Request for Qualifications-Construction Management Services For Capital Improvement Projects
| Agency: | City of Malibu |
|---|---|
| State: | California |
| Type of Government: | State & Local |
| NAICS Category: |
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| Posted Date: | Feb 13, 2024 |
| Due Date: | Mar 28, 2024 |
| Bid Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
| Bid Title: |
Request for Qualifications-Construction Management Services For Capital Improvement Projects
|
| Category: | Professional Consulting |
| Status: | Open |
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CITY OF MALIBU
PUBLIC WORKS DEPARTMENT
REQUEST FOR QUALIFICATIONS- FOR
CONSTRUCTION MANAGEMENT SERVICES
FOR CAPITAL IMPROVEMENT PROJECTS
February 9, 2024
The Technical Qualifications Proposal must be submitted electronically and labeled:
“Request for Qualifications-
CONSTRUCTION MANAGMENT SERVICES
FOR CAPITAL IMPROVEMENT PROJECTS
TECHNICAL QUALIFICATIONS”
All qualifications must be submitted on or before 4:00 p.m. on Thursday, March 28, 2024, to
the following email:
mpublicworks@malibucity.org;
Attention: Jorge Rubalcava, PE
Senior Civil Engineer
City of Malibu
23825 Stuart Ranch Road
Malibu, CA 90265
All questions regarding the Request for Qualifications (RFQ) must be submitted in writing. Please
send all questions regarding this Request for Qualifications in writing via email to Jorge
Rubalcava, Senior Civil Engineer, at jrubalcava@malibucity.org.
REQUEST FOR QUALIFICATIONS FOR
CONSTRUCTION MANAGEMENT SERVICES
FOR CAPITAL IMPROVEMENT PROJECTS
1. Project Background and Description
The City of Malibu, California is requesting proposals from qualified firms to provide
construction management services during construction for future construction of
capital improvement projects on an on-call basis. The City is seeking one consultant
to manage and or assist during the construction of projects.
The city has multiple projects that will start construction in 2024 that range from
road improvements, storm drain repairs, retaining walls, traffic signal
modifications, and much more.
The contract will be for a period of three years. The City may extend this contract
for an additional one year. The annual budget for these services is $50,000. The
selected consultant for this contract will be expected to perform construction
management tasks on an as needed basis.
The City's standard professional services agreement is provided in Attachment B.
Please note that this contract is a draft and may be modified to reflect certain
requirements prior to execution. Depending upon the scope of work, the contract
provisions may need to include the California State Prevailing Wages.
2. Proposal Submittal Guidelines
The City is requiring all proposals submitted in response to this RFQ to follow a specific
format. A cover letter shall guarantee that key personnel, or equally qualified replacements,
will be committed to perform the required tasks throughout the duration of the contract.
One electronic copy of the technical qualifications will be required with each proposal having
been signed by the company official with the power to bind the company in its proposal.
Technical Qualifications shall be submitted electronically to mpublicworks@malibucity.org,
but must be received no later than 4:00 p.m., March 28, 2024. Proposals may be withdrawn
prior to the established date and time. No extensions will be granted.
All Technical Qualifications will become the property of the City of Malibu and will be made
available for public inspection after an award is made or rejected.
3. Technical Qualifications Format
The Technical Qualifications shall be organized in the following sections to facilitate review
by the City. Consultants shall adhere to the page limit stated below. If additional information
is needed, it may be included in the Appendix. However, due to time constraints, the City may
not be able to review the items in the Appendix as thoroughly as Sections a. through f.
Technical Qualifications shall be limited to a total maximum of fifteen (15) double sided pages
or thirty (30) single sided pages, all letter size. This total page limit may be split across the
Sections a through f as deemed appropriate by the consultant. Large format pages, including
11”x17” pages, will be counted as two (2) pages.
Technical Qualifications shall include the following:
a. Cover Letter/Executive Summary
Provide a cover letter/executive summary emphasizing the strong points of the
project team, qualifications and experience. The cover letter/executive summary shall
include the name, address, telephone number, title and signature of the firm’s contact
person for this proposal, and state that the submittal is valid for 120 days. The cover
letter constitutes certification by the consultant, under penalty of perjury, that the
consultant complies with nondiscrimination requirements of the State and the
Federal Government. The cover letter/executive summary shall also include a
statement by the consultant informing the City whether or not they have any
exceptions with the City’s terms and contract conditions stated in this RFQ, including,
but not limited to, insurance and the Agreement for Professional Services, and stating
that only those exceptions noted in the consultant’s proposal will be subject to
discussion and negotiation with the City. The cover letter/executive summary shall be
signed by a person with the official authority to bind the company. An unsigned
proposal or one signed by an individual unauthorized to bind the consultant may be
rejected.
b. Experience of Firm(s) and Individuals
Include summary descriptions of the company’s (or companies’) and individuals’
applicable experience, and resumes detailing their experience with the construction
management of similar facilities. List two contracts completed in the last 10 years
with similar facilities and of similar value. Provide references and contact details for
these projects.
Detailed resumes highlighting experience pertinent to this project should be provided
in an Appendix. These resumes will not be counted in the page limit.
c. Team Organization
Provide an organization chart of your team. Describe its organization, and the
responsibilities and level of commitment of individuals within the team. Identify the
team’s “Key” personnel members. Describe why each team member is proposed for
their respective positions or roles on the team.
Identify who will be the Project Manager, Engineer(s) and AutoCAD Technicians
responsible for civil engineering services and interaction with City staff.
d. Project Understanding and Approach/Methodology
Prepare a summary description of how the consultant will provide the engineering
services described below and how to complete the Draft Scope of Work presented
below. Consultants are encouraged to suggest modifications to the scope.
The proposal should address the following issues, at a minimum, and others that the
proposer believes to be critical to the project construction and delivery:
Understanding of requirements and challenges of the assigned tasks, its content, time
requirements, location, and multiple contracts, and the ability of the proposed team
to meet these challenges.
e. Conflict of Interest
The consultant shall disclose any financial, business or other relationships with the
City that may have an impact on the outcome of this contract or any resulting
construction project. The consultant shall also list current clients who may have a
financial interest in the outcome of this contract.
f. Exceptions
This Section shall discuss any exceptions or requested changes that Proposer has to
the City’s RFQ conditions, requirements and sample contract. If there are no
exceptions noted, it is assumed the Proposer will accept all conditions and
requirements identified in the attached “Agreement for Professional Services.” Items
not excepted will not be open to later negotiation.
4. Selection Procedure
The following is an outline of the procedure the City will use in the selection process:
a. A Selection Committee is formed comprising of City personnel and, if the City
chooses, other agency personnel.
b. The Selection Committee reviews and evaluates the proposals submitted by
prospective consultants and determines if interviews are needed.
c. If needed, the Selection Committee will determine which of the prospective
consultants will be invited to the oral interview process.
d. The Selection Committee evaluates and ranks the firms based on the oral
interview (if needed) and completeness of the proposal and makes a final
recommendation.
e. Negotiations will take place with the primary firm on the final scope of work,
contract, and proposal price.
The interview process will take place utilizing Zoom Software services at a date/time to be
determined.
5. Evaluation Criteria
The Selection Committee will evaluate, rate and rank the Technical Qualifications based
on the following criteria:
Technical Proposal (Total Points Possible = 60 pts.)
a. Responsiveness to the terms, conditions, and items of performance. (5 pts.)
b. Presentation, completeness, and thoroughness of the proposal. (10 pts.)
c. Qualifications and experience of firm and individuals, and their proposed
team. (20 pts.)
d. Understanding of the scope and services to be performed and methodology
including probable challenges and solutions to those challenges, and the
overall approach to coordination of the three separate contracts. (10 pts.)
e. Firm’s related experience with this type of work. (15 pts.)
If required, the Selection Committee may elect to evaluate and rank the Presentation
Interviews based on the following criteria:
Oral Interview Presentation (if needed) (Total Points Possible = 40 pts.)
a. Overall quality of presentation and response to questions. (15 pts.)
b. Understanding scope of work. (15 pts.)
c. Approach to performing work including communication with City staff and
team, daily management and coordination of the overall contract, and the
Project Manager’s approach to completing the work on time and budget. (10
pts.)
The City reserves the right to reject any and all proposals.
6. Time Schedule
• Solicit for Proposals
• Last Day to Submit Questions
• Last Day for City to Respond to Questions
• Proposal Deadline
• Complete Review, Rank Proposal
• Oral Interviews (if needed)
• Negotiate Agreement
• Award of Contract
February 9, 2024
March 12, 2024
March 19, 2024
March 28, 2024
TBD
TBD
TBD
TBD
The above dates are approximate and are subject to change at the City’s discretion.
7. Inquiries
All questions regarding the Request for Qualifications (RFQ) must be submitted in writing.
Please send all questions regarding this Request for Qualifications in writing via email to
Jorge Rubalcava, Senior Civil Engineer, at jrubalcava@malibucity.org no later than 4:00
PM, March 12, 2024.
8. Scope of Work for Construction Management Services
The CM consultant shall provide construction management services and other
engineering services during construction as generally described in this section. Overall,
the CM consultant shall be responsible for comprehensive construction management
services including contract administration, submittal review, resident project
representative, inspections and testing, value engineering, progress payment requests,
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