19-015 - Request for Qualifications - Design Build Services- Energy Efficiency and Conservation Program

Agency: San Angelo Independent School District
State: Texas
Type of Government: State & Local
NAICS Category:
  • 236220 - Commercial and Institutional Building Construction
  • 541330 - Engineering Services
  • 541611 - Administrative Management and General Management Consulting Services
  • 541690 - Other Scientific and Technical Consulting Services
Posted Date: Jul 24, 2019
Due Date: Aug 7, 2019
Solicitation No: 19-015
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19-015 - Request for Qualifications - Design Build Services- Energy Efficiency and Conservation Program

Bid Opening Date and Time: 8/7/2019 2:00:00 PM
Contract Effective Date: To be determined
Contract Expiration Date: To be determined

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San Angelo Independent School District
Design Build Services – Energy Efficiency and Conservation Program
Request for Qualifications #19-015
The San Angelo Independent School District is accepting sealed requests for
qualifications for design build services for energy efficiency and conservation.
Requests will be received in the Purchasing Department, 1621 University, San
Angelo, TX 76904 until 2:00PM, Wednesday, August 7, 2019. Request
envelopes shall be plainly marked on the lower left-hand corner:
Sealed RFQ # 19-015
Do Not Open Until:
For: Design Build Services
2:00 PM, 08/07/2019
Requests will be opened immediately following the specified deadline. At the
time of the opening, only a listing of the respondents will be read. The specific
requests and their contents will not be revealed, as the school district reserves
the right to evaluate and negotiate with any respondent before a final decision is
made. A short list of finalists will be selected for possible interviews before a
final recommendation is presented to the Board of Trustees. A recommendation
is expected to be made in September, 2019.
Any reply received later than the specified date/time, whether delivered in
person or mailed, will be disqualified, electronically date/time stamped, and
returned unopened. FAXED and/or E-MAILED REPLIES WILL NOT BE
ACCEPTED.
The San Angelo Independent School District reserves the right to reject any or all
RFQ’s and to accept any RFQ deemed most advantageous to the District.
The RFQ packet may be found at http://www.saisd.org/bids.
If additional information should be required, contact the undersigned at
325.947.3758.
Respectfully,
Jason Henry
Director of Purchasing
Purchasing Department
1621 UNIVERSITY
SAN ANGELO, TX 76904
325.947.3758
FAX: 325.947.3837
San Angelo Independent School District
San Angelo, Texas
DESIGN BUILD SERVICES FOR ENERGY EFFICIENCY AND CONSERVATION
REQUEST FOR STATEMENT OF QUALIFICATIONS
RFQ # 19‐015
RFQ FOR DESIGN BUILD SERVICES – ENERGY EFFICIENCY AND CONSERVATION PROGRAM
Pursuant to Texas Government Code 2269 – Subchapter G, this Request for Qualifications (RFQ) is intended to solicit
qualifications from design‐build firms or energy service companies (Respondents) with capabilities to develop, design,
install, and manage performance of an energy efficiency and conservation program for San Angelo ISD (“Owner”). For the
purpose of this RFQ, “Respondent” refers to any entity or team that is qualified to provide all of the energy efficiency and
conservation services as listed in this request. It is the intent of Owner to select the Respondent demonstrating the best
overall value to the Owner, and to enter into an agreement to provide comprehensive energy efficiency and conservation
services to Owner.
Sealed responses shall be received no later than:
August 7, 2019 @ 2:00 pm, LOCAL TIME
RETURN RESPONSE TO:
Name:
Title:
Address:
City, ST Zip:
Jason Henry
Director of Purchasing
1621 University Ave
San Angelo, Tx 76904
Please mark envelope:
“DESIGN BUILD SERVICES – ENERGY EFFICIENCY AND CONSERVATION PROGRAM”
Responses received after the deadline will not be considered.
Requests for clarification of any part of this solicitation must be in writing at least ten (10) business days prior to the due
date. Such requests may be emailed to Jason Henry, Director of Purchasing, jason.henry@saisd.org
Answers will be provided to all known responders as a written addendum to the RFQ. It is the responder’s responsibility to
verify the issuance of Addenda regarding this RFQ.
RFQ FOR DESIGN BUILD SERVICES – ENERGY EFFICIENCY AND CONSERVATION PROGRAM
Page 1 of 10
Table of Contents
Table of Contents
2
A ‐ OWNER SUPPLIED INFORMATION
3
1. Purpose of Solicitation ........................................................................................................................................3
2. Owner Background .............................................................................................................................................3
3. Services Requested .............................................................................................................................................3
4. Project Budget ......................................................................................................................................................3
5. Preliminary Project Schedule................................................................................................................................3
6. Procurement Process .........................................................................................................................................4
7. Instructions to Respondents.................................................................................................................................5
B ‐ RESPONDENT’S SUBMITTAL
7
1. General Instructions ...........................................................................................................................................7
2. Format ..................................................................................................................................................................7
3. Required Information ......................................................................................................................................... 8
APPENDIX A: PRELIMINARY PROJECT SCOPE
10
RFQ FOR DESIGN BUILD SERVICES – ENERGY EFFICIENCY AND CONSERVATION PROGRAM
Page 2 of 10
A – OWNER SUPPLIED INFORMATION
1.
PURPOSE OF SOLICITATION
Pursuant to Texas Government Code 2269 – Subchapter G, this Request for Qualifications (RFQ) is intended to
solicit qualifications from design‐build firms or energy services companies with capabilities to develop, design, and
install facility improvements and energy efficient upgrades for Owner. For the purpose of this RFQ, “Respondent”
refers to any entity or team that is qualified to provide all of the services as listed in item A‐3 below. It is the intent
of Owner to select the most qualified Respondent to partner with that will provide design‐build services to Owner.
Owner intends to complete, at a minimum, the preliminary scope of work outlined in Appendix A. Owner retains
the right to utilize this solicitation for additional work, from time to time, should additional grants or funding
opportunities become available or at the Owner’s option.
2.
OWNER BACKGROUND
Located in Educational Service Center 15, San Angelo ISD has 28 educational facilities with approximately
2,300,000 square feet.
3.
SERVICES REQUESTED
Owner requests the turnkey services of a design‐build firm or energy service company (Respondent) with the
capability to complete the following scope of work:
1. Analysis and assessment of Owner’s facilities to determine deficiencies and needs
2. Development of project proposal(s) for Owner’s consideration
3. Design and Engineering of approved projects
4. Installation / implementation of the approved projects
5. Commissioning of the installed systems
6. Performance management services, if requested.
4.
PROJECT BUDGET:
The Owner has reserved $6,000,000 for the preliminary scope of work outlined in Appendix A and will evaluate the
use of all available funding sources once the final scope is determined. Owner understands and acknowledges that
scope change may result in either an increase or decrease in budget.
PRELIMINARY PROJECT SCHEDULE:
Owner issues Request for Qualifications
Owner receives responses to Request For Qualifications
Owner, at our option, interviews Respondents to RFP
Owner Board approval of selected respondent
Project development completed
Board approval of final project and financing
Substantial completion of construction
July 23, 2019
August 7, 2019
August 2019
September 2019
Fall 2019
Fall/Winter 2019
Summer 2020
Calendar subject to revision.
RFQ FOR DESIGN BUILD SERVICES – ENERGY EFFICIENCY AND CONSERVATION PROGRAM
Page 3 of 10
5.
PROCUREMENT PROCESS
a. Phase I RFQ
The Request for Qualifications (RFQ) is the first step in a multi‐step process aimed at identifying one or more
qualified respondents. In Phase I, the district will evaluate each respondent’s experience, technical
competence, and capability to perform, the past performance of the respondent’s team and members of the
team, and other appropriate factors submitted by the team or firm in response to the request for
qualifications, except that cost‐related or price‐related evaluation factors are not permitted.
b. Oral Presentation (Owner’s Option)
Oral presentations may be required of each of the interested short‐listed respondents covering any unique
qualities, methodologies, or approaches taken to differentiate from other Respondents. Short‐listed
respondent’s may be asked to provide additional information to the Owner regarding demonstrated
competence and qualifications, considerations of the safety and long‐term durability of the project, the
feasibility of implementing the project as proposed, the ability to meet schedules, costing methodology, or
other factors as appropriate. This additional information will be used in addition to prior information received
in further evaluating the short‐listed respondent’s to determine a rank‐order of the short‐listed firms.
c. Negotiate Project Development Agreement
The district shall select the design‐build firm that submits the proposal offering the best value for the district
on the basis of the published selection criteria and on its ranking evaluations and enter into negotiations. It is
anticipated that negotiations would encompass all phases of work, including but not limited to: engineering
fees, preconstruction services, labor rates, contingency/risk, bonds, and markups for overhead and profit on
subcontractors, as well as any other items the Owner feels are appropriate. If negotiations are successful,
Owner and the highest ranking Respondent will enter into an agreement to develop the project proposal(s) as
outlined in this RFQ. If an acceptable agreement cannot be reached between the Owner and the highest
ranking Respondent, the Owner may choose to negotiate with the next highest ranking Respondent.
d. Project Development
The selected Respondent will develop the project proposal(s) based on the preliminary scope outlined in
Appendix A. Owner expects the Respondent to complete the project development on a contingent basis (i.e.
not bill for the development until completed and the implementation is funded) and roll the agreed upon cost
of the development into the implementation cost. The owner reserves the right to pay for the development
separately. At the conclusion of Project Development, Respondent will provide Owner with a price for the
agreed upon scope of work.
e. PHASE II ‐ Project Implementation
After finalizing work scope and price, the Respondent will provide turnkey engineering design and
construction management services to complete the agreed upon projects.
RFQ FOR DESIGN BUILD SERVICES – ENERGY EFFICIENCY AND CONSERVATION PROGRAM
Page 4 of 10

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