Request for Qualifications, Baggage Handling System Upgrade #26-44-1897

REQUEST FOR QUALIFICATIONS
Professional Engineering Services
BAGGAGE HANDLING SYSTEM UPDATE, #26-44-1897
Issue Date: May 6, 2026
Response due: May 26, 2026 at 2:00 PM
The Spokane Airport Board (the "Board") is requesting Statements of Qualifications (SOQ) from
qualified consulting firms or teams to provide professional engineering, design, and construction
management/administration (CM/CA) services for the upgrade of the existing baggage handling
system (BHS) serving the Main Terminal at Spokane International Airport (SIA).
The project will modernize the legacy BHS by upgrading control hardware and software systems,
revising system programming, and implementing a user interface consistent with the recently
upgraded system serving the C Concourse. The intent is to improve system reliability,
maintainability, operational efficiency, and standardization across airport facilities.
A. SCOPE OF WORK
Scope of Services Overview:
The selected Consultant shall provide all labor, materials, coordination, and expertise
necessary to complete the services described herein, including but not limited to
assessment, design, procurement support, construction administration, and system
commissioning.
1. Existing Conditions Assessment
The Consultant shall:
Conduct a detailed assessment of the existing Main Terminal BHS, including:
o Control systems (PLC hardware, networks, I/O panels)
o SCADA/HMI systems and user interfaces
o Field devices and instrumentation
Review available as-built drawings, control narratives, and historical maintenance data
Evaluate system performance, reliability, and obsolescence risks
Identify gaps relative to the upgraded C Concourse system
Prepare Existing Conditions and Gap Analysis Report
2. Basis of Design (BOD)
The Consultant shall:
Develop a Basis of Design document defining:
o System performance requirements
o Control system architecture standards
o Hardware and software platforms
o User interface design standards aligned with C Concourse
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Spokane International Airport
Request For Qualifications
Baggage Handling System Update, #26-44-1897
Establish design criteria to ensure system standardization and scalability
3. Design Services
The Consultant shall provide design services including:
Control System Upgrades
o Replacement or modernization of PLC hardware and associated components
o Network architecture design (industrial Ethernet, redundancy, cybersecurity)
o Control panel design and layouts
Software & Programming
o Development of control logic and programming standards
o Migration or redevelopment of PLC programs
o Development of SCADA/HMI systems with standardized user interface
o Integration with existing airport systems as required
System Integration
o Ensure compatibility and interoperability with the C Concourse BHS
o Coordinate with TSA screening systems and airport IT infrastructure
o Develop communication protocols and data interfaces
Design Deliverables
o 30%, 60%, 90%, and Final (Issued for Construction) design packages
o Drawings, specifications, and control narratives
o Cost estimates at each design phase
o Phasing and construction sequencing plans
4. Procurement Support
The Consultant shall:
Assist the Board in preparing bid documents
Support responses to bidder questions and issue addenda
Evaluate bids and provide recommendations for award
5. Construction Management / Administration (CM/CA)
The Consultant shall provide CM/CA services including:
Submittal and shop drawing review
Responses to Requests for Information (RFIs)
Site visits and progress monitoring
Coordination with airport operations to minimize disruptions
Review of contractor schedules and sequencing
Change order evaluation and recommendations
6. Testing & Commissioning
The Consultant shall:
Develop and oversee a commissioning plan including:
o Factory Acceptance Testing (FAT)
o Site Acceptance Testing (SAT)
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Spokane International Airport
Request For Qualifications
Baggage Handling System Update, #26-44-1897
o Integrated system testing
Verify system performance and compliance with design intent
Coordinate system cutover to minimize operational impacts
Provide commissioning reports and final acceptance documentation
7. Training & Documentation
The Consultant shall:
Support development of operator and maintenance training programs
Review and verify as-built documentation
Ensure delivery of:
o Operation & Maintenance manuals
o Final control system documentation
o Software backups and licensing documentation
8. Project Management
The Consultant shall:
Provide a dedicated Project Manager as the primary point of contact
Develop and maintain a project schedule
Conduct regular coordination meetings
Provide progress reports and budget tracking
Identify risks and recommend mitigation strategies
9. Coordination Requirements
The Consultant shall coordinate with:
Airport operations and maintenance staff
TSA and security stakeholders
Airlines and ground handling operators
Ongoing or planned airport improvement projects
10. Key Considerations
Maintain continuous airport operations during implementation
Minimize system downtime and passenger disruption
Ensure consistency with the C Concourse BHS platform
Prioritize maintainability, reliability, and lifecycle cost efficiency
11. Deliverables Summary
Existing Conditions & Gap Analysis Report
Basis of Design (BOD)
Design packages (30/60/90/Final)
Cost estimates
Bid support documentation
Commissioning plan and reports
Final as-built and O&M documentation
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Spokane International Airport
Request For Qualifications
Baggage Handling System Update, #26-44-1897
B. INFORMATIONAL MEETING
A MANDATORY informational virtual meeting is scheduled for 10:00 a.m. on Thursday, May 14,
2026
Join Teams Meeting Link
https://teams.microsoft.com/meet/234441994697259?p=bueBYnMtkfVi8CrrFA
Meeting ID: 234 441 994 697 259 Passcode: Mr9KQ24G
Dial in by phone: 1-929-229-5351 Phone conference ID: 634 942 921#
C. SUBMITTAL REQUIREMENTS
Please submit one (1) electronic copy, in searchable Adobe PDF format.
email to: Margaret Merin, mmerin@spokaneairports.net
subject line RFQ: Baggage Handling System Update, #26-44-1897
Upon receipt of the electronic submission, a receipt email will be issued confirming your
submission.
Proposals delivered by hand, fax, or telephone or any postal carrier will not be accepted.
Electronic submittal shall be limited to the requirements specified in the SOQ section D, and
shall not include additional brochures, booklets or other sales materials that are not
specifically requested.
1. Clarifications
Any questions or request for clarification must be received via email no later than: May
18, 2026 and shall be directed to:
Margaret Merin, mmerin@spokaneairports.net
Subject line RFQ: Baggage Handling System Update, RFQ# 26-44-1897
Information, clarifications or modifications will be provided in writing by the Airport and
will be communicated no later than May 20, 2026 via the Airport's website at:
http://business.spokaneairports.net/rfp.
2. Related Information
Firms are advised to familiarize themselves with the Airport's standard Professional
Service Agreement (PSA) and are prepared to accept without modification the terms and
conditions contained therein. The selected consultant will be expected to execute the
Airport's PSA. It is anticipated that a PSA will be awarded by the Board at its June 2026
meeting.
This Request for Qualifications (RFQ) and information regarding this RFQ are posted on
the Spokane Airports website.
D. STATEMENT OF QUALIFICATIONS (SOQ)
SOQs shall respond to the criteria listed below. SOQs should be clear and concise and
formatted as outlined below to provide the Selection Committee with the following information
and allow for consistent evaluation of each submittal.
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Spokane International Airport
Request For Qualifications
Baggage Handling System Update, #26-44-1897
Transmittal Letter
Provide a one-page transmittal letter which introduces the consulting firm and team.
Discuss services offered, size of staff, and office location(s) of the consulting firm(s). Include
the point of contact information, including email and phone number of the firm responding
to the RFQ.
Table of Contents
Include an identification of the material by section and page number.
Statement of Qualifications
Provide no more than 15 double-sided pages describing the qualifications, experience, and
capabilities of the proposing firm and team in the order presented below. The transmittal
letter, and table of contents will not be included in the page count.
1. Project Organization and Staff Experience. Include the organizational structure that is
proposed to implement the Project, identifying the primary point of contact, support
staff, subconsultants, and location of office where most of the work of the prime
consultant will be completed. Include brief resumes of the key project personnel
identifying professional qualifications, experience, capabilities, and relevant projects
each have completed.
2. Specific Relevant Projects. Include and describe projects of similar scope that the
proposed key personnel and/or team have participated in and completed in the past five
(5) years. Identify key personnel from the organizational chart.
3. Project Understanding and Approach. Demonstrate an understanding and familiarity of
this Project. Describe your approach to successfully completing the project, including
project administration, planning and design considerations, and construction
management and construction administration.
4. References. Provide a list of three (3) references that have specific knowledge of relevant
work performed by the consultant.
E. SOQ EVALUATION AND SELECTION
All SOQs received will be evaluated and ranked based upon the responsiveness to the RFQ. A
minimum of two (2) firms may be selected for further evaluation and requested to participate in
an interview as part of the selection process. Alternatively, the Airport may choose to select the
most qualified firm or team directly following the evaluation of the submitted SOQs. One
consultant will be selected for negotiation of a PSA.
The Board reserves the right to reject any and all SOQs, to waive any irregularities in the SOQs
received, and to accept the SOQs deemed most advantageous to the best interest of the Board.
All SOQs become the property of the Airport.
Spokane International Airport is an Equal Opportunity Employer and federal contractor or
subcontractor. As such, the Airport and all tiers of its consultants will abide by the requirements
of 41 CFR 60-1.4(a), 41 CFR 60-300.5(a), 41 CFR 60-741.5(a) and Executive Order 13496 (29 CFR
Part 471, Appendix A to Subpart A).
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Spokane International Airport
Request For Qualifications
Baggage Handling System Update, #26-44-1897
F. SCOPE OF WORK AND FEE PROPOSAL
Following the selection process, the Airport will enter contract negotiations with the selected
consultant. The Airport and consultant will meet to discuss the proposed services and scoping
of work. The selected consultant will be expected to prepare and submit a detailed breakdown
proposal identifying hourly rates, markups, anticipated reimbursable expenses, direct salary
costs, labor, general and administrative overhead, and profit data for the project. Work will be
performed on a negotiated lump sum, based on the specific tasks identified in the Scope of
Work associated with design services. Construction management and construction
administration services may be amended to the PSA and will be performed on a negotiated not-
to-exceed amount, based on time and materials (specific rates of compensation). Negotiations
and an independent cost analysis will be performed prior to approval and execution of the PSA.
If scope and fee cannot be agreed upon between the Airport and the consultant, negotiations
will be terminated. The Airport will then enter negotiations with the next highest qualified
consultant.
G. PUBLIC RECORDS AND DISCLOSURE OF SOQs
1. Property of Board: SOQs submitted to the Board shall become the property of the Board
and shall not be returned to the consultant.
2. SOQs are Public Records: Pursuant to Chapter 42.56 RCW, SOQs submitted to the
Board shall be considered public records and with limited exceptions will be available
for inspection and copying by the public. Except to the extent protected by state and/or
federal laws, SOQs shall be considered public documents and available for review and
copying by the public after the award of an Agreement is made by the Board.
3. Process for Disclosing Information: If a request is made for disclosure of all or any
portion of a SOQ, the Board will determine whether the material should be made
available under the law. If the Board determines that the material is not exempt and may
be disclosed, the Board will notify the consultant of the request and allow the consultant
five (5) business days to take appropriate action pursuant to RCW 42.56.540. If the
consultant fails or neglects to take such action within said period, the Board may release
the portions of the SOQ deemed subject to disclosure.
4. Indemnification: To the extent that the Board withholds from disclosure all or any portion
of consultant's documents at a consultant's request, such consultant agrees to fully
indemnify, defend and hold harmless the Board, the City and County of Spokane, their
elected officials, agents and employees, from all damages, penalties, attorneys' fees
and costs related to withholding information from public disclosure.
5. No Claim Against Airport: By submitting a SOQ, the consultant consents to the process
outlined in this RFQ and shall have no claim against the Board because of actions taken.
End of Request For Qualification
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Contract #26-44-1897-001-00
PROFESSIONAL SERVICES AGREEMENT
for
BAGGAGE HANDLING SYSTEM UPDATE, Project #26-44-1897
THIS AGREEMENT, made and entered into this ________________________, 2026, by and
between SPOKANE AIRPORT, by and through its AIRPORT BOARD, created pursuant to the
provisions of Section 14.08.200 of the Revised Code of Washington, as a joint operation of the
City and County of Spokane, municipal corporations of the State of Washington, hereinafter
referred to as "Airport," and SIA, a Company organized and incorporated in the State of
Washington, hereinafter referred to as "Consultant."
Consultant shall provide professional services for the Baggage Handling System Update, Project
#26-44-1897, at the Airport Business Park. Said services shall be in accordance with the Scope of
Work - Exhibit A, dated Click or tap to enter a date., attached hereto. In the event of conflict
between Exhibit A and this Agreement, the terms of this Agreement shall prevail.
WITNESSETH:
The parties hereto agree as follows:
1. TIME OF PERFORMANCE: This Agreement shall run from time of execution by both parties
until terminated as provided for herein.
2. MODIFICATION: The Airport may modify this Agreement and order changes in the work
whenever necessary or advisable. Consultant will accept modification when ordered in writing
by the Airport's designated representative, the time for performance and compensation being
mutually agreed upon. Consultant shall make revisions to work included in this Agreement as are
necessary to correct errors and omissions appearing therein when required to do so by the
Airport without additional compensation.
3. COMPENSATION: The Airport will pay Consultant per the Scope of Work - Exhibit Choose
an item., dated Click or tap to enter a date., attached hereto. The negotiated fee for said services
shall be Choose an item., and/or Choose an item., for a not to exceed total of $Click or tap here
to enter text..
The Consultant agrees that any work identified during the project as outside of the
original Scope of Work shall be discussed with the Airport prior to execution of such work. A
separate written scope and fee will be prepared and forwarded to the Airport for consideration.
Any work completed by the Consultant outside of the Scope of Work without express written
prior approval from the Airport shall be considered incidental.
4. PAYMENT: Consultant will send its applications for payment to:
Email: afm.admin@spokaneairports.net
Subject: Baggage Handling System Update, Project #26-20-1878-001-00
-or-
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Spokane Airport Board
Baggage Handling System Update Contract #26-44-1897-001-00
Spokane International Airport
Baggage Handling System Update, Project # 26-44-1897
Attn: Operations
9000 W. Airport Drive, Suite 204
Spokane WA, 99224
5. TERMINATION: Airport may terminate this Agreement by thirty (30) days' written notice
to the other party and Consultant may terminate this Agreement by sixty (60) days' written
notice; provided, however, the party seeking to terminate this Agreement shall not be in default.
In the event of such termination, the Airport shall pay Consultant for all services rendered and
expenses incurred prior to date of termination. The Airport is not obligated to pay any fees or
expenses which specifically involve negligent acts or omissions on the part of Consultant.
6. COMPLIANCE WITH LAWS: Consultant shall comply with all applicable federal, state, and
local laws, regulations and executive orders which are incorporated by reference.
7. CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY
EXCLUSION: The Consultant certifies, by execution of this Agreement, that neither it nor its
principals is presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily or involuntarily excluded from participation in this transaction by any Federal or State
department or agency. It further agrees by executing this Agreement that it will include this
clause without modification in all lower tier transactions, solicitations, proposals, contracts, and
subcontracts. Where the Consultant or any lower tier participant is unable to certify to this
statement, it shall attach an explanation to this Agreement.
8. OWNERSHIP OF DOCUMENTS: All drawings, plans, specifications, reports and other
related documents prepared by Consultant under this Agreement are and shall be the property
of the Airport. Any reuse shall be at the Airport's sole risk.
9. ENDORSEMENT OF PLANS: Consultant shall place its written endorsement on all plans,
specifications, reports or documents developed by Consultant.
10. ASSIGNMENTS: This Agreement is binding on the parties and their heirs, successors, and
assigns. Neither party may assign or transfer its interest, in whole or in part, without the other
party's prior written consent.
11. LEGAL CLAIMS AND ATTORNEY FEES:
A. Each party hereto shall promptly report to the other any claim or suit against it
arising out of or in connection with Consultant's duties. Subject to paragraphs 20 and 27 of this
Agreement, the Airport and Consultant each have the right to compromise and defend the same
to the extent of its own interest; provided the defense of the same has not been tendered and
accepted by the other party. Consultant is an independent contractor in every respect, and not
the agent of the Airport.
B. In the event either party requires the services of an attorney in connection with
enforcing the terms of this Agreement or in the event suit is brought for the recovery of fees or
other sums or charges otherwise payable to Consultant, the prevailing party will be entitled to
reasonable attorneys' fees, consultants' fees, witness fees and other costs, both at trial and on
appeal. For purposes of calculating attorneys' fees, legal services rendered on behalf of the
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Spokane Airport Board
Baggage Handling System Update Contract #26-44-1897-001-00
Airport by public attorneys shall be computed at hourly rates charged by attorneys of comparable
experience in private practice in Spokane, Washington.
12. FEDERAL NONDISCRIMINATION
A. During the performance of this contract, the Contractor, for itself, its assignees,
and successors in interest (hereinafter referred to as the "Contractor") agrees to comply with the
following non-discrimination statutes and authorities; including but not limited to:
Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq., 78 stat. 252) (prohibits
discrimination on the basis of race, color, national origin);
49 CFR Part 21 (Non-discrimination in Federally-Assisted programs of the Department of
Transportation-Effectuation of Title VI of the Civil Rights Act of 1964) including amendments
thereto;
The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42
U.S.C. 4601) (prohibits unfair treatment of persons displaced or whose property has been
acquired because of Federal or Federal-aid programs and projects);
Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794 et seq.), as amended
(prohibits discrimination on the basis of disability); and 49 CFR part 27 (Nondiscrimination on the
Basis of Disability in Programs or Activities Receiving Federal Financial Assistance);
The Age Discrimination Act of 1975, as amended (42 .U.S.C. 6101 et seq.) (prohibits
discrimination on the basis of age);
Airport and Airway Improvement Act of 1982 (49 U.S.C. 47123), as amended (prohibits
discrimination based on race, creed, color, national origin, or sex);
The Civil Rights Restoration Act of 1987 (P.L. 100-259) (broadened the scope, coverage
and applicability of Title VI of the Civil Rights Act of 1964, the Age Discrimination Act of 1975 and
Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms "programs
or activities" to include all of the programs or activities of the Federal-aid recipients, sub-
recipients and contractors, whether such programs or activities are Federally funded or not);
Titles II and III of the Americans with Disabilities Act of 1990 (42 U.S.C. 12101, et seq)
(prohibit discrimination on the basis of disability in the operation of public entities, public and
private transportation systems, places of public accommodation, and certain testing entities) as
implemented by U.S. Department of Transportation regulations at 49 CFR Parts 37 and 38;
Title IX of the Education Amendments of 1972, as amended, which prohibits you from
discriminating because of sex in education programs or activities (20 U.S.C. 1681, et seq).
B. During the performance of this contract, the Contractor, for itself, its assignees,
and successors in interest (hereinafter referred to as the "Contractor"), agrees as follows:
1. Compliance with Regulations: The Contractor (hereinafter includes consultants) will
comply with the Title VI List of Pertinent Nondiscrimination Acts and Authorities, as they may be
amended from time to time, which are herein incorporated by reference and made a part of this
contract.
2. Nondiscrimination: The Contractor, with regard to the work performed by it during the
contract, will not discriminate on the grounds of race, color, national origin), creed, sex, age, or
disability in the selection and retention of subcontractors, including procurements of materials
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Spokane Airport Board
Baggage Handling System Update Contract #26-44-1897-001-00
and leases of equipment. The Contractor will not participate directly or indirectly in the
discrimination prohibited by the Nondiscrimination Acts and Authorities, including employment
practices when the contract covers any activity, project, or program set forth in Appendix B of 49
CFR part 21 including amendments thereto.
3. Solicitations for Subcontracts, including Procurements of Materials and Equipment: In
all solicitations, either by competitive bidding or negotiation made by the Contractor for work to
be performed under a subcontract, including procurements of materials, or leases of equipment,
each potential subcontractor or supplier will be notified by the Contractor of the contractor's
obligations under this contract and the Nondiscrimination Acts and Authorities on the grounds
of race, color, or national origin.
4. Information and Reports: The Contractor will provide all information and reports
required by the Acts, the Regulations, and directives issued pursuant thereto and will permit
access to its books, records, accounts, other sources of information, and its facilities as may be
determined by the Sponsor or the Federal Aviation Administration to be pertinent to ascertain
compliance with such Nondiscrimination Acts and Authorities and instructions. Where any
information required of a contractor is in the exclusive possession of another who fails or refuses
to furnish the information, the Contractor will so certify to the Sponsor or the Federal Aviation
Administration, as appropriate, and will set forth what efforts it has made to obtain the
information.
5. Sanctions for Noncompliance: In the event of a Contractor's noncompliance with the
non-discrimination provisions of this contract, the Sponsor will impose such contract sanctions
as it or the Federal Aviation Administration may determine to be appropriate, including, but not
limited to:
a. Withholding payments to the Contractor under the contract until the Contractor
complies; and/or
b. Cancelling, terminating, or suspending a contract, in whole or in part.
6. Incorporation of Provisions: The Contractor will include the provisions of paragraphs one
through six in every subcontract, including procurements of materials and leases of equipment,
unless exempt by the Acts, the Regulations, and directives issued pursuant thereto. The
Contractor will take action with respect to any subcontract or procurement as the Sponsor or the
Federal Aviation Administration may direct as a means of enforcing such provisions including
sanctions for noncompliance. Provided, that if the Contractor becomes involved in, or is
threatened with litigation by a subcontractor, or supplier because of such direction, the
Contractor may request the Sponsor to enter into any litigation to protect the interests of the
Sponsor. In addition, the Contractor may request the United States to enter into the litigation to
protect the interests of the United States.
13. ANTI-KICKBACK: No officer or employee of the Airport, having the power or duty to
perform an official act or action related to this Agreement shall have or acquire any interest in
the Agreement, or have solicited, accepted or granted a present or future gift, favor, service or
other thing of value from or to any person involved in this Agreement.
14. EXPERT LEGAL TESTIMONY: In the event of any legal or other controversy requiring the
services of Consultant in providing expert testimony in connection with any project, except suits
or claims by third parties against the Airport arising out of negligent errors or omissions of
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