REQUEST FOR QUALIFICATIONS FOR THE PROVISION OF PROFESSIONAL PLANNING SERVICES

Agency:	New Providence borough
State:	New Jersey
Type of Government:	State & Local
NAICS Category:	541330 - Engineering Services 541611 - Administrative Management and General Management Consulting Services 541990 - All Other Professional, Scientific, and Technical Services
Posted Date:	Feb 12, 2026
Due Date:	Mar 10, 2026
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Bid Title:	REQUEST FOR QUALIFICATIONS FOR THE PROVISION OF PROFESSIONAL PLANNING SERVICES
Category:	Request for Qualifications
Status:	Open

Description:

The BOROUGH OF NEW PROVIDENCE (the "BOROUGH") is soliciting Qualification Statements from interested persons and/or firms for the provision of professional planning services for calendar year 2026 with possible one year extensions through 2028, as more particularly described herein.

Publication Date/Time:

2/11/2026 12:00 AM

Closing Date/Time:

3/10/2026 10:00 AM

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BOROUGH OF NEW PROVIDENCE

REQUEST FOR QUALIFICATIONS

FOR THE PROVISION OF

PROFESSIONAL PLANNING SERVICES

ISSUE DATE: February 11, 2026

SUBMISSION DEADLINE: March 10, 2026

ADDRESS ALL QUALIFICATION STATEMENTS TO:

OFFICE OF THE BOROUGH CLERK

Municipal Building

360 Elkwood Avenue

NEW PROVIDENCE, NEW JERSEY 07974

GENERAL INFORMATION & SUMMARY

ORGANIZATION REQUESTING QUALIFICATIONS

BOROUGH OF NEW PROVIDENCE

360 ELKWOOD AVENUE

NEW PROVIDENCE, NEW JERSEY 07974

CONTACT PERSON

BERNADETTE CUCCARO, ADMINISTRATOR

908-665-1400

PURPOSE OF REQUEST

The BOROUGH OF NEW PROVIDENCE (the "BOROUGH") is soliciting Qualification

Statements from interested persons and/or firms for the provision of professional planning

services for calendar year 2026 with possible one year extensions through 2028, as more

particularly described herein. Through a Request for Qualification process described herein,

persons and/or firms interested in assisting the BOROUGH with the provision of such services

must prepare and submit a Qualification Statement in accordance with the procedure and

schedule in this RFQ. The BOROUGH will review Qualification Statements only from those

persons and/or firms that submit a Qualification Statement which includes all the information

required to be included as described herein, as determined in the sole and absolute discretion of

the BOROUGH. The BOROUGH intends to qualify persons and/or firms that (a) possess the

professional, financial and administrative capabilities to provide the proposed services, and (b)

will agree to work under the compensation terms and conditions determined by the BOROUGH

to provide the greatest benefit to the taxpayers of New Providence. The services of successful

Respondents may be procured as soon as April 1, 2026

DEFINED TERMS

The following definitions shall apply to and are used in this Request for Qualifications:

"BOROUGH" - refers to the BOROUGH OF NEW PROVIDENCE.

"Qualification Statement" - refers to the complete responses to this RFQ submitted by the

Respondents.

"Qualified Respondent" - refers to a Respondent who (in the sole and absolute discretion of

the BOROUGH) has satisfied the qualification criteria set forth in this RFQ.

"RFQ" - refers to this Request for Qualifications, including any amendments thereof or

supplements thereto.

"Respondent" or "Respondents" - refers to the interested persons and/or firm(s) that submit a

Qualification Statement.

CONTRACT FORM

If selected, a respondent shall be required to execute the BOROUGH's form contract,

which includes, among other things, indemnification, insurance, termination and licensing

provisions. A complete copy of a draft BOROUGH form contract is available upon request.

It is also agreed and understood that the acceptance of the final payment by a vendor shall

be considered a release in full of all claims against the BOROUGH arising out of, or by reason

of, the work done and materials furnished under the contract.

REQUIREMENTS OF THE QUALIFICATION STATEMENTS

FOR LEGAL AND OTHER PROFESSIONAL SERVICES

1. BOROUGH OF NEW PROVIDENCE FACTS AND FIGURES – The BOROUGH

OF NEW PROVIDENCE is a legal, governmental entity. The BOROUGH was incorporated in

1899 and operates under N.J.S.A 40A:60-1, et seq., the borough form of government. The

BOROUGH is governed by a mayor and borough council. The Borough Council sets policy,

adopts the operating and capital budgets for the BOROUGH, enacts ordinances and sets the

direction of how the BOROUGH OF NEW PROVIDENCE will provide government services.

The Mayor is elected and is the chief executive. The Borough Administrator carries out the

policies adopted by the Mayor and Borough Council.

The BOROUGH's population is approximately 13,650 and it consists of approximately

4 square miles of area. The BOROUGH provides a full range of municipal services.

The BOROUGH's operating budget is approximately $27 million.

2. NATURE/ SCOPE OF SERVICES – The BOROUGH hereby solicits Qualification

Statements from Respondents that have expertise in providing the professional planning services,

including without limitation consultations with and advice to the Borough Council, Planning

Board and Board of Adjustment, assistance in preparation of zoning ordinances and the Master

Plan of the Borough and expert testimony as needed. Respondents must demonstrate that they

satisfy all professional requirements and will have the continuing capabilities to perform these

services.

3. SUBMISSION REQUIREMENTS – Respondents must have a minimum of ten (10)

years of experience in the practice of Professional Planner. Each Qualification Statement must

clearly indicate the position(s) sought. Respondents should submit a Qualification Statement

that contains the following:

A. The name of the Respondent, the principal place of business and, if different, the

place where the services will be provided;

B. A description of Respondent's overall experience in providing the type of services

sought in the RFQ At a minimum, the following information on past experience

should be included as appropriate to the RFQ: (i) description and scope of work

by Respondent; (ii) explanation of perceived relevance of the experience to the

RFQ; and (iii) the education, qualifications, experience, and training of all persons

who would be assigned to provide services along with their names and titles;

C. A narrative statement of the Respondent understanding of the BOROUGH's needs

and goals;

D. A listing of all other engagements where services of the types being proposed

were provided in the past five (5) years. This should include other municipal

governments and other levels of government. Contact information for the

recipients of the similar services must be provided. The BOROUGH may obtain

references from any of the parties listed;

E. A listing of all immediate relatives of the principal(s) of Respondent who are

BOROUGH employees or elected officials of the BOROUGH. For purposes of

the above, "immediate relative" means a spouse, parent, stepparent, brother, sister,

child, stepchild, direct-line aunt or uncle, grandparent, grandchild, and in-laws;

• A statement that neither the firm nor any individuals assigned to this

engagement are suspended, or otherwise prohibited from professional practice

by any federal, state, or local agency;

• An Affirmative Action Statement (sample language attached);

• A completed Non-Collusion Affidavit (copy of form attached);

• A completed Owner Disclosure Information form (copy of form attached);

• A statement that the Respondent will comply with the General Terms and

Conditions required by the BOROUGH and enter into the BOROUGH's

standard Professional Services Contract;

• A copy of the Respondent's Business Registration Certification; and

• A completed Disclosure Statement (copy of form attached).

4. COST PROPOSAL – Respondents should submit a cost proposal that would include

attendance at up to 24 Planning Board and Board of Adjustment meetings per year, as directed

by the Director of Planning and Development, any proposed retainer for services beyond

attendance at the meetings, and the services to be provided for the retainer. In addition, provide

a list of hourly rates for all members of your firm that would provide services to the Borough.

The BOROUGH does not provide payment for time required to travel to/from borough meetings

or other travel expenses.

5. EVALUATION – The BOROUGH has structured a procurement process that seeks to

obtain the desired results described herein, while establishing a competitive process to assure that

each person and/or firm is provided an equal opportunity to submit a Qualification Statement in

response to the RFQ. The BOROUGH will select the most advantageous proposal(s), if any and

as determined in its sole and absolute discretion, based on all of the evaluation factors set forth at

the end of this RFQ. The BOROUGH will make the award(s), if any, that is in the best interest of

the BOROUGH.

Qualification Statements will be reviewed and evaluated by the BOROUGH and its

planning, engineering, legal and/or financial advisors (collectively, the "Review Team"). The

Qualification Statements will be reviewed to determine if the Respondent has met the minimum

professional, administrative and financial areas and other requirements described in this RFQ.

Each Respondent must satisfy the objectives and requirements detailed in this RFQ. The

successful Respondent shall be determined by an evaluation of the total content of the

Qualification Statement submitted. Under no circumstances will a member of the Review Team

review responses to an RFQ for an appointment that he/she or his/her firm submitted a response.

Based upon the totality of the information contained in the Qualification Statement, including

information about the reputation and experience of each Respondent, the BOROUGH will (in its

sole and absolute discretion) determine which Respondents are qualified from a professional,

administrative and financial perspective. Each Respondent that meets the requirements of the

RFQ (determined in the sole and absolute discretion of the BOROUGH) will be designated as a

Qualified Respondent and may then be given an opportunity to provide services to the

BOROUGH.

The RFQ process commences with the issuance of this RFQ. It is anticipated that certain

Qualified Respondents will be selected to begin providing services to the BOROUGH as soon as

April 1, 2026. There can be no assurance, however, that any Qualified Respondent will be

selected.

All communications concerning this RFQ or the RFQ process shall be directed, in writing,

to the BOROUGH's designated contact person:

Bernadette Cuccaro, Borough Administrator

BOROUGH OF NEW PROVIDENCE

360 Elkwood Avenue, New Providence, New Jersey 07974

6. RESERVATION OF RIGHTS – The BOROUGH reserves the right to:

a. Not select any of the proposals;

b. Select only portions of a particular Respondent's proposal for further

consideration (however, Respondents may specify portions of a proposal that they

consider "bundled");

c. To supplement, amend or otherwise modify the RFQ through issuance of addenda

to all prospective Respondents who have received a copy of this RFQ;

d. To change or alter the schedule for any events called for in this RFQ upon the

issuance of notice to all prospective Respondents who have received a copy of

this RFQ;

e. To conduct investigations of any or all of the Respondents, as the BOROUGH

deems necessary or convenient, to clarify the information provided as part of the

Qualification Statement and to request additional information to support the

information included in any Qualification Statement; and

f. To suspend or terminate the procurement process described in this RFQ at any

time (in its sole and absolute discretion). If terminated, the BOROUGH may

determine to commence a new procurement process or exercise any other rights

provided under applicable law without any obligation to the Respondents.

The BOROUGH shall be under no obligation to complete all or any portion of the

procurement process described in this RFQ.

This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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REQUEST FOR QUALIFICATIONS FOR THE PROVISION OF PROFESSIONAL PLANNING SERVICES

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