employees of the Village of Brookfield and
ideally should possess experience as municipal staff on projects of a similar nature.
15. Inquiries and Communications - Any inquiries or requests for clarification should be directed to Ms.
Lauren Moore, Director of Public Works, via email to lmoore@brookfieldil.gov, no later than 4:00
PM on May 29, 2026. Clarification will be provided in writing by reply email to all who have received
an RFQ packet at that time. No clarification will be provided verbally, either in person or over the
telephone, and no one other than the Director of Public Works is authorized to provide clarification
on behalf of the Village.
16. Terms and Conditions - The Village reserves the right to seek clarification of information submitted
in response to this RFQ and/or request additional information during the evaluation process. The
Village reserves the right at any time and for any reason to cancel this consultant procurement
process, to reject any or all proposals, or to accept an alternative proposal.
17. Incurred Costs - The Village shall not be held liable in any way for any costs incurred by consultants
in replying to this Request for Qualifications or any part of the procurement process.
8820 Brookfield Avenue * Brookfield, Illinois 60513-1688 * (708) 485-7344 * FAX (708) 485-4971 * www.brookfieldil.gov