Request for Qualifications - Design Services City of Brentwood Gateway Monument Signage

Agency:	City of Brentwood
State:	Missouri
Type of Government:	State & Local
NAICS Category:	339950 - Sign Manufacturing 541310 - Architectural Services 541330 - Engineering Services 541430 - Graphic Design Services
Posted Date:	Jan 5, 2026
Due Date:	Jan 22, 2026
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City of Brentwood, Missouri

Request for Qualifications

For

Design Services

City of Brentwood

Gateway Monument Signage

January 5, 2026

Submission Deadline: 12:00 p.m. January 22, 2026

City of Brentwood, Missouri

1. INTRODUCTION

1. The City of Brentwood (herein noted as “the City”) proposes to retain an Architectural

Firm (herein noted as “the Firm”) for design services for new gateway monument

signage at the east end of Manchester Rd.

2. The City has established special and specific qualifications for the proposals to assure

quality of the provided service. The Firm shall possess skill and experience to perform

quality work as solely determined by the City, which qualifies it to provide architectural

services as detailed and specified.

3. Interested firms are invited to submit their qualification for consideration. The submittal

should contain, at a minimum, the information requested in this Request for

Qualifications.

4. Four (4) copies of the proposal, marked on the outside of the envelope “Design Services

for City of Brentwood Gateway Monument Signage” should be delivered to:

City of Brentwood

Office of the City Clerk

Brentwood Recreation Complex

2348 S. Brentwood Boulevard

Brentwood, MO 63144

5. The proposals should be delivered no later than 12:00 p.m. January 22, 2026. Any

submittals received after the date and hour of the proposal due date shall not be

considered.

6. The date and time of receipt of the proposals as noted by the City of Brentwood will be

conclusive for all purposes.

7. The City of Brentwood reserves the right to reject any or all proposals submitted.

8. A team of City officials will evaluate the proposals. If deemed necessary, a short list of

firms will be notified for follow-up interviews to be conducted the week of January 26.

9. If deemed necessary to help establish a fair and responsible cost for services, the City

may request copies, (from the “selected” Firm), of the past six design contracts for

which that Firm performed services. Any objections to this must be clarified in your

response to this RFQ.

10. Any inquiries concerning the proposal should be directed to Eric Gruenenfelder,

Director of Parks & Recreation at egruenenfelder@brentwoodmo.org.

11. Contact with other City officials or members of the Board of Aldermen is prohibited.

Design Services Qualifications

City of Brentwood, Missouri

12. The City will not be liable for any cost which any Firm may incur in connection with the

preparation or presentation of its submittal or demonstrations.

2. PROJECT DESCRIPTION

1. City of Brentwood is soliciting qualifications from experienced and qualified firms to

provide professional planning, engineering, and design services for a unique monument

sign and integrated landscaped design informed by the conceptual design provided in the

appendix.

2. The conceptual design for the monument signage has been included as an appendix to

this RFQ.

3. SCOPE OF SERVICES

The selected firms will be responsible for delivering a unique monument sign and integrated

landscape design informed by the conceptual design provided in the appendix. The target

construction budget for the monument signage is $1,150,000. The Scope of Services shall include,

but is not limited to, the following tasks.

A. Site Assessment and Analysis

1. Conduct a comprehensive evaluation of the existing site conditions including

topography, vegetation, infrastructure, utilities, environmental considerations.

2. Prepare a site analysis graphic plan analyzing existing site usage, structure sitting,

topography, natural features, and utilities.

B. Schematic Design

1. Research applicable design and construction codes and permitting process.

2. Develop a clear and cohesive design concept aligned with the conceptual design.

3. Gather precedent images, photography and conceptual materials.

4. Prepare a minimum of two preliminary schematic design options, including a site plan,

elevations, general signage specifications and key wireframe perspectives.

5. Provide a preliminary cost estimate and budget ranges for each schematic option.

C. Design Development

1. Refine and further develop plans and elevations, and illustrative materials based on

approved schematic plans.

2. Identify and select proposed materials for City review approval.

3. Prepare and present a comprehensive design development package for City for feedback

and approval.

Design Services Qualifications

City of Brentwood, Missouri

D. Contract Documents

1. Prepare construction documents, including detailed drawings, specifications, and all

materials necessary for permitting and construction.

2. Provide 95% complete drawings and specifications for City review and comment.

3. Produce finalized contract documents suitable for bidding, permitting and construction.

E. Permitting

1. Secure all required permits for construction in coordination with the City and relevant

regulatory authorities.

2. Respond to permitting agency inquiries and provide additional documentation as needed.

F. Construction

1. Provide clarification and respond to general contractor questions throughout

construction.

2. Review and respond to Request for Information (RFIs) related to construction document.

3. Prepare and distribute supplemental drawings and specifications as needed to address

construction-related inquiries.

4. Review and take appropriate action on contractor submittals, including shop drawings,

product data, and samples, to ensure conformance with the approved design intent and

contract documents.

4. INSURANCE

The selected Contractor shall procure and maintain during the life of this agreement insurance of the

types and minimum amounts as follows:

Workers Compensation and Employers Liability (E.L. Each Accident)

A. General Liability

1. General Aggregate $2,000,000.00

2. Product, Completed Operations Aggregate $2,000,000.00

3. Personal injury $1,000,000.00

4. Each Occurrence $1,000,000.00

5. Fire Legal Liability Damage $100,000.00

6. Medical Expense $10,000.00

B. Automobile Liability

1. Combined Single Limit $1,000,000.00

C. Excess Liability

1. Each Occurrence $1,000,000.00

2. Aggregate $2,000,000.00

3. Disease, Policy Limit $500,000.00

4. Disease, Each Employee $100,000.00

The successful Firm must provide a Certificate of Insurance and Endorsement satisfactory to the

City naming the City of Brentwood as additional insured. This certificate shall remain in force for

Design Services Qualifications

City of Brentwood, Missouri

the length of the contract and extensions. The City shall be given (30) days written notice prior to

cancellation.

5. INDEMNIFICATION

The selected Firm shall indemnify and hold harmless the City against injury, loss or damage and

costs and expenses (including reasonable attorney fees) suffered or incurred by the City for personal

injuries including death, or property damages sustained, caused by negligent or willful acts, errors

or omissions of the selected Firm, any subcontractors of the selected Design Consultants their

respective agents, employees or contractors arising out of the Work of this Contract.

The selected Firm team’s obligation, if any, to indemnify the City is limited to losses incurred by

the City as a direct result of selected Firm team’s acts or omissions and does not extend to losses

sustained in whole or in part as a result of the City’s acts or omissions.

6. STATEMENT OF QUALIFICATIONS

Responses to this RFQ should be specific and precise with adequate detail to accurately define your

qualifications for performing the services required. Limit your responses to the information

requested in each section. Any additional information that you wish to submit should be included in

a separate section marked “Supplemental Information.”

A. General Company Qualifications

1. Provide a brief history and general overview of the company. Include the total number

of employees at your firm, the number and type of registered professionals and a

breakdown of your staff by discipline.

2. State the location of the firm’s headquarters and location, if different from which this

project will be managed.

3. Provide information regarding the firm’s ownership and organizational structure –

include a company organizational chart.

4. Include Company information/general qualifications on each sub consultant proposed on

this project.

5. Provide firm revenue history including total revenue and revenue from architectural

work for the last five years.

6. Provide references for the firm’s Banks, Surety and Bonding Agent.

7. List any pending judgments, claims, arbitration or suits against your organization or its

officers.

B. Related Project Experience

1. List the projects your organization has completed in the last five years, or is currently

providing gateway monument signage design for a municipality, county, school district

or other public entity. Include at least:

• Project Name

• Location

• Brief Description

Design Services Qualifications

This page summarizes the opportunity, including an overview and a preview of the attached documents.

Request for Qualifications - Design Services City of Brentwood Gateway Monument Signage

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Bid Title:	Request for Qualifications - Design Services City of Brentwood Gateway Monument Signage
Category:	Services
Status:	Open