Request for Qualifications - Citywide Roofing Consulting Services

Request for Qualifications
Citywide Roofing Consulting Services
Issue Date: June 4, 2026
Due Date: July 10, 2026
City of Unalaska
Department of Public Works
P.O. Box 610
Unalaska, Alaska 99685
907-581-1260
City of Unalaska
REQUEST FOR QUALIFICATIONS
Citywide Roofing Consulting Services
P age 1

Table of Contents
I. GENERAL .................................................................................................................................................... 3
II. SCOPE OF SERVICES................................................................................................................................... 4
III. SERVICES TIMELINE .................................................................................................................................. 6
IV. SUBMISSION REQUIREMENTS ................................................................................................................. 7
V. EVALUATION & CRITERIA .......................................................................................................................... 8
VI. GENERAL REQUIREMENTS ..................................................................................................................... 10
VII. CONTRACT AWARD & OTHER ITEMS .................................................................................................... 11
List of Attachments
* Attachment A - Contract Form
* Attachment B - Insurance Requirements
* Attachment C - Preliminary Schedule
* Attachment D - City of Unalaska-Roof Assessments Final Report
City of Unalaska
REQUEST FOR QUALIFICATIONS
Citywide Roofing Consulting Services
P age 2

Unalaska, the 12th largest incorporated city in Alaska, is located 800 miles southwest of Anchorage, just
50 miles from the Great Circle route. Nestled in the heart of the rich North Pacific/Bering Sea fisheries,
our community is a vibrant blend of industry and history. With 44 miles of roads connecting our port,
harbors, and private docks to local businesses and a thriving residential community of 4,113 residents, we
are dedicated to supporting one of Alaska's busiest and most prosperous coastlines. For over 30 years,
Unalaska's economy has primarily relied on commercial fishing, seafood processing, fleet services, and
marine transportation. The Port of Dutch Harbor is the only deep-draft, ice-free port from Unimak Pass
west to Adak and north to the Bering Strait's headwaters. Designated as a "Port of Refuge," it offers year-
round protection for disabled or distressed vessels, along with ground and warehouse storage and
transshipment opportunities for the thousands of vessels fishing or transiting the waters around the
Aleutian Islands. Each year, over 1.7 billion pounds of frozen seafood are shipped to domestic and
international markets in North America, Europe, and Asia, making the Port of Dutch Harbor the nation's
leader in the quantity of catch landed and consistently ranking first or second in the nation in catch value
for over 25 years.
I. GENERAL
The City of Unalaska (the "City") is seeking Statements of Qualifications ("SOQs") from qualified
engineering and/or architectural firms ("Respondents") to provide professional roofing assessment,
design, bidding, and construction administration services for a phased roof replacement and rehabilitation
program. The City is interested in firms with demonstrated experience delivering roofing and building
envelope projects in remote, marine, and harsh-weather environments with limited construction seasons
and complex logistics requirements.
The City currently anticipates twenty-seven (27) municipal buildings requiring varying levels of roof
rehabilitation, replacement, drainage improvements, waterproofing upgrades, and related roof
improvements over an anticipated ten (10) year period.
The SOQs must be received by 4:00 pm on Friday, July 10, 2026, at the City Hall Clerk's Office by mail, in
person drop-off, or by email.
City of Unalaska
Office of the City Clerk, Estkarlen Magdaong
P.O. Box 610
43 Raven Way
Unalaska, Alaska 99685
Tel. 907-581-1251
emagdaong@unalaska.gov
esevilla@unalaska.gov
OR
Marc Kielmeyer, Project Manager
mkielmeyer@unalaska.gov
Any SOQ received after the time and date specified may not be considered. An electronic copy of the RFQ
documents may be obtained from the City of Unalaska website: http://www.unalaska.gov/rfps
City of Unalaska
REQUEST FOR QUALIFICATIONS
Citywide Roofing Consulting Services
P age 3

All questions about this Request for Qualifications must be directed to Marc Kielmeyer, Project
Manager.
City of Unalaska
Marc Kielmeyer, Project Manager
Phone: (907) 581-1260
mkielmeyer@unalaska.gov
Each SOQ must be submitted in accordance with the Submission Requirements as prescribed in Section
IV of this RFQ.
A pre-proposal conference will be held on June 19, 2026 at 2:00pm AKST and can be attended
telephonically via MS Teams:
Link: https://teams.microsoft.com/meet/2865331775442?p=uFx7VhGWtrH4hECwBn
Meeting ID: 286 533 177 544 2
Passcode: aQ7pN6s9
Dial in by phone: +1 332-249-0602,,387437266#
Phone conference ID: 387 437 266#
II. SCOPE OF SERVICES
The City of Unalaska maintains several facilities that support critical public operations and community
services. Several facilities have experienced roof deterioration due to age, weather exposure, and poor
maintenance. The city has completed initial roof condition assessments and developed a preliminary
roof priority list identifying facilities requiring rehabilitation or replacement. The City anticipates
implementation of projects over multiple fiscal years as funding becomes available.
The selected Consultant will assist the City in implementing a long-term improvement program intended
to extend facility service life, reduce long term-maintenance costs, improve weather resistance, address
life safety and code compliance concerns, improve energy efficiency where practical, standardize roofing
details and specifications where appropriate, develop construction-ready bid documents for phased
implementation as well as contract administration and inspection during construction.
The City would like to contract with the selected consultant for an initial period of five years with the
option to extend the agreement on a yearly basis.
The City intends to issue individual task orders for specific buildings or groups of buildings over time.
The selected firm will provide professional engineering and/or architectural services which may include,
but are not limited to, the following:
* Roof Assessments & Existing Condition Verification
Review available roof condition reports and perform additional field investigations as necessary to
design project plans and bid documents. Services may include:
* Site visits and visual inspections
* Moisture investigations
* Core sampling coordination
* Review of drainage conditions
City of Unalaska
REQUEST FOR QUALIFICATIONS
Citywide Roofing Consulting Services
P age 4

* Review of roof-mounted equipment impacts
* Documentation of deficiencies
* Identification of temporary repair needs
* Roofing System Design
Develop design solutions for roof rehabilitation and replacement projects. Services may include:
* Schematic design
* Design development
* Roofing system selection recommendations
* Insulation and thermal performance analysis
* Drainage improvements
* Flashing and waterproofing details
* Roof access and safety improvements
* Coordination with rooftop mechanical/electrical equipment
* Preparation of technical specifications
* Preparation of stamped construction documents
* Structural & Building Envelope Coordination
Provide structural and building envelope evaluations related to roofing improvements, including:
* Structural review of roof framing where necessary
* Snow load considerations
* Wind uplift considerations
* Building envelope coordination
* Waterproofing transitions
* Exterior wall and parapet interface coordination
* Cost Estimating & Capital Planning Support
Assist the City with project budgeting and long-term planning, including:
* Preliminary opinion of probable construction costs
* Phasing recommendations
* Lifecycle cost evaluations
* Budget forecasting
* Prioritization assistance
* Funding strategy support
* Permitting & Regulatory Coordination
Provide support for applicable permitting and code compliance requirements, including:
* Applicable building code review
* Coordination with regulatory agencies
* Permit support documentation
* Energy code considerations
* Bid & Procurement Support
Assist the City during contractor procurement phases, including:
City of Unalaska
REQUEST FOR QUALIFICATIONS
Citywide Roofing Consulting Services
P age 5

* Preparation of bid-ready documents
* Bid schedule development
* Technical specification preparation
* Addenda support
* Responses to bidder questions
* Bid review and technical evaluation support
* Recommendation of award support
* Construction Administration Services
Provide construction administration support during project implementation, which may include:
* Submittal review
* Requests for Information (RFI) review
* Periodic site observations
* Coordination meetings
* Change order review
* Punch list preparation
* Project closeout assistance
* Warranty documentation review
Construction contract administration and inspection
* Program Management & Standardization
The City desires consistency across projects implemented over the duration of the roofing program. The
Consultant may be asked to:
* Develop standardized roofing details and specifications
* Maintain project records and historical documentation
* Assist with asset management tracking
* Coordinate sequencing between annual projects
* Provide annual program status updates
* Assist with future project prioritization adjustments
III. SERVICES TIMELINE
1. Submittal of Statement of Qualifications due: July 10, 2026 @ 4:00pm.
2. Interview selected finalists: Starting the week of July 13, 2026 (if required).
3. Anticipated performance period: The City will issue task orders on an annual basis to the
chosen respondent of this RFQ for design work of specific building roofs over an approximate
five (5) year program duration.
City of Unalaska
REQUEST FOR QUALIFICATIONS
Citywide Roofing Consulting Services
P age 6

IV. SUBMISSION REQUIREMENTS
Statement of Qualifications Submission
SOQs must be received by 4:00 pm on Friday, July 10, 2026, at the City Hall Clerk's Office by mail, in person
drop-off, or by email.
City of Unalaska
Office of the City Clerk, Estkarlen Magdaong
P.O. Box 610
43 Raven Way
Unalaska, Alaska 99685
Phone: 907-581-1251
OR
mkielmeyer@unalaska.gov
Any SOQ received after the time and date specified may not be considered. It is the Respondent's sole
and independent responsibility to timely submit their SOQs and Respondents assume the risk of delays in
delivery of mail. Note that mail service to Unalaska is regularly delayed due to bad weather. The City may,
in its sole discretion, relax or extend the submission deadline. The Request for Qualifications shall remain
open for at least 30 days. A contract, if any, shall be awarded based on evaluation of Statements of
Qualifications by the City (see Section V - Evaluation & Criteria).
Questions
All questions or inquiries should be directed to:
City of Unalaska
Marc Kielmeyer, Project Manager
Phone: (907) 581-1260
mkielmeyer@unalaska.gov
Interested firms must submit a Statement of Qualifications (SOQ) containing:
1. Introduction Letter - A cover letter introducing the firm and its interest in providing professional
roofing assessment, design, and construction administration services to the City of Unalaska,
including an understanding of the City's long-term roofing improvement program.
2. Firm Background & Experience - An overview of the firm's history, areas of expertise, and
experience with municipal roofing projects, public facility rehabilitation, deferred maintenance
programs, or similar capital improvement work.
3. Past Projects & References - Summaries of at least three (3) relevant projects completed within
the past ten (10) years, including a summary of the project scope, methodology, challenges, and
outcomes. Include at least one client reference with contact information for each past project.
4. Staffing Capacity - A description of the firm's organizational capacity, available resources,
current workload, and ability to support multiple phased projects over the duration of the
roofing program.
City of Unalaska
REQUEST FOR QUALIFICATIONS
Citywide Roofing Consulting Services
P age 7

5. Personnel Qualifications - Resumes and qualifications of key personnel proposed for the
program, including project management, roofing/building envelope design, structural
engineering, and construction administration staff.
6. Technical & Program Management Approach - A description of the firm's approach to delivering
phased roofing projects over a multi-year program, including quality control, project
coordination, scheduling, budgeting support, standardization of details/specifications, and
construction administration.
7. Sample Deliverables - Provide representative examples of similar work products prepared for
comparable projects. Examples may include:
* Roof assessment reports
* Roofing system recommendations
* Construction details and specifications
* Cost estimate formats
* Capital improvement planning documents
* Bid package examples
* Construction administration reports
* Quality assurance documentation.
8. Optional: Grant opportunities and support - Firms may provide information regarding their
experience and capabilities to assist the Owner in identifying, evaluating, and supporting
potential grant and external funding opportunities related to roofing and facility capital
improvement projects.
Page Limit: 20 pages (excluding cover page and dividers).
V. EVALUATION & CRITERIA
The City's Project Manager will appoint the Evaluation Team from among the City of Unalaska staff. The
entire scoring procedure, including Evaluation Team meetings and scoring materials, will be held strictly
confidential until after negotiations are concluded. All Evaluation Team members will be required to
certify that they have no conflicts of interest and that they will strictly adhere to the procedures described
herein. The evaluation process is as follows:
1. City of Unalaska receives SOQs
2. Evaluation Team evaluates SOQs according to the established criteria
3. Negotiate a final scope of work, project schedule, and fee schedule with the firm with the
highest scoring proposal. The contract will be in the form of Attachment A - Agreement for
Consulting and Related Services.
Evaluation of each category will consider the extent to which the Respondent's SOQ clearly and effectively
addresses the City's needs. Responses should address the following criteria:
Firm Background and Experience (40 pts):
* Experience with roofing assessment, design, and construction administration
* Experience with building envelope systems and roof rehabilitation or replacement projects
* Experience delivering work for public-sector or municipal clients
* Experience with occupied facility renovations and phased construction
* Experience with facility renovations in Alaska or remote locations
* Response from References
City of Unalaska
REQUEST FOR QUALIFICATIONS
Citywide Roofing Consulting Services
P age 8

Staffing Capacity (10 pts):
* Ability to support multiple concurrent task orders
* Current workload and availability of key personnel
* Depth of supporting staff and in-house resources
* Ability to sustain staffing over a multi-year program
Personnel Qualifications (25 pts):
* Qualifications and experience of proposed project manager and key technical staff
* Demonstrated roofing/building envelope expertise
* Structural engineering and construction administration capabilities
* Experience of assigned personnel on similar projects
Technical and Program Management Approach (25 pts):
* Approach to managing a phased, multi-year roofing program
* Quality control and quality assurance processes
* Methods for budgeting, scheduling, and cost control
* Approach to standardizing details and specifications across multiple buildings
* Construction administration approach and communication with the City
Additional consideration may be given to an interview, if held.
Statement of Qualifications Selection
A. The City reserves the right to reject any or all SOQs received. The selection of a successful
SOQ shall be at the sole discretion of the City of Unalaska. No proposed agreement between
the City and any Respondent shall be effective until approved by the City Council of the City
of Unalaska and signed by the City Manager or authorized City official.
B. The City is not liable for any costs incurred by Respondents in preparing or submitting SOQs.
In submitting a SOQ, each Respondent acknowledges that the City shall not be liable to any
person for any costs incurred therewith or in connection with costs incurred by any
Respondent in anticipation of City Council action approving or disapproving any agreement
without limitation.
C. If the Contract is to be awarded, it will be awarded to the most qualified Respondent
("Consultant") whose evaluation by the City indicates to the City that the award will be in the
best interests of the City.
D. Nothing in this Request for Qualifications or in subsequent negotiations creates any vested
rights in any person.
E. Payment will be made upon receipt of detailed invoices listing specific activities for which the
charge is being made.
F. The Consultant shall fulfil its obligations hereunder as an independent contractor of the City.
The City may administer the contract and monitor the Consultant's compliance with its
obligations hereunder. The City shall not supervise the Consultant other than as provided in
this section; provided, however, that nothing in this paragraph shall preclude the City from
insisting on complete and timely performance of obligations under the contract.
G. Nondiscrimination: The Consultant will not unlawfully discriminate against any employee or
applicant for employment because of race, color, religion, national origin, ancestry, age, sex,
marital status, or mental or physical handicap.
City of Unalaska
REQUEST FOR QUALIFICATIONS
Citywide Roofing Consulting Services
P age 9

H. The Consultant shall state, in all solicitations for employees to work on contract jobs, that all
qualified applicants will receive consideration for employment without unlawful
discrimination based upon race, color, religion, national origin, ancestry, age, sex, marital
status, or mental or physical handicap.
I. Permits, Laws and Taxes: The Consultant shall acquire and maintain in good standing all
permits, licenses, and other entitlements necessary to its performance under this contract,
including a city business license. All actions taken by the Consultant under this contract shall
comply with all applicable statutes, ordinances, rules, and regulations. The Consultant shall
pay all taxes pertaining to its performance under this contract.
VI. GENERAL REQUIREMENTS
Examination of Request for Qualification Documents
A. It is the responsibility of each Respondent before submitting a Statement of Qualifications:
1. To examine thoroughly the RFQ Documents and other related data identified in
the RFQ documents;
2. To study and carefully correlate Respondent's knowledge and observations with
the RFQ documents and such other related data;
3. To promptly notify the City of all conflicts, errors, ambiguities or discrepancies,
which Respondent has discovered in or between the RFQ Documents.
B. The submission of a SOQ will constitute an incontrovertible representation by Respondent:
1. That Respondent has complied with every requirement of this Request for
Qualifications;
2. That the SOQ is premised upon providing an accurate representation of
qualifications and other materials required by the RFQ documents;
3. That Respondent has given the City written notice of all conflicts, errors,
ambiguities, and discrepancies that Respondent has discovered in the RFQ
documents and the written resolution thereof by the City is acceptable to
Respondent;
Interpretations and Addenda
A. All questions about the meaning or intent of the RFQ documents are to be directed to the
City. Interpretations or clarifications considered necessary by the City in response to such
questions will be issued by Addenda and will be posted to the City website to all parties
recorded by the Issuing Office as having received the SOQ. Questions received less than 6 days
prior to the SOQ submission due date may not be answered. Only questions answered by
formal written Addenda will be binding. Oral and other interpretations or clarifications will be
without legal effect.
B. Addenda may also be issued to modify the RFQ documents as deemed advisable by the City.
Modifications and Withdrawal of SOQ
A. Prior to the time and date designated for SOQ submission deadline, any SOQ submitted may
be withdrawn by notice to the party receiving SOQs at the place designated for receipt of
SOQs. Such notice shall be in writing with the signature of the Respondent. SOQ modifications
must be sent to the office to which the original SOQ is delivered or sent.
City of Unalaska
REQUEST FOR QUALIFICATIONS
Citywide Roofing Consulting Services
P age 10