Request for Qualifications for Wastewater Treatment Improvements - Phase 1

SKAGIT COUNTY

Skagit County owns a small-scale wastewater treatment facility in the Town of Edison consisting of approximately 75 residential and commercial connections, individual customer on-site STEP tanks, a gravity and pumped collection system, and plant featuring recirculating gravel filtration, and UV disinfection, with an effluent discharge to two adjacent drain fields including a 5-acre drain field and an Emergency Upflow Trench. The system has been in place for approaching 30 years and is managed by a volunteer Subarea Board together with contracted maintenance, operation, and administration personnel. The Edison system operates under the Department of Ecology (ECY) State Waste Discharge Permit #ST0045515 issued pursuant to Chapter 173-216 WAC.

The County is soliciting interest from engineering firms to provide professional engineering services for the design of improvements to the Wastewater UV Disinfection System. The project is scheduled to start in 2025.

The objective of this RFQ is to hire a contractor with superior Engineering and communications skills as project managers for the Wastewater UV Disinfection System upgrade.

It is anticipated that the work will be accomplished according to the following tasks but are not limited to:

a. Prepare a pre-design report establishing the size and configuration of the new UV system, size and channel modification, UV equipment, electrical, instrumentation and controls.

b. Preparation of preliminary designs and preliminary estimate of construction cost.

c. Preparation of Plans, Specifications, BID Documents, and final estimate of construction costs.

d. Assistance during bidding, including advertisement, distribution of bid documents, maintaining a plan holders list, responding to bidders' questions, preparing and distributing addenda, attending bid opening, preparing bid tabulation, verifying bidder's references, and providing a recommendation for award to the County.

e. Provide services during construction, including submittal review and office construction management, as requested by the County.

f. Assistance with documentation of Quality Assurance Project Plan (QAPP) or equivalent to meet requirements of data reporting

Contractors are required to submit a hard copy of their Proposal including a cover letter with firm name, address, and contact information. The Proposal must be received by Skagit County no later than 4:30 PM, Pacific Time, on TUESDAY, 04/01/2025. Submission must be by mail or in-person drop off at the Commissioners Administrative Building at 1800 Continental Pl, Mount Vernon, WA 98273. The submission title shall read "Edison Subarea UV- Firm Name"

The RFQ Project Administrator is the sole point of contact for this procurement. All communications between the Contractor and Skagit County upon receipt of this RFQ shall be with the RFQ Project Administrator, as follows:

Name: Erin Langley

Address: 1800 Continental Place

Mount Vernon, WA 98273

Email Address: erinl@co.skagit.wa.us