#24-1006 - Request for Qualifications - Engineering Design Services for...

Agency:	Catawba County
State:	North Carolina
Type of Government:	State & Local
NAICS Category:	541330 - Engineering Services
Posted Date:	Nov 3, 2023
Due Date:	Dec 8, 2023
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
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REQUEST FOR QUALIFICATIONS

ENGINEERING SERVICES

RFQ NO. 24-1006

Date of Issue: November 3, 2023

Qualifications Statement Due Date: December 8, 2023

Time: 3:00 p.m. ET

Issued for:

Catawba County Utilities & Engineering

Solid Waste Division

25 Government Drive

Newton, North Carolina 28658

(828) 465-8261

Issued by:

Catawba County Purchasing Manager

25 Government Drive

Newton, North Carolina 28658

(828) 465-8224

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INTRODUCTION

Catawba County (hereinafter “County”) is soliciting the submittal of qualification statements from

experienced Engineering Consulting Firms (hereinafter “Firm”) interested in providing

professional engineering services in the areas of design, permitting, formal project bidding, bid

award recommendation, contract administration, construction inspection, and Construction

Quality Assurance (CQA) of a Subtitle D Municipal Sanitary Landfill (Unit 4) to be constructed at

the Blackburn Resource Recovery Facility.

Catawba County reserves the right to reject any and all submittals. This submittal request is

neither a contractual offer nor a commitment to purchase services. The County assumes no

contractual obligation as a result of the issuance of this request, the preparation or submission of

a qualifications statement by a Firm, the evaluation of statements or final selection.

PURPOSE

This Request for Qualifications (RFQ) is being issued by the County for the purpose of soliciting

Statements of Qualifications from Engineering Consulting firms for providing services including all

aspects of design, permitting, contract documents, bidding, construction administration, and

Construction Quality Assurance of a Subtitle D Municipal Solid Waste landfill designated Unit 4.

RFQ SCHEDULE

The table below shows the intended schedule for this RFQ. Catawba County will make every

effort to adhere to this schedule.

Event

Issue RFQ

Submitted Written Questions

Provide Responses to Questions

Submit Qualification Statement

Contract Award

Contract Effective Date

Responsibility

County

Firms

County

Date and Time

November 3, 2023

November 17, 2023 by 5:00 p.m.

November 22, 2023 by 5:00 p.m.

December 8, 2023 by 3:00 p.m.

TBA

Upon execution

The qualifications statement shall be submitted no later than 3:00 p.m. on December 8, 2023.

No submittals will be accepted after the deadline.

Once the submittals have been reviewed, the County reserves the right to shortlist Firm(s) and

request that the Firm(s) conduct a presentation and be interviewed by the selection committee.

RFQ QUESTIONS

Written questions shall be emailed to tinawright@catawbacountync.gov by the date and time

specified above. Firms should enter “RFQ # 24-1006 – Questions” as the subject for the email.

Questions received prior to the submission deadline date, the County’s response, and any

additional terms deemed necessary by the County will be posted in the form of an addendum to

the Catawba County website, https://www.catawbacountync.gov/county-

services/purchasing/bid- notices/ and shall become an Addendum to this RFQ. No information,

instruction or advice provided orally or informally by any County personnel, whether made in

response to a question or otherwise in connection with this RFQ, shall be considered authoritative

or binding. Firms shall rely only on written material contained in an Addendum to this RFQ.

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SUBMISSION OF QUALIFICATIONS

The qualifications statement must be submitted with one (1) original, one (1) copy and one (1)

electronic copy on flash drive. When responding to this RFQ, please follow all instructions

carefully. Please submit proposal contents according to the outline specified. Failure to follow

these instructions may be considered a non-responsive submission and may result in immediate

elimination from further consideration. The qualifications statement should be sent to the

address indicated in the table below.

Mailing address for delivery of

proposal via US Postal Service

RFQ Number: RFQ 24-1006

Catawba County Government Center

Attn: Purchasing Department

Post Office Box 389

Newton, North Carolina 28658

Office Address of delivery by any

other method (hand delivery,

overnight, or any other carrier)

RFQ Number: RFQ 24-1006

Catawba County Government Center

Attn: Purchasing Department

25 Government Drive

Newton, North Carolina 28658

IMPORTANT NOTE: All qualifications shall be physically delivered to the office address listed

above on or before the submission deadline in order to be considered timely, regardless of

the method of delivery. This is an absolute requirement. All risk of late arrival due to

unanticipated delay—whether delivered by U.S. Postal Service, courier or other delivery service is

entirely on the Firm(s). It is the sole responsibility of the Firm to have the qualifications physically

in this Office by the specified time and date of opening.

BACKGROUND

The Blackburn Resource Recovery Facility site is 567.95 acres and is located approximately 6

miles south of Hickory, along Rocky Ford Road. The Facility has an approved Permit 1803-MSLF-

1997, from the North Carolina Department of Environmental Quality, Division of Solid Waste

Management. This is a very lengthy document and is not being issued to prospective

respondents. The complete document is available for inspection, by appointment, at the

Blackburn Resource Recovery Facility offices. The Facility is owned and operated by Catawba

County, North Carolina and consists of four landfill areas, including a closed, unlined landfill that

predated Subtitle D regulations, designated as Unit 1; the Subtitle D Municipal Solid Waste

(MSW) Landfills, designated as MSW Unit 2 and MSW Unit 3; two closed Construction and

Demolition (C&D) Landfills, designated C&D Unit 1 and C&D Unit 2. In August 2022, a Solid Waste

Master plan was produced that lays out future cells and borrow areas. A comprehensive soil

study was also performed in 2021 for the entire site. These documents are very lengthy and are

not being issued to prospective respondents. The complete documents are available for

inspection, by appointment, at the Blackburn Resource Recovery Facility offices.

Capacity Analysis was completed in May of 2023 and shows current MSW cells Unit 2 and 3 will

be out of airspace by June 2029. However, County is experiencing significant disposal tonnage

increase and desires that MSW Unit 4 receive a Permit to Operate a minimum of one year prior

to June 2029.

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SCOPE OF SERVICES

The firm will provide professional engineering services in the areas of design, permitting, formal

project bidding, bid award recommendation, contract administration, construction inspection,

Construction Quality Assurance (CQA), and record drawings of a Subtitle D Municipal Sanitary

Landfill (Unit 4) to be constructed at the Blackburn Resource Recovery Facility. The firm will

submit along with the RFQ, the name, address and contact information for the lead person to be

associated with the project. The major items of work will include, but not be limited to:

1. The preparation of detailed drawings, specifications and contract documents necessary for

the bidding, permitting, and construction of the proposed project and the prequalification of

prospective contractors. The project will construct a new Municipal Solid Waste Subtitle D Landfill

Cell, designated as MSW Unit 4.

2. The furnishing of such documents and design data as may be required to obtain approvals

and permits of all state, federal and local agencies as may have jurisdiction over the design and

construction of this project, or any part thereof.

3. Coordinate design and construction work with any approved contractor(s) and project

owner.

4. Attend bid openings, tabulate bids, analyze bids and provide recommendation to the County

concerning award of the construction contract.

5. Prepare the agenda and conduct the pre-bid conference and minutes thereof.

6. Prepare the agenda and conduct the preconstruction conference and subsequent progress

meetings and minutes thereof.

7. The Firm will issue all instructions of the County per approval; hence, issue approved

instructions to the contractor(s); prepare routine change orders as required, and act as interpreter

of the requirements of the contract documents and judge of the performance thereunder by the

parties thereto; and will make recommendations on all claims of the contractor(s) related to the

execution and performance and progress of the work and all other matters and questions related

thereto, for final decision by the County.

8. Based on the firm’s on-site observations and inspections of the contractor(s) applications for

payments and the accompanying data and schedules, the firm will determine the amount(s) owed

the contractor(s) and submit to the County written payment requests for payment to the

contactor(s).

9. The firm will conduct field inspections during the active construction phase of the project

and conduct a final inspection to determine if the project has been completed in accordance with

the contract documents and if each contractor has fulfilled all his/her obligations and provide to

the County a Certification of Project Completion and Acceptance.

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10. The firm will provide Construction Quality Assurance services to assist the County in

obtaining all necessary approvals and permits from all governmental authorities having

jurisdiction over the project, including operational permits.

CONTENTS OF QUALIFICATIONS STATEMENT

Respondents must carefully read the information in this “Contents of Qualifications Statement”

section and submit a complete Qualifications Statement responding to each request for

information. Incomplete Qualifications Statements will be considered non-responsive and are

subject to rejection.

Qualifications shall be submitted on 8-1/2 x 11 paper, side bound with Table of Contents and

reference tabs for key sections. Qualifications Statements shall be limited to 30 pages, printed

front and back.

The qualification statement must be submitted with one (1) original, two (2) copies and one (1)

electronic copy on flash drive.

Qualification Statement must include all of the following information:

1. Introduction – Letter of Transmittal

• Summarize in a brief and concise manner the Firm’s understanding of the scope of work

and make a positive commitment to perform the work in a professional and timely

manner.

2. Qualifications of Firm – Key Personnel

Please provide:

• Statement of qualifications of the firm and its key personnel who will be assigned to work

with the County, include current work load and percentage of availability of key personnel.

• Company’s recent (last 10 years) relevant experience in design and construction of Sub-

Title D MSW Landfills in North Carolina.

• List any professional training and experience, especially in relation to the type and

magnitude of work required for this particular scope of services.

• List any licenses or certifications related to the scope of work described in this Request for

Qualifications.

• Firm staff resumes that show experience in North Carolina for staff assigned to this project

including their specific qualifications and experience on projects of similar scope.

• Provide a summary of any litigation, claim(s), or contract dispute(s) filed by or against the

Firm in the past five (5) years that are related to the services that the Firm provides in the

regular course of business. The summary shall state the nature of the litigation, claim, or

contract dispute; a brief description of the case; the outcome or projected outcome; and

the monetary amount involved. If no litigation claim(s) or contract dispute(s) have been

filed by or against the Firm in the past five (5) years, please state that.

• List any regulatory or license agency sanctions. If no license sanctions against the Firm,

please state that.

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#24-1006 - Request for Qualifications - Engineering Design Services for Subtitle D Municipal Landfill

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