Request for Qualifications – CMAR-Step I of III – SFCC Student Hub

STEP 1 OF 3 STEP PROCESS
REQUESTR FFQO RP0 P7-R26O POSAL
REQUEST FOR QUALIFICATIONS
FOR
FOR CONSTRUCTION MANAGER AT RISK FOR
CONSTRUCTION MANAGER
SFCC STUDENT HUB
AT RISK
For Contracting Agency: SANTA FE COMMUNITY COLLEGE
Contact Person: John Apodaca, Director of Procurement
Address: 6401 Richards Ave
City, State, Zip: Santa Fe, NM, 87508
Telephone: (505) 428-1630 E-Mail: john.apodaca1@sfcc.edu
DEADLINE FOR RECEIPT OF STATEMENTS OF QUALIFICATIONS IS
AS FOLLOWS:
DATE: April 24, 2026 TIME: 2:00PM MDT
EMAIL TO: john.apodaca1@sfcc.edu
Late submittals will not be accepted. It is the responsibility of the Offeror to ensure that their submittal is
delivered on time to the correct address.
THE CM-AT-RISK PRE-REQUEST FOR QUALIFICATIONS MANDATORY
CONFERENCE shall be held as follows:
DATE: Wednesday, April 8, 2026, TIME: 9:00am MDT
LOCATION: ROOM 216 Lecture Hall, 6401 Richards Ave, NM, 87508
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SANTA FE COMMUNITY COLLEGE
STUDENT HUB
Section I - PURPOSE OF THIS REQUEST FOR QUALIFICATIONS FOR CONSTRUCTION
MANAGER AT RISK (CMAR)
1.0 INTRODUCTION
This Request for Qualifications (RFQ) is governed by the following which are all-inclusive by
reference: HB 303 for Construction Manager At Risk enacted in the 2007 NM Legislative Session
signed into law by the Governor of NM on April 2, 2007, more specifically, a new section of the
Procurement Code, 13-1-124.1 through 13-1-124.5 NMSA 1978. In addition to the new section,
13-1-111, 13-1-119.1, 13-1-117.1 NMSA 1978 and the New Mexico Administrative Code (NMAC)
1.4.1 regulations of September 30, 2006 govern this process.
Pursuant to Procurement Code 13-1-111 NMSA 1978, Santa Fe Community College has decided
that the use of the competitive sealed bidding method is not advantageous to ensure that the project
described herein is delivered within time and budget constraints and in a quality manner. It is
hereby determined that competitively soliciting Qualifications Statements Step I, issuing a Request
for Proposal to Short-Listed Finalists Step II, and interviewing said Finalists for construction of the
SFCC Student Hub Step III is the most effective means to ensure the Project is delivered on time,
within budget, and in accordance with State of New Mexico guidelines.
And, finally, pursuant to the new section of the Procurement Code, 13-1-124.4. B, this method of
procurement shall be procured utilizing the Three-Step process. The limits governing the number of
steps used in this procurement are:
Three-Step CMAR Process when available project funding is more than $500,000.
Step I: Issue a Request for Qualifications.
Step II: Issue a Request for Proposals to Short-Listed Qualified General Contractor Offerors or firms.
Step III: Conduct Interviews and recommend award of a contract to the governing body.
The Owner will be accepting proposals from experienced Construction firms interested in
providing Construction Manager at Risk (CMAR) services for the construction of the SFCC
Student Hub. The Owner intends to award this project pursuant to the Educational Facility
Construction Manager at Risk Act (Section 13-1-124.1 through 13 -1-124.5 NMSA 1978). The
first step shall be the submittal of qualifications in accordance with Section III, paragraph 5.2 of
these instructions. A Selection Committee will review the Statement of Qualifications received in
response to this request to determine the Offerors that meet the minimum qualifications set forth
in the Educational Facility Construction Manager at Risk Act. Then, in the Step II, utilizing the
criteria set forth in Section II, Paragraph 5.0, the Selection Committee will evaluate the Statements
of Qualifications from the qualified Offerors and identify the qualified Offerors who will be sent
a Request for Proposal for Fee and General Conditions. In Step III, the Selection Committee will
evaluate the proposals and the qualifications and conduct interviews with up to three of the highest
- ranked Offerors. After conducting interviews and considering the factors listed in Section III,
para. 5.0, the Selection Committee shall
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Rank the Offerors and recommend one firm that it feels would be most advantageous to the Owner
for selection.
2.0 MINIMUM QUALIFICATIONS
The minimum qualifications for the Construction Manager at Risk are:
A. Contractor's license for the type of work to be performed, issued pursuant to the
Construction Industries Licensing Act;
B. Registration pursuant to Section 13-4-13.1 NMSA 1978; and
C. A minimum bonding capacity in the amount of:
$ 10,000,000 to include tax.
D. Additional qualifications are described in Section 6.0 below.
3.0 STATEMENT OF PROJECT SCOPE OF WORK
The College has funds to administer this project.
Refer to attached Appendix B, "Projected Scope of Work and Project Information".
4.0 FUNDING, FEES AND SCHEDULES
The Total Project Cost for this Project (MACC) stated herein, including pre-construction fees,
general conditions, and contractor's fee.
MACC $10,000,000.00
Funding sources - Local General Obligation Bond and State General Obligation Bond
Start of Construction is estimated to be February 2027
5.0 RELATIONSHIPS AND OBLIGATIONS OF THE PARTIES
The Owner has selected the firm noted herein as the Design professional of Record for this Project.
The successful CMAR shall act on the Owner's behalf with the Design Professional to perform
the pre-construction services required.
SMPC Architects
Erik Mease, Architect
219 Central Ave. Suite 800 Albuquerque, NM 87102
505-255-8668e.mease@smpcarchitects.com
5.1 The Santa Fe Community College is governed by a publicly elected Governing Board,
which holds ultimate authority for the institution, including policy, financial oversight,
and strategic direction. The Governing Board appoints and evaluates the President,
who is responsible for the administration and daily operations of the College.
The College operates in accordance with the laws and regulations of the State of New
Mexico. The Central Purchasing Office ensures compliance with all applicable
procurement statutes.
The Governing Board retains authority for approval of major procurements above
established thresholds. The Central Purchasing Office manages procurement processes,
while Project Management represents the College in the planning and execution of
capital projects and coordinates with design professionals and contractors.
Recommendations for major procurements and projects are presented to the Governing
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Board through administrative leadership.
The Owner's Representative (OR) shall actively participate as a member of the Project
Team to oversee and advise the Owner throughout the design and construction process
along with representatives of SFCC, the Architect, and the Contractor. The OR manages,
on the Owner's behalf, all prime contracts.
The Architect leads the Design Team, to provide comprehensive professional design
services to complete the Student HUB. The architect manages all consultants retained
under Supplemental Services.
6.0 ANTICIPATED SEQUENCE OF EVENTS FOR SELECTION AND THE WORK
Approximate key project schedule milestones to be considered in preparing your
Qualifications Statement are as follows.
6.1 Schedule for Selection (estimated).
* 4/8/26 - 9:00am MDT Pre-Request for Qualifications Submittal Conference
* 4/13/26 @ 5:00 pm MST Request for clarification email to owner.
* 4/23/26 - Step I Statement of Qualifications are due.
* 4/30/26 - Request for Proposals for fee and specified general conditions sent to
qualified firms.
* 5/7/26 - Step II Fee Proposals are due.
* Selection Committee Review of Proposals
* 5/13/26 & 5/14/26 - Step III Interviews held with top three highest ranked Offerors
(exact times TBD)
* 5/22/26 - Owner selects CMAR.
* 5/23/2026 - Notify selected CMAR
* 5/23/26 - 6/9/26 - Contract negotiations
6.2 Schedule for Design (estimated)
* June 2026- Schematic design completed.
* September 2026 - Design Development completed.
* December 2026 - Construction Documents completed.
6.3 Schedule for Negotiation of the Cost of The Work, GMP Amendment. (estimated)
* November 2026 - Negotiations concluded.
* November 2026 - GMP Amendment executed.
6.4 Schedule for Subcontract Buyout and Construction (estimated).
* February 2027 - Construction begins.
* June 2028- Substantial Completion
* August 2028 - Final completion
NOTE: All times and dates are estimates and are subject to change.
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7.0 CMAR PROJECT REQUIREMENTS AND DELIVERABLES
The CMAR shall actively participate as a member of the project team with the Owner and the
Design Professional beginning with providing a Statement of Probable Cost following the
Programming Phase, following with design concept, constructability and value engineering
reviews, and construction cost estimating at the end of the Schematic Design Development and
during the Construction Document design phases. Thereafter, the CMAR will manage
subcontractor solicitation, subcontracting, construction and commissioning of the project. The
purpose of these pre-construction and construction responsibilities is to provide the expertise
necessary to ensure that the program objectives are realized and the project budget and schedule
are met.
The CMAR shall provide pre-construction services, including, but not limited to attending and
participating in design meetings with the Owner and Design Professional; identifying safe work
practices and requirements for construction; assessing and recommending site logistics
requirements; recommending phasing and sequencing of the work; construction scheduling; cost
estimating; assessing alternative construction methods and products for Value Engineering and
life cycle cost considerations; and, participating in the Owner's phased design and construction
document reviews.
The CMAR shall propose a Guaranteed Maximum Price, which shall be the sum of the
following:
* Estimated Cost of the Work,
Preconstruction Fee
* Proposal for Specified General Conditions
Construction Manager's Fee
* Contingency - Not included. Owner will manage internal contingency
funds.
* Bonds and Insurance
CMAR shall indicate the percentage of the Guaranteed Maximum Price that it will perform
with its own work forces.
The CMAR, in cooperation with the Owner, shall seek to develop subcontractor interest in the
project, conduct pre-bid or pre-proposal meetings, advise the Owner about bidding or proposals,
evaluate submissions by responsible bidders and Offerors, and enter into subcontracts for the
execution of the Work.
The CMAR shall manage and perform the duties for the Work.
8.0 OWNER/PROJECT CONTACT
Any questions concerning the procurement process for this Request for Qualifications shall be
submitted to the procurement contact as listed below. Technical questions regarding the scope of
work shall also be submitted to the procurement contact who will relay those questions to the
appropriate party, College Representative. This is for the purpose of tracking all questions and
answers for distribution to all Offerors and the procurement file.
For questions regarding the procurement, technical, evaluation, and award process:
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SFCC Purchasing Office
Attn: John Apodaca - Director of Procurement
6401 Richards Ave.
Santa Fe, NM, 87508
505-428-1630
John.apodaca1@sfcc.edu
9.0 DEFINITIONS OF TERMINOLOGY
This section contains definitions that are used throughout this CMAR procurement process,
including appropriate abbreviations.
"Construction Manager at Risk" (CMAR) means a person who, pursuant to a contract with a
governing body, provides the preconstruction services and construction management required in a
construction manager at risk delivery method.
"Construction manager at risk delivery method" means a construction method for an
educational facility wherein a construction manager at risk provides a range of preconstruction
services and construction management, including cost estimation and consultation regarding the
design of the building project, preparations an coordination of bid packages, scheduling, cost
control, value engineering, and while acting as the general contractor during construction, detailing
the trade contractor scope of work, holding the trade contracts and other subcontracts, pre-
qualifying and evaluating trade contractors and subcontractors and providing management and
construction services, all at a guaranteed maximum price for which the construction manager at risk
is financially responsible. The CMAR must submit a Proposal Bond with their Offer, and shall
submit Payment and Performance Bonds for Construction, as may be required per final contract.
NOTE: By definition, CMAR services cannot duplicate the services of the Design Professionals
for a project, but may, at the Owner's direction, have input in the project.
"Contract" means an agreement between a state agency or school College and a New Mexico
licensed contractor for the work covered by this RFP.
"Contractor" means successful Offeror awarded the contract that holds the appropriate, current
State of New Mexico general contractor license designation.
"Design Professional" means a registered architect or engineer licensed to do business in the State
of NM.
"Determination" means the written documentation of a decision of the College and/or the
Selection Committee, including findings of fact required to support a decision. A determination
becomes part of the procurement file to which it pertains. Section 13-1-52, 13-1-111, NMSA 1978.
"Educational facility" means a public school, including a locally chartered or state-chartered
charter school or a facility of a state educational institution listed in Section 6-17-1.1 NMSA 1978.
"Entity" means the College (local public body) for the purposes of Section 13-1-67, 13-1-99, para.
J and 13-1-111, NMSA 1978 that is requesting proposals.
"GMP" means Guaranteed Maximum Price and is the maximum amount to be paid by the
governing body for the construction of the educational facility, including the Cost of the Work, the
general conditions and the fees charged by the CMAR. The final contract price agreed upon by the
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Owner and the Contractor shall be the amount stated in the Agreement Between Owner and
Construction Manager at Risk for Construction and General Conditions for Construction.
"Governing body" means the using agency that requires construction of an educational facility; a
local school board, a charter school, or any state educational institution if that governing body is the
using agency that requires the construction of an educational facility.
"MACC - Maximum Allowable Construction Cost" means the amount that is set by the Owner
and represents the total sum available for the Cost of the Work, the CMAR Fee, and General
Conditions, excluding gross receipts tax, but may include furnishings, fixtures and equipment.
MACC shall not include professional fees, testing fees, Owner's project contingency funds,
acquisition costs or other soft costs.
"Offeror" is any person, corporation, or partnership who chooses to submit a proposal in response
to this RFP.
"Owner" is the Santa Fe Community College.
"Owners Representative" is an active member of the Project Team, overseeing and advising the
Owner throughout the design and construction process along with representatives of SFCC, the
Architect, and the Contractor.
"Proposal" is the Offeror's response to the RFP.
"Request for Proposals" or "RFP" means all documents, attached or incorporated by reference,
used for soliciting proposals.
"Request for Qualifications" or "RFQ" means all documents, attached or incorporated by
reference, used to determine whether an Offer is responsible based on a statement of experience,
ability, means and methods to fulfill the Owner requirements.
"Resident or Veteran Contractor" means an entity that has a valid resident or veteran certificate
issued by the NM Taxation and Revenue Department pursuant to Section 13-1-22 NMSA 1978.
"Responsible Offeror" means an Offeror who submits a statement of qualifications and a
proposal and who has furnished, where required, information and data to prove that his financial
resources, production or service facilities, personnel, service reputation and experience are adequate
to make satisfactory delivery of the services described in the proposal.
"Responsive Offer" or "Responsive Proposal" means an offer or proposal, which conforms in all
material respects, to the requirements set forth in the RFP. Material respects of a RFP include, but
are not limited to quality, quantity or delivery requirements.
"Statement of Qualifications (SOQ)" means the response to this Request for Qualifications
(RFQ).
"Selection Committee" means a body constituted in accordance with Section 13-1-124.4 NMSA
1978 to perform the evaluation of Offeror proposals.
"User" means the College staff occupying the facility or facilities, for which a project is being
designed.
"User Contact" is the person designated by the College to speak on behalf of the staff concerning
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the scope of work and programming requirements for the project.
The terms "must," "shall," "will," "is required," or "are required" identify a necessary item or
factor. Failure to comply with such an item or factor may result in the rejection of the Offeror's
proposal.
The terms "can," "may," "should," "preferably," or "prefers" identifies a desirable or
discretionary item or factor. Failure to comply with such an item or factor may result in the rejection
of the Offerors' submitting. Rejection of the submittal will be subject to review by the Selection
Committee and the final decision on rejection will be made by the Committee Chairman.
10.0 EVALUATION OF QUALIFICATIONS, INTERVIEW AND PROPOSAL
A. Selection Committee: Per statute, the Owner Selection Committee shall consist of a
minimum of three (3) persons appointed by the Owner, with at least one member being
a registered design professional or engineer. The Committee shall collectively possess
expertise in the technical requirements of the project, construction design and
contracting. The Owner may use independent consultants or agents to be on the Selection
Committee, provided appropriate precautions are taken to avoid potential conflicts of
interest.
B. Evaluation Criteria: The requirements for the Statement of Qualifications, Proposals
and Interview are set forth in Paragraph 5.0 of Section III. The weight the Selection
Committee has assigned to each factor in their review of the qualifications and proposals
is provided. The Selection Committee may, at its discretion, request additional
information to determine an Offeror's responsibility if the need arises during the
Selection Committee's evaluation of qualifications and proposals.
C. Licensing Requirements: Each prospective Offeror must have a current and active New
Mexico Contractor's license at the time of submittal and must submit the Qualification
Questionnaire and Qualification Statements with all portions completed, including any
required attachments.
D. Campaign Contribution Disclosure: Each prospective Offeror must include as part of
their submittal the Campaign Contribution Disclosure Form included as Appendix C of
this RFQ with all portions completed, including any required attachments.
E. Submittal Completeness: Each prospective Offeror must answer all of the questions
and provide all requested information on the Qualifications Questionnaire for General
Contractors. Any prospective Offeror failing to do so may be deemed to be non-
responsive and non responsible Offeror with respect to the Contractor Statement of
Qualifications, at the sole discretion of the Selection Committee.
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Section II - CONDITIONS GOVERNING STEP 1 REQUEST FOR QUALIFICATIONS OF THE
PROCUREMENT
This section of the RFQ outlines and describes the major events of the Qualifications Evaluation process
and specifies general requirements
STEP I - RFQ SEQUENCE OF EVENTS
3/20/2026 -- Issue RFQ
4/8/2026 - Mandatory Pre-Request for Qualifications Submittal Conference
* LOCATION: ROOM 216 Lecture Hall, 6401 Richards Ave, NM, 87508
4/13/2026 2:00PM MDT -- Deadline to submit written questions - Potential Offerors to College
4/16/2026 2:00 PM - RFQ Amendments -- College answer to Potential Offerors
4/23/2026 @ 2:00 MDT -- Step One/Phase I Statement of Qualifications are due.
4/30/2026 - Request for Proposals for fee and specified general conditions sent to qualified firms.
STEP II - RFP SEQUENCE OF EVENTS
5/7/2026 - Step II Fee Proposals are due.
5/8/2026 --Selection Committee Review of Proposals
STEP III SEQUENCE OF EVENTS
5/13/26 & 5/14/26 - Step III Interviews held with top three highest ranked Offerors (exact times TBD)
5/22/26 - Owner selects CMAR.
5/23/2026- Notify selected CMAR
5/23/26 - 6/9/26 - Contract negotiations
2.0 EXPLANATION OF RFQ SEQUENCE OF EVENTS
1. Issue RFQ - This RFQ is issued by the College in accordance with the provisions of
Sections 13-1-112 and 13-1-117, and 13-1-124.1 to 13-1-124.5, NMSA 1978.
2. A Pre-"Request for Qualifications" Conference shall be held: The College will indicate
the date, time, and location of the Conference. The purpose of a Pre-Request for
Qualifications Conference is to review the RFQ documents, including the Scope of Work,
Response Format, and tentative Schedule of Events. Attendance at the Pre Request for
Qualifications Conference is mandatory. It is mandatory that appropriate Offeror staff
attend to better understand the Owner's expectations and the conditions governing Step 1 of
this procurement.
3. Questions/Clarifications: Between the time of issuance of the RFQ and the date for
submittal listed herein, prospective Offerors shall submit in writing any questions they may
have regarding any clarifications or comments regarding the RFQ, the stated Maximum
Allowable Construction Cost, the stated Scope of Work, the Conditions Governing the
Procurement, the Scoring Criteria, Amendments, and/or Scope of Work, or any other
information that Offeror deems necessary to submit a complete and comprehensive package
for evaluation, or to advise the Owner of considerations to modify this RFQ that would
benefit the Owner.
4. RFQ Amendments: Should any amendment to this RFQ be deemed necessary between
issuance of the RFQ and the Submittal deadline, it will be distributed in writing to all
Offerors of record. If an amendment requires a time extension, the Submittal date will be
changed as part of the written amendment.
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5. Deadline to submit Statements of Qualifications (SOQ): Shall be at the date and time that
has been set by the Owner for receipt of the SOQ. Late SOQ submittals will not be
accepted. It is the Offeror's responsibility to ensure that their SOQ arrives at the appointed
location and at the appointed date and time. The SOQ may be emailed early to avoid any
possibility of rejection due to untimely submission. SOQ must be submitted via email to
john.apodaca1@sfcc.edu. For questions regarding submittal contact:
SFCC Purchasing Office
Attn: John Apodaca - Director of Procurement
505-428-1630
John.apodaca1@sfcc.edu
ANY SOQ RECEIVED AFTER THE DEADLINE IS NON-RESPONSIVE.
SOQ'S will be reviewed for completeness and compliance with requirements by the
Selection Committee. If any SOQ submitted is deemed non-responsive, the Offeror will be
notified by email of such determination and the method of protesting that determination
(see Section II. 3.0,.1.).
SOQ Evaluations/Short Listing: The Selection Committee will review each Offeror's
SOQ. Points will be allocated by each member. Each Selection Committee member's point
totals will be translated into a numeric ranking of all submittals. The individual Selection
Committee member rankings will be totaled together and averaged to determine the overall
ranking of SOQ submittals.
6. Notice of Finalists/Short List - Each responsive Offeror will be notified in writing as to the
results of the Selection Committee's determination and all responsive offers will be sent an
RFP for CMAR Fee and Specified General Conditions.
3.0 GENERAL CONDITIONS AND REQUIREMENTS GOVERNING THE
PROCUREMENT
This Section contains general information about the process and conditions under which this RFQ is
issued, as well as certain conditions governing the procurement, per the laws and regulations of the
State of NM.
The College shall evaluate the SOQ'S received in response to this RFQ based upon the Evaluation
Criteria included herein. The College reserves the right to divide the Project into multiple parts, to
reject any and all SOQ'S and re-solicit for new SOQ'S, or to reject any and all SOQ'S and
temporarily or permanently abandon the Project, should the need arise. Owner makes no
representations, written or oral, that it will enter into any form of agreement with any Offeror.
1. Protests - In accordance with Section 13-1-172 NMSA 1978, any Offeror who is aggrieved
in connection with the short-listed finalists may protest to the College's Central Purchasing
Office. The protest must be submitted in writing within fifteen (15) calendar days after
knowledge of the facts or occurrences giving rise to the protest to:
SFCC Purchasing Office
Attn: John Apodaca - Director of Procurement
6401 Richards Ave.
Santa Fe, NM, 87508
505-4281630
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