#24-1005 - Request for Qualifications - Engineering Services for Relocation...

Agency:	Catawba County
State:	North Carolina
Type of Government:	State & Local
NAICS Category:	541330 - Engineering Services
Posted Date:	Sep 11, 2023
Due Date:	Oct 16, 2023
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
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REQUEST FOR QUALIFICATIONS

ENGINEERING SERVICES FOR RELOCATION

OF TREATMENT & PROCESSING FACILITY

RFQ NO. 24-1005

Date of Issue: September 11, 2023

Qualifications Statement Due Date: October 16, 2023

Time: 4:00 PM ET

Issued for:

Catawba County Utilities & Engineering

Solid Waste Division

25 Government Drive

Newton, North Carolina 28658

(828) 465-8261

Issued by:

Catawba County Purchasing Manager

25 Government Drive

Newton, North Carolina 28658

(828) 465-8224

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INTRODUCTION

Catawba County (hereinafter “County”) is soliciting the submittal of qualification

statements from experienced Engineering Firms (hereinafter “Firm”) interested in providing

services for the design, formal project bidding, bid award, and construction administration

to relocate the Treatment & Processing Facility at the Catawba County - Blackburn

Resource and Recovery Facility.

Catawba County reserves the right to reject any and all submittals. This submittal request

is neither a contractual offer nor a commitment to purchase services. The County

assumes no contractual obligation as a result of the issuance of this request, the

preparation or submission of a qualifications statement by a Firm, the evaluation of

statements or final selection.

FACILITY DESCRIPTION

The Blackburn Resource and Recovery Facility site consists of approximately 568

permitted acres and is located approximately 6 miles south of Hickory, along Rocky Ford

Road. The Facility has an approved Permit 1803-MSLF-1997, from the North Carolina

Department of Environmental Quality, Division of Solid Waste Management. The Facility

is owned and operated by Catawba County, North Carolina and consists of four landfill

areas, including a closed, unlined MSW landfill that predated Subtitle D regulations; an

active Subtitle D Municipal Solid Waste (MSW) Landfill; and two closed Construction and

Demolition (C&D) Landfills; Treatment & Processing Facility that includes: Small Yard

Trash (leaves/grass clipping/twigs) Composting Area; Tire Recycling Area; Greenwood

Grinding Area; Clean Wood Grinding Area; Whitegoods Recycling Area; and Electronic

Recycling Area.

PURPOSE

The purpose of this Request for Qualifications (RFQ) is to hire a consulting engineer to

provide technical assistance to Catawba County in compliance with federal, state and local

rules, laws, and regulations, in the design and construction of a new Treatment and

Processing Facility.

A Preliminary Engineering Report of the new Treatment and Processing Facility, performed

by Garrett and Moore Inc dated April 2023, is attached this RFQ as Attachment A.

The relocated Treatment & Processing Facility will consist of the following solid waste

collection and processing services:

 Leaves and Grass Clippings collection and processing;

 Clean Wood (unpainted pallets and kiln dried wood) collection and processing;

 Green Wood (vegetative debris capable of being ground) collection and processing;

 Stumps and Trees (large stumps and green wood not capable of being ground)

collection and processing;

 Air Curtain Burner for the incineration of Green Wood, as well as Stumps and Trees;

 Concrete and Brick collection and processing;

 Scrap Tire collection area;

 New DOT driveway;

 New scale and scale house.

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RFQ SCHEDULE

The table below shows the intended schedule for this RFQ. Catawba County will make

every effort to adhere to this schedule.

Event

Issue RFQ

Submit Written Questions

Provide Responses to Questions

Submit Proposals

Contract Award

Contract Effective Date

Responsibility

County

Firms

County

Firms

County

Date and Time

September 11, 2023

October 3, 2023 at 4:00 PM

October 5, 2023 at 5:00 PM

October 16, 2023 at 4:00 PM

TBA

Upon execution

The qualifications statement shall be submitted no later than 4:00 p.m. on October

16, 2023. No submittals will be accepted after the deadline.

Once the submittals have been reviewed, the County reserves the right to shortlist Firm(s)

and request that the Firm(s) conduct a presentation and be interviewed by the selection

committee.

RFQ QUESTIONS

Written questions shall be emailed to tinawright@catawbacountync.gov by the date and

time specified above. Firms should enter “RFQ # 24-1005 – Questions” as the subject for

the email. Questions received prior to the submission deadline date, the County’s

response, and any additional terms deemed necessary by the County will be posted in the

form of an addendum to the Catawba County website,

https://www.catawbacountync.gov/county-services/purchasing/bid-notices/ and shall

become an Addendum to this RFQ. No information, instruction or advice provided orally

or informally by any County personnel, whether made in response to a question or

otherwise in connection with this RFQ, shall be considered authoritative or binding. Firms

shall rely only on written material contained in an Addendum to this RFQ.

SUBMISSION OF QUALIFICATIONS

The qualifications statement must be submitted with one (1) original and one (1) electronic

copy on flash drive. When responding to this RFQ, please follow all instructions carefully.

Please submit proposal contents according to the outline specified. Failure to follow these

instructions may be considered a non-responsive submission and may result in immediate

elimination from further consideration. The qualifications statement should be sent to the

address indicated in the table below.

Mailing address for delivery of proposal

via US Postal Service

RFQ Number: RFQ 24-1005

Catawba County Government Center

Attn: Purchasing Department

Post Office Box 389

Newton, North Carolina 28658

Office Address of delivery by any other

method (hand delivery, overnight, or

any other carrier)

RFQ Number: RFQ 24-1005

Catawba County Government Center

Attn: Purchasing Department

25 Government Drive

Newton, North Carolina 28658

IMPORTANT NOTE: All qualifications shall be physically delivered to the office address

listed above on or before the submission deadline in order to be considered timely,

regardless of the method of delivery. This is an absolute requirement. All risk of late

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arrival due to unanticipated delay—whether delivered by hand, U.S. Postal Service, courier

or other delivery service is entirely on the Firm(s). It is the sole responsibility of the Firm

to have the qualifications physically in this Office by the specified time and date of opening.

SCOPE OF SERVICES

The Firm shall provide professional engineering services to meet; (1) all requirements of

the North Carolina Solid Waste Management Rules; (2) any building code or building permit

requirements; and (3) any other requirements imposed by law or ordinance. The firm will

provide professional engineering services in the areas of permitting, design, project

bidding, project award recommendation, and construction administration of said project.

The firm will submit along with the RFQ, the name, address, and contact person to be

associated with the project. The major items of work will include, but not be limited to:

1. The preparation of detailed drawings, specifications, and contract documents

necessary for permitting, bidding and construction of the proposed project. The

project will relocate the Treatment & Processing Facility to the North side of Rocky

Ford Road. This project will include a DOT Entrance, a scale house, one truck

weighing scale, concrete pads for material drop off and tire storage, and pole shed

for tire storage.

2. The furnishing of such documents and design data as may be required to obtain

approvals and permits of all state, federal, and local agencies as may have

jurisdiction over the design and construction of this project, or any part thereof.

3. Coordinate design and construction work with any approved contractor(s) and

project owner.

4. Attend bid openings, tabulate bids, analyze bids, and provide recommendation to

the County concerning award of the construction contract(s).

5. Prepare the agenda and conduct the preconstruction conference and subsequent

progress meetings and minutes thereof.

6. During construction process, the Firm will issue all instructions of the County per

approval; hence, issue approval instructions to the contractor; prepare routine

change orders as required, and act as interpreter of the requirements of the contract

documents and judge of the performance thereunder by the parties thereto; and will

make recommendations on all claims of the contractor(s) related to the execution

and performance and progress of the work and all other matters and questions

related thereto, for final decision by the County.

7. Based on the firm’s on-site construction observations and inspections of the

contractor(s) applications for payments and the accompanying data and schedules,

the firm will determine the amount(s) owed the contractor(s) and submit to the

County written payment requests for payment to the contractor(s).

8. The firm will conduct field inspections during the active construction phase of the

project and conduct a final inspection to determine if the project has been completed

in accordance with the contract documents and if each contractor has fulfilled all

his/her obligations and provided to the County a Certification of Project Completion

and Acceptance.

9. The Firm will provide the County with one set of Record Drawings at Project

Completion.

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CONTENTS OF QUALIFICATIONS STATEMENT

Respondents must carefully read the information in this “Contents of Qualifications

Statement” section and submit a complete Qualifications Statement responding to each

request for information. Incomplete Qualifications Statements will be considered non-

responsive and are subject to rejection.

Qualifications shall be submitted on 8-1/2 x 11 paper, side bound with Table of Contents

and reference tabs for key sections. The qualification statement must be submitted with

one (1) original and one (1) electronic copy on flash drive.

Qualification Statement shall include the following information:

•

Introduction – Letter of Transmittal

Summarize in a brief and concise manner the Firm’s understanding of the scope of

work and make a positive commitment to perform the work in a professional and

timely manner.



Qualifications of Firm

Please provide:

General work plan that demonstrates the Firm’s complete understanding of the

scope of work.

Firm’s history and experience in projects of same or similar scope as this project

(i.e. engineering economic and financial analysis).

Overall qualifications of project’s managers and key personnel.

Previous project success for projects similar in scope to this project.

Provide a summary of any litigation, claim(s), or contract dispute(s) filed by or

against the Firm in the past five (5) years that are related to the services that the

Firm provides in the regular course of business. The summary shall state the nature

of the litigation, claim, or contract dispute; a brief description of the case; the

outcome or projected outcome; and the monetary amount involved. If no litigation

claim(s) or contract dispute(s) have been filed by or against the Firm in the past five

(5) years, please state that.

List any regulatory or license agency sanctions. If no license sanctions against the

Firm, please state that.

•

Project Management and Key Personnel

Please provide:

Firm staff resumes that show experience in North Carolina for staff assigned to this

project.

State qualifications of the Firm and its key personnel who will be assigned to work

with the County.

List of personnel who will work on the project including their specific qualifications

and experience on projects of similar scope.

List any professional training and experience, especially in relation to the type and

magnitude of work required for this particular scope of services.

List any licenses or certifications related to the scope of work described in this

Request for Qualifications.

Describe the Firm’s approach to performing scope of this RFQ and time frame.

Describe the Firm’s approach to and/or method of cost control and project

scheduling.

Current work load and percentage of availability of key personnel.

Hourly billing rates charged by your Firm for each position type.

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#24-1005 - Request for Qualifications - Engineering Services for Relocation of Treatment & Processing Facility

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